Tara Riggs
Albany,NY
Summary
Dynamic Executive Administrative Assistant with a strong track record at CHA, enhancing data accuracy and streamlining operational processes. Demonstrated expertise in organizational scheduling and communication, successfully leading the Client Advocacy Program for over 300 clients. Proficient in Microsoft Office, consistently providing high-level support while upholding confidentiality and driving excellence.
Overview
36
36
years of professional experience
Work History
Executive Administrative Assistant – Corporate Development/Marketing
CHA
Albany, NY
01.2008 - Current
- Offer high-level administrative support to Chief Growth Officer and Marketing Department, ensuring smooth workflows
- Provide executive-level assistance to CEO and COO
- Oversee the Client Advocacy Program, managing 300+ top clients and ensuring accurate database updates for reliable reporting
- Maintain and update the dashboard database, ensuring data integrity and providing leadership with real-time insights for informed decision-making
- Process purchase orders for subconsultants and create documentation to streamline workflow and prevent disruptions
- Efficiently manage executive calendars, coordinate internal and external meetings, and resolve last-minute conflicts
- Manage reservations for flights, hotel stays, and ground transport in compliance with corporate policies
- Ensure accurate reconciliation of reported expenses
- Track and ensure timely renewals and submissions for all corporate memberships
- Complete company surveys, coordinate team conference registrations, and obtain client approvals for project photography
- Coordinate multi-office headshot photography sessions for streamlined scheduling
- Plan and execute team offsites, training sessions, and executive meetings
- Compile precise financial records to facilitate informed business choices
- Ensure strict confidentiality in handling sensitive business matters
- Skilled in using Excel, Microsoft Word, Outlook, and PowerPoint
- Lead the Client Advocacy Program to enhance data precision and reporting workflow
- Optimize procurement database management, facilitating smooth collaboration with over 3,000 subconsultants
- Gained diverse experience by supporting multiple departments, including Survey, IT/Geospatial Solutions, and Health & Safety at CHA early in my career
- Manage licensure tracking, ensuring adherence to industry standards
Administrative Assistant/Billing Manager/Receptionist
Ryan & Smallacombe, PLLC
Albany, NY
01.1995 - 01.2008
- Coordinated and administered multiple priorities and projects, ensuring timely delivery
- Accurately prepared pre-bills, invoices, and monthly reports for partners
- Managed weekly deposits, month-end bank reconciliations, and resolved billing discrepancies
- Provided high-level administrative support, collaborating effectively with team members and clients
Billing Clerk/Receptionist
Roemer & Featherstonhaugh, P.C.
Albany, NY
01.1989 - 01.1995
- Delivered general office support, including word processing, filing, and data archiving
- Prepared bills, entered daily timesheets, and completed month-end reports accurately
- Operated a multi-line telephone system, providing excellent customer service
Education
Nursing
Hudson Valley Community College
Troy, NY01.1999
Skills
- Organizational Scheduling Expertise
- Effective Communication
- Team Collaboration
- Microsoft Office Proficiency
- Event Planning Expertise
- Logistical Travel Management
- Expense Reconciliation
- Corporate Membership Engagement
- Project Photography Coordination
- Dashboard Data Oversight
- Analytical Problem-Solving
- Secure Information Handling
- Commitment to Excellence
References
Available upon request.
References
References available upon request.
Timeline
Executive Administrative Assistant – Corporate Development/Marketing
CHA
01.2008 - Current
Administrative Assistant/Billing Manager/Receptionist
Ryan & Smallacombe, PLLC
01.1995 - 01.2008
Billing Clerk/Receptionist
Roemer & Featherstonhaugh, P.C.
01.1989 - 01.1995
Nursing
Hudson Valley Community College
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