Tara Phelps
Cairo,GA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Human Resource Analyst (Classification & Compensation)
State Of Florida – Department Of Children & Families – Human Resources
2023.12 - Current
- Review and analyze classification requests for establishing/abolishing, reclassifying, transferring, or updating positions
- Ensure package contain proper documentation (position descriptions, appropriate forms, etc.)
- Maintain position data in People First
- Review, analyze and prepare salary policy exception requests for executive leadership's review to include appointments, additives, overlap extensions and increases to base rate of pay
- Review and analyze position description and make recommendations when positions do not appear to meet the allocation factors for the classes to which proposed
- Work with staff from affected unit to determine appropriate class(es) or to correct discrepancies
- Create and maintain official and historical organization charts
- Provide consultation, review and analyze current organizational structures and make recommendations for proposed structures to ensure the most effective use of positions and proper classification based on assigned duties and responsibilities
- Updates charts to reflect title changes and/or reporting relationship changes
- Provide technical assistance on matters pertaining to classification and pay including position audits, inquiries regarding proper procedures for processing requests, provides interpretive information on a variety of classification and pay subjects
- Conduct position audits in order to determine the level or complexity of assigned duties and responsibilities; and recommend the proper allocation of positions
- Log and track actions in DASH, follow up as needed and ensures full coordination with supervisors, managers and hiring liaisons on all actions that impact them
- Prepares requests involving pay plan changes, reorganizations, establishment of new classes, and class specification revisions to be submitted to the Department of Management Services
- Maintain position data in People First to include; add/delete, establish, abolish, reallocations, reporting relationship and funding code changes
- Presentations: Represents the HR Office at professional meetings, on conference calls and may be required to prepare and deliver presentations to communicate/disseminate information
- This would include designing handouts, manuals, training materials, etc
- Team Member Roles: Serves as team member on projects with responsibility for developing solutions to human resource issues or concerns.
Human Resources Coordinator/Administrative Assistant
D.R. Horton Homebuilders, Inc.
2022.01 - 2023.01
- Responsible for providing administrative assistance to the Division President and Senior Management
- Schedule and organize activities such as meetings, travel and department activities for all members of the senior management team
- Process and handle new hires, including orientation and reference checks
- Assist current employees by answering employee questions concerning benefits and HR policies, ensuring all HR regulations are followed
- Oversee division payroll
- Process salary increases, bonuses, commissions, transfers, promotions and terminations
- Handle purchasing duties such as selecting vendors, negotiating contracts and establishing inventory levels with respect to the management of the office
- Handle confidential and non-routine information
- Oversee all aspects of permits, plan packages and architecture
- Responsible for securing the timely preparation and submission of building permits through various municipalities based on deadlines from construction starts schedule
- Prepare and submit timely check requests for permits, water taps and impact fees
- Deliver building permit applications to responsible municipality department and pick up when ready
- Maintain a professional and courteous relationship with municipality departments and staff members
- Serve as the designated division contact for permit or other issues and respond promptly
- Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
- Request staking requests and surveys from civil engineers for all lots based on construction starts schedule
- Manage and monitor the complete building plan approval process through various municipalities on assigned communities
- Inform division accounting changes in permit fees, utility connection fees and other municipality fees
- Oversee all aspects of office management such as supply ordering, maintenance and repairs, organization, and efficiency.
Human Resource Consultant (Organizational Management Supervisor)
State of Florida–Department of Revenue-Human Resources
2019.01 - 2022.01
- Responsible for providing overall policy, guidance and direction for the Job Design and Organizational Management Business Process to include five (5) full-time staff
- Responsible for using independent judgment in developing, implementing and administering the Job Design and Organizational Management functions for the agency
- Provide direct supervision of the agency’s performance management process
- Supervises the agency’s classification and compensation program to include the overview of reorganizations; reclassifications; position audits; pay additives; pay changes; and special pay studies
- Ensure that position classification actions are processed timely and are uniform and consistent throughout the agency and are properly documented
- Supervise professional staff responsible for the processing of Personnel Action Requests (PARs) to ensure they are in compliance with department defined policy and procedures
- Provides assistance to agency management and staff to promote the most efficient and effective methods related to payroll processing
- Ensures State defined payroll due dates are met and works with staff to ensure payroll is processed timely and accurately
- Provides documentation to HR Deputy Director regarding significant payroll issues identified in research and recommends corrective action as necessary
- Ensures that position descriptions are maintained on an up-to-date basis, and that position history information is properly maintained
- Ensures that organization charts are maintained on a current basis and are properly formatted
- Ensures People First position data is maintained on a current, accurate and completed basis
- Prepares written justification for submission to DMS concerning reorganization requests
- Designs communication plans and resources to assist Revenue’s workforce in understanding the Job Design and Organizational Management programs
- Designs and delivers effective presentations as may be directed by management on issues related to HR administration
- Provides consultative and technical assistance to Revenue management and HR staff relative to classification and compensation while assuring compliance with Federal and State laws and established HR policies, rules, regulations and procedures
- Represents HR Deputy Director at department internal meetings and those external to DOR
- Serves on teams as a team member as well as leading teams that may relate to Revenue’s strategic initiatives
- Reviews Legislative Bills affecting human resources and develops analysis
- Responsible for the development and oversight of the standard operating procedures that fall under Job Design and Organizational Management
- Responsible for the oversight and maintenance of the Job Design and Organizational Management web pages
- Responsible for administering and monitoring the agency’s Extraordinary Payment Plans
- Responsible for administering the agency’s Financial Disclosure process.
Operations & Management Consultant I – SES (Payroll/Classification)
State of Florida–Department of Revenue-Human Resources
2018.01 - 2019.01
- Responsible for processing all salary and OPS personnel actions to include new hire appointments, demotions, promotions, laterals, reassignments and separations into the People First system for the agency
- Responsible for interpreting rules and statutes per Chapter 119 F.S., Florida Administrative Code 60L, and the DMS Broadband Classification and Compensation Guidelines
- Responsible for processing employment eligibility via the E-Verify system
- Responsible for verifying re-employment status of retirees using the FRS system
- Consult with Finance and Accounting on payroll issues
- Responsible for processing employment verifications received from outside parties
- Consult with Attendance/Leave/Benefits staff concerning issues and discrepancies for current or former employees
- Responsible for researching any issues and processing corrections on monthly and supplemental payrolls
- Process Special Pay Increases for the agency
- Responsible for processing classification actions into the People First system to include reclassifications, supervisor/direct report updates, location/address changes and creating OPS positions
- Responsible for processing position description updates in the Position Description Database
- Participate as a team lead for the Desk Audit Process regarding position classification
- Responsible for creating and maintaining Standard Operating Procedures (SOPs) for the Payroll and Classification Programs
- Participate as a team member for special projects as they relate to Payroll and Classification, such as Class Title Alignment, FLSA (Fair Labor Standards Act) Overtime, Supervisor Expectations, etc
- Serve as a subject matter expert in answering questions that filter through Ask HR regarding payroll, classification, benefits, etc
- Work with Employee Relations on processing dismissals.
Senior Personnel Manager
State of Florida–DLA/OAG-Human Resources
2017.01 - 2018.01
- Supervises the agency’s classification and compensation program to include the overview of reorganizations; reclassifications; position audits; pay additives; pay changes; and special pay studies
- Ensure that position classification actions are processed timely and are uniform and consistent throughout the agency and are properly documented
- Supervise professional staff responsible for the processing of Personnel Action Requests (PARs) to ensure they are in compliance with department defined policy and procedures
- Provides assistance to agency management and staff to promote the most efficient and effective methods related to payroll processing
- Ensures State defined payroll due dates are met and works with staff to ensure payroll is processed timely and accurately
- Provides documentation to HR Director regarding significant payroll issues identified in research and recommends corrective action as necessary
- Ensures that position descriptions are maintained on an up-to-date basis, and that position history information is properly maintained
- Ensures that organization charts are maintained on a current basis and are properly formatted
- Ensures People First position data is maintained on a current, accurate and completed basis
- Prepares written justification for submission to DMS concerning reorganization requests
- Provides consultative and technical assistance to management and HR staff relative to classification and compensation while assuring compliance with Federal and State laws and established HR policies, rules, regulations and procedures
- Represents HR Director at department internal meetings and those external to the agency.
Operations & Management Consultant I – SES (Payroll/Classification)
State of Florida–Department of Revenue-Human Resources
2016.01 - 2017.01
- Responsible for processing all salary and OPS personnel actions to include new hire appointments, demotions, promotions, laterals, reassignments and separations into the People First system for the agency
- Responsible for interpreting rules and statutes per Chapter 119 F.S., Florida Administrative Code 60L, and the DMS Broadband Classification and Compensation Guidelines
- Responsible for processing employment eligibility via the E-Verify system
- Responsible for verifying re-employment status of retirees using the FRS system
- Consult with Finance and Accounting on payroll issues
- Responsible for processing employment verifications received from outside parties
- Consult with Attendance/Leave/Benefits staff concerning issues and discrepancies for current or former employees
- Responsible for researching any issues and processing corrections on monthly and supplemental payrolls
- Process Special Pay Increases for the agency
- Responsible for processing classification actions into the People First system to include reclassifications, supervisor/direct report updates, location/address changes and creating OPS positions
- Responsible for processing position description updates in the Position Description Database
- Participate as a team lead for the Desk Audit Process regarding position classification
- Responsible for creating and maintaining Standard Operating Procedures (SOPs) for the Payroll and Classification Programs
- Participate as a team member for special projects as they relate to Payroll and Classification, such as Class Title Alignment, FLSA (Fair Labor Standards Act) Overtime, Supervisor Expectations, etc
- Serve as a subject matter expert in answering questions that filter through Ask HR regarding payroll, classification, benefits, etc
- Work with Employee Relations on processing dismissals.
Government Operations Consultant I (Recognition Coordinator)
State of Florida–Department of Revenue-Human Resources
2014.01 - 2016.01
- Review and process all agency-wide employee nominations
- Communicate with Validation Team Members and Program Directors in reviewing, approving and/or denying nominations
- Prepare Letters of Recognition, Certificates and Token Requests for all nominations
- Serves as Statewide Agency Coordinator for Florida State Employees' Charitable Campaign (FSECC)
- Work with FSECC Program Coordinators and Representatives in coordinating special events to support the FSECC
- Attend trainings, seminars, webinars, etc
- In preparation for the yearly campaign
- Work with employees on submitting donations via the online pledging system
- Collect and deposit all cash and/or check donations via local bank depository
- Serves as the Agency Coordinator for the Prudential Productivity Awards
- Communicate with Program Contacts and/or Program Directors in reviewing, approving and/or denying nominations
- Responsible for pulling, filling and shipping all requests for Local Token Orders
- Responsible for working with technical staff on updating and maintaining Revenue's Online Nomination System, DOR's FSECC and Prudential Productivity Awards websites
- Responsible for creating and maintaining the Recognition Brochure for the agency, as well as PowerPoint's to provide instructions on how to navigate the Online Nomination System
- Serves as the Health and Wellness Coordinator for the agency
- Responsible for coordinating the annual Flu Clinic with representatives from the DOH
- Contract Manager for Agency/Service/Retirement Tokens.
Office Operations Consultant I (Project Management)
State of Florida–Department of Revenue-Information Svcs
2013.01 - 2014.01
- Assisted managers in reviewing employees’ time in PPM
- Generating project/proposal reports in PPM & work with managers to allocate project time accordingly with their staff & the organization of project tasks
- Generate aging ticket reports in HP Service Mgr/SM7 and work with managers to resolve and close tickets/incidents
- Schedule meetings with Service Maintenance Managers to discuss project timelines and update accordingly
- Assisted in onboarding new admin staff (schedule and proctor svt’s, schedule interviews, participate on interview panels, conduct reference checks, complete new hire paperwork)
- Provided backup for the administrative assistants of the following services: coordination and preparing personnel assignments; purchasing; supply inventory; hiring process; research for reports and preparation of memoranda and correspondence; receptionist duties
- Provided training /support for incoming and current administrative and clerical staff in the areas of purchasing, hiring, meeting assistance and other administrative duties
- Assisted maintenance supervisors and project managers with entering and tracking project activities, tracking incidents, updating tickets and with reporting for the Maintenance area
- Assisted in monitoring specific email groups with IT Services to ensure proper creating of interactions
- Participated in the implementation of the SMART Goals methodology for the Information Services Program to ensure that employees are able to set and achieve individual goals to be tracked throughout the year.
Administrative Assistant I / Staff Assistant
State of Florida–Department of Revenue-Information Svcs
2012.01 - 2013.01
- Responsible for preparing requisitions for vacant position postings in People First and monitoring applications
- Scheduling job applicants for skills verification tests, technical interviews and formal interviews
- Preparing interview packets for Hiring Managers with applicant information, as well as required interview forms and interview questions
- Processing all new hire paperwork and sending to HR
- Responsible for position description changes/updates and routing for proper approvals and submission and position re-classifications
- Assisted new employees in workstation set up ie., phone, computer, office supplies, building access, network security, etc
- Assisted managers in scheduling meetings, conference rooms and conference call lines
- Recording and preparation of minutes for various meetings
- Purchased office supplies, furniture, telecom equipment, etc
- Using State Purchasing Card and MyFloridaMarketplace
- Contacted vendors to obtain quotes/estimates for all of Telecom purchases and for various general office purchases
- Reconciled p-card purchases and submitted to Budget
- Assisted managers in reviewing employees’ time in PPM
- Generated project/proposal reports in PPM and worked with managers to allocate project time accordingly with their staff and the organization of project tasks
- Generated aging ticket reports in HP Service Mgr/SM7 and worked with managers to resolve and close tickets/incidents
- Processed all FEDEX shipments and account reconciliation.
Procurement Coordinator (Purchasing)
State of Georiga-DBHDD–SWSH-Business Office
2011.01 - 2012.01
- Responsible for clerical functions for the Purchasing Department to include support in the bid and award process, monitoring/tracking and invoice processing of all IRM projects
- Responsible for monitoring monthly the outstanding purchase order list and take action to unencumber any funds for purchase order lines that remain open
- Processing requisitions and purchase orders in a timely manner, facilitating a prompt payment to Vendor, by Accounts Payable
- Responsible for resolving invoice pricing/quantity issues with vendors
- Responsible for processing and converting TGM/PeopleSoft requisitions, generated from assigned requesters, for various commodities, goods and services, on a daily basis
- Monitoring requisitions for accuracy and compliance to State Purchasing policies
- Ensure all orders placed with vendors are accurate
- Communicate with Warehouse staff concerning any purchase order issues
- Monitoring inventory report for over stock items, advising affected department heads of such conditions
- Performs administrative functions and duties relative to development of contracts for goods, services and service maintenance contracts
- Monitor and review for renewal or re-bid, copier and service maintenance contracts
- Serves as a technical source for requesters and others concerning purchasing/procurement rules, regulations, policies and/or processes
- Responsible for reconciliation of State Purchasing Card transactions on a monthly basis.
Administrative Assistant
Pioneer Hi-Bred International
2004.01 - 2011.01
- Responsible for human resource duties for employees to include hiring, terminating, position changes and benefits processing
- Employment verification using e-Verify
- Payroll coordinator for all regular, temporary and seasonal employees to include payroll entry, pay rate changes, etc
- Responsible for all safety training for employees to include approximately 80-100 teenage kids for summer field work
- Responsible for maintaining safety programs, coordinating monthly safety checks for research station and coordinate updates and changes to safety programs
- Responsible for coordinating monthly Safety Committee meetings and maintaining minutes
- Responsible for purchasing and inventory of office, safety, shipping, lab and other general supplies for research station
- Responsible for receiving and coding all invoices from vendors and submitting for payment
- Responsible for maintaining general services contracts for vendors providing monthly services
- Occasional work in field such as planting activities and note taking for experiments
- Occasional work to include counting, screening and shipment preparation for seed
- Coordinate and schedule meeting and travel arrangements for staff to include VP’s, Scientists and Associates.
Education
Associates Degree - General Transfer
Tallahassee Community College
05.2020
Skills
- Microsoft Word, Excel, Access, PowerPoint, Sharepoint, Visio and Outlook
- HP Project and Portfolio Management and HP Service Manager
- Oculus, SIRE, Cherwell, JDE, Project Dox
- Supervisory / Management Skills
- PeopleFirst - State of Florida HRIS
- People Soft – State of Georgia HRIS
- MyFloridaMarketplace – Florida
- Team Georgia Marketplace - Georgia
- E-Verify - US Department of Homeland Security (USCIS)
- State of Florida Purchasing Card
- State of Georgia Purchasing Card
Certification
- State of Florida Certified Contract Manager, 1902-15122
- Six Sigma Yellow Belt, Florida Sterling Council
- FCIC/NCIC Certified
References
- Shannon Baker, Bureau Chief, State Workforce Employment, Florida Department of Management Services, 850-921-4618
- Chris Ajhar, Deputy Chief Information Officer, Florida Department of Corrections, 850-717-3307
- Bonnie Paschall, Archbold Memorial Hospital, 229-421-2081
Timeline
Human Resource Analyst (Classification & Compensation)
State Of Florida – Department Of Children & Families – Human Resources
2023.12 - Current
Human Resources Coordinator/Administrative Assistant
D.R. Horton Homebuilders, Inc.
2022.01 - 2023.01
Human Resource Consultant (Organizational Management Supervisor)
State of Florida–Department of Revenue-Human Resources
2019.01 - 2022.01
Operations & Management Consultant I – SES (Payroll/Classification)
State of Florida–Department of Revenue-Human Resources
2018.01 - 2019.01
Senior Personnel Manager
State of Florida–DLA/OAG-Human Resources
2017.01 - 2018.01
Operations & Management Consultant I – SES (Payroll/Classification)
State of Florida–Department of Revenue-Human Resources
2016.01 - 2017.01
Government Operations Consultant I (Recognition Coordinator)
State of Florida–Department of Revenue-Human Resources
2014.01 - 2016.01
Office Operations Consultant I (Project Management)
State of Florida–Department of Revenue-Information Svcs
2013.01 - 2014.01
Administrative Assistant I / Staff Assistant
State of Florida–Department of Revenue-Information Svcs
2012.01 - 2013.01
Procurement Coordinator (Purchasing)
State of Georiga-DBHDD–SWSH-Business Office
2011.01 - 2012.01
Administrative Assistant
Pioneer Hi-Bred International
2004.01 - 2011.01
Associates Degree - General Transfer
Tallahassee Community College
- State of Florida Certified Contract Manager, 1902-15122
- Six Sigma Yellow Belt, Florida Sterling Council
- FCIC/NCIC Certified
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