Tara Johnson
Brentwood,MD
Summary
Focused Accounting professional with 14 years of experience maintaining financial records and reviewing account activity. Proven track record of developing accurate spreadsheets and delivering organized reports with various Accounting Software. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs.
Overview
13
13
years of professional experience
Work History
Accounting Specialist
Fort Myer Construction Co.
10.2023 - 01.2024
- Self-started with minimal direct training
- Monitored A/P email and printed high volume of Shop’s vendor invoices
- Identified past due balances by reconciling vendor statements
- Cleared and negotiated payment for past due balances by communicating with vendors by phone and/or email
- Created Shop A/P training manual for future reference
- Created filing system for Shop A/P desk.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
Office Manager
District Electrical Services
07.2023 - 10.2023
- Received service calls from new and existing customers requesting details about location, contact, and service location
- Created work orders using Sage Timberline software
- Verified that mechanics completed service calls to customer satisfaction
- Billed customers after service call is completed using service management task in Sage
- Maintained accurate information for customers at all times
- Maintained accurate rates and parts information in Sage
- Filed all physical copies of service calls and billings
- Matched purchase orders and processed vendor invoices using Sage Paperless accounting software
- Maintained accurate vendor information in software
- Responded to all inquiries from vendors and senior staff regarding payment status
- Provided aging reports for senior staff to access desired bills for payment
- Prepared vendor checks and attached supporting invoice package for weekly distribution
- Ordered all supplies for office and employee breakroom usage.
Finance Assistant (Temp Position)
Arena Stage At The Mead Center For American Theater
07.2022 - 12.2022
- Maintained and tracked purchase orders to reconcile accounts payable
- Assisted with invoice entry, check requests, and other payables for posting in accounts payables ledger
- Assisted with reconciliation of corporate credit cards
- Entered daily cash reports into respective cash receipts journals
- Assisted with departmental mail sorting and distribution.
- Helped reconcile bank statements and accounts and maintain accuracy and current records.
- Supported the finance team by processing invoices and expense claims promptly and accurately.
- Assisted with preparation of monthly financial statements and reports to inform management.
- Supported year-end closing activities, ensuring all transactions were properly recorded before the start of the new fiscal year.
- Processed daily financial transactions in support of finance team objectives.
- Minimized risk of errors by accurately processing invoices, payments and other financial transactions.
- Input financial data and produced reports using MIP Software.
- Collaborated effectively with cross-functional teams to resolve any financial discrepancies or irregularities.
- Increased efficiency with thorough maintenance of financial records and documentation.
- Maintained confidentiality of sensitive financial information, safeguarding both company data and client privacy.
Accounting Assistant (Temp Position)
Infectious diseases society of America (IDSA)
01.2021 - 08.2021
- Data entry of accounts payable transactions upon verification
- Organized payment paperwork for entry into accounting software Great Plains, using appropriate account codes and general ledger posting dates
- Scanned copies of checks and transmit files to bank for deposit into appropriate checking accounts
- Entered membership payment data into membership software to track payments received
- Prepared documentation of non-membership cash receipts
- Mailed signed accounts payable checks to vendors
- Filed accounts payable vouchers and cash receipt transactions
- Assisted with gathering support for financial transactions for auditors
- Researched and answered payment and cash receipt questions from staff and vendors.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Enhanced vendor relations by promptly resolving invoice discrepancies.
- Streamlined invoice processing, reducing payment turnaround time with efficient data entry.
- Assisted in preparing monthly financial statements, contributing to transparent and accurate financial reporting.
- Facilitated smoother audits by preparing necessary documentation and supporting materials.
- Enhanced departmental collaboration by serving as liaison between accounting department and other business units.
Accounts Payable Clerk, Payroll Specialist & General Cashier
The Line Hotel
03.2017 - 03.2020
- Record all vendor invoices in accounting system in timely manner
- Review all invoices for coding accuracy and appropriateness
- Communicate errors or needed changes with all vendors
- Set up new vendors and maintained accurate vendor information in system
- Monitor financial management system (Bill.Com) to ensure all invoices are paid in timely fashion; follow-up with appropriate approval signatures
- Review vendor statements and answer any vendor inquiries
- Review employee credit card activity, reconcile to monthly statements, and record activity into accounting system
- Prepared all related month end reports and ensured all accounts were accurate for Corporate month end finalizing
- Reviewed and maintained employee payroll information by collecting and entering data using Paycom
- Maintained payroll operations by following policies and procedures and communicating with employees experiencing issues or questions regarding payroll
- Record all deposits (checks) into accounting system accurately and in timely manner, and file copies of receipts
- Ensure Accounts Receivable report is updated and manage collection of aging items.
Office Manager/Bookkeeper
Atlas Manufacturing- CONSTRUCTION
08.2010 - 03.2017
- Reviewed purchase orders for accuracy and approval
- Verified and entered approved invoices into accounting system Quickbooks
- Maintained and produced weekly A/P aging reports for supervisor’s review
- Processed checks and attached approved invoices for authorizing signature
- Mailed signed checks and remittance to vendors
- Collected W9 and ACH information from new vendors
- Updated vendor payment and contact information
- Answered vendor questions regarding payment
- Reconciled banking and credit accounts to ensure accuracy
- Complete new employee onboarding
- Maintained updated employee information
- Processed weekly payroll using Paycom
- Answered questions regarding employee pay and benefits.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
Education
Some College (No Degree) -
Strayer University
Washington, DCHospitality Certification - Hospitality
Goodwill of Greater Washington
Washington, DC02.2017
Guest Service Professional Certificate - Hospitality
Goodwill of Greater Washignton
Washington, DC02.2017
GED -
University of The District of Columbia
Washington, DC01.2004
Skills
- Accounts Receivable
- Financial Statements
- Accounts Payable
- Payroll Processing
- Account Reconciliation
- File Management
- Audit Support
- Vendor Relationship Management
- Report Preparation
- Project Accounting
- Expense Tracking
- Revenue Tracking
- Accounting Software
- Nonprofit Accounting
- Job Costing
- Healthcare Accounting
- GL and journal entries
- Data Processing
- Payment Processing
- Month-end reports
- Attention to Detail
- Microsoft Excel
- Purchase Order Management
- Data Entry
- MS Office
- Administrative Support
- Discrepancy Research
- Quickbooks
Personal Information
Title: Accounting Specialist
Timeline
Accounting Specialist
Fort Myer Construction Co.
10.2023 - 01.2024
Office Manager
District Electrical Services
07.2023 - 10.2023
Finance Assistant (Temp Position)
Arena Stage At The Mead Center For American Theater
07.2022 - 12.2022
Accounting Assistant (Temp Position)
Infectious diseases society of America (IDSA)
01.2021 - 08.2021
Accounts Payable Clerk, Payroll Specialist & General Cashier
The Line Hotel
03.2017 - 03.2020
Office Manager/Bookkeeper
Atlas Manufacturing- CONSTRUCTION
08.2010 - 03.2017
Some College (No Degree) -
Strayer University
Hospitality Certification - Hospitality
Goodwill of Greater Washington
Guest Service Professional Certificate - Hospitality
Goodwill of Greater Washignton
GED -
University of The District of Columbia
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