Tara Robinson
East Hampton,CT
Summary
Operations and executive support professional with 10+ years of experience across real estate, development, construction, and high-touch client-facing businesses. Expertise in real estate operations, transaction coordination, executive support, scheduling, workflow management, and client relations within fast-paced environments. Skilled at supporting leadership, improving operational systems, coordinating complex projects, and delivering polished client experiences.
Overview
14
14
years of professional experience
Work History
Operations Coordinator
ROISIN DUB TATTOO EVENTS
New York, NY
10.2021 - Current
- Coordinate operations for international live events, overseeing logistics, scheduling, vendor management, travel coordination, and on-site execution
- Manage communications with artists, exhibitors, vendors, and clients in fast-paced, high-volume environments
- Oversee operational workflows, accommodations, and scheduling systems to ensure seamless event production
Case Manager, O-1 Visa Petitions
GLOBAL TATTOOER
Remote
01.2021 - Current
- Manage O-1 visa petition operations for creative professionals seeking authorization to work in the United States
- Coordinate timelines, documentation, and client communications while ensuring compliance with USCIS requirements and deadlines
- Serve as primary client contact throughout the case lifecycle, maintaining a high-touch and detail-oriented experience
Studio Operations Lead
REMOVERY
South Windsor, CT
11.2022 - 12.2024
- Managed daily operations, scheduling, consultative sales, and client experience for a high-volume clinic environment
- Generated over $1.5M in closed sales through relationship-driven client engagement and consultative service
- Oversaw KPI tracking, operational workflows, retention efforts, and coordination between clinical and administrative teams
- Supported business development through community outreach and relationship management
Operations Coordinator
BETTER BUYER USA
Branford, CT
04.2022 - 11.2022
- Coordinated transaction workflows, scheduling, CRM management, and client communications for a wholesale real estate company
- Supported acquisitions and dispositions teams through contract coordination and transaction tracking from lead through closing
- Coordinated with buyers, sellers, title companies, and internal stakeholders to ensure efficient transaction progression
- Conducted property research and market analysis utilizing MLS and CoStar platforms
Studio Manager
REED HILDERBRAND LLC
New Haven, CT
09.2021 - 05.2022
- Managed studio operations supporting institutional and private wealth clientele within a multidisciplinary design firm
- Supported leadership through executive coordination, scheduling, communications management, and operational oversight
- Led office build-out coordination, vendor management, procurement, and project logistics
- Maintained polished client communication and oversaw workflow coordination and internal operational systems
Executive Assistant & Marketing Coordinator
REED HILDERBRAND LLC
New Haven, CT
09.2019 - 09.2021
- Provided executive support including calendar management, travel coordination, meeting preparation, and confidential communications
- Coordinated presentations, proposals, events, social media initiatives, and client-facing marketing materials
- Supported office operations and internal communications within a fast-paced project environment
Assistant Controller / Assistant Project Manager
JCS CONSTRUCTION GROUP
Stamford, CT
01.2019 - 09.2019
- Supported project operations, financial administration, property management, and operational reporting across development projects
- Assisted with contracts, change orders, scheduling, project documentation, tenant relations, and vendor coordination
- Utilized ProCore and QuickBooks to support project management and financial tracking
Executive Assistant / Assistant Project Manager
STAGG GROUP
Bronx, NY
04.2016 - 12.2018
- Supported executive leadership across real estate development and operational initiatives
- Managed scheduling, travel coordination, communications, and executive administrative functions
- Assisted with project coordination, contract documentation, consultant communication, and operational tracking
- Served as liaison between executives, contractors, consultants, and internal stakeholders
Assistant Project Manager / Office Manager
ROCON CONSTRUCTION
White Plains, NY
05.2012 - 05.2016
- Oversaw office operations, scheduling coordination, bookkeeping, vendor management, and contract administration
- Managed subcontractor coordination, insurance documentation, project support functions, and operational workflows
- Supported project scheduling, work order management, and internal operational systems
Skills
- Executive & Leadership Support
- Operations Management
- Real Estate Operations
- Transaction Coordination
- Client Relationship Management
- Calendar & Scheduling Management
- Private Wealth Client Relations
- CRM & Database Management
- Contract Administration
- Process Improvement & Workflow Optimization
- Social Media Coordination
- Cross-Functional Team Support
Websites
Timeline
Studio Operations Lead
REMOVERY
11.2022 - 12.2024
Operations Coordinator
BETTER BUYER USA
04.2022 - 11.2022
Operations Coordinator
ROISIN DUB TATTOO EVENTS
10.2021 - Current
Studio Manager
REED HILDERBRAND LLC
09.2021 - 05.2022
Case Manager, O-1 Visa Petitions
GLOBAL TATTOOER
01.2021 - Current
Executive Assistant & Marketing Coordinator
REED HILDERBRAND LLC
09.2019 - 09.2021
Assistant Controller / Assistant Project Manager
JCS CONSTRUCTION GROUP
01.2019 - 09.2019
Executive Assistant / Assistant Project Manager
STAGG GROUP
04.2016 - 12.2018
Assistant Project Manager / Office Manager
ROCON CONSTRUCTION
05.2012 - 05.2016