Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Tara Sims

Hitchcock,Texas

Summary

Skilled Accounts Payable Manager with 10 years of experience providing effective leadership and training to accounts payable team. Expertise in overseeing payables department operations, including expense reporting, account reconciliations and petty cash management. Consistently reduces overhead costs through vendor reviews and contract negotiations.

Overview

22
22
years of professional experience
1
1
Certification

Work History

Accounts Payable Manager

Direct Scaffold Supply
06.2023 - Current
  • Coordinated accounts payable functions and improved workflow for five staff members.
  • Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
  • Managed vendor contracts effectively, reviewing terms periodically to ensure alignment with company objectives.
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Managed a team of accounting staff, providing guidance and support to ensure accurate financial reporting.
  • Created detailed reports on aging payables, vendor payments, cash disbursements.
  • Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
  • Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
  • Manage credit card programs including issuing cards and reconciling monthly statements.
  • Complete month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Ensured compliance with local, state, and federal tax regulations by maintaining up-to-date knowledge of tax laws affecting accounts payable activities.
  • Supported audit processes with well-organized documentation of accounts payable transactions, minimizing errors or discrepancies found during audits.

Accounts Payable Manager

On-Site Concrete Solutions
01.2022 - 06.2023
  • Managed day to day operations of the Accounts Payable department for a commercial concrete company
  • Set up new vendor contracts, ensuring compliance with company requirements for liability insurance and W9 status for 1099 tracking
  • Lead the month-end closing process as well as bank and credit card reconciliations
  • Process vendor payments via printed check, ACH, or wire transactions
  • Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
  • Developed reports for senior management to outline expenditures, vendor spend and forecasting.
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
  • Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.

Accounts Payable Manager

City Side Homes
09.2015 - 01.2022
  • Manage day to day operations of the Accounts Payable department for a residential homebuilder
  • Oversee vendor payroll process on a weekly basis to include budget checks for each job, production status, and sales reports
  • Prepare new land and building acquisitions for demolition and development by scheduling and tracking utility disconnects as well as meter and line removals for gas, water, and electric
  • Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Managed vendor contracts effectively, reviewing terms periodically to ensure alignment with company objectives.
  • Supported financial director with special projects and additional job duties.
  • Partnered with finance team to complete month-end accruals and account reconciliations.
  • Collaborated closely with procurement on purchase orders to streamline approval processes while ensuring adherence to established budget guidelines.
  • Established and checked coding procedures, monitored reports and updated internal files.

Office Manager

River Rock Homes
01.2014 - 01.2015
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.

Occupational Therapy Assistant

Active Development Therapies
01.2012 - 01.2014
  • Helped improve fine motor, visual perception and sensory processing skills.
  • Participated in interdisciplinary meetings to discuss patient goals and coordinate effective care strategies.
  • Implemented treatment interventions to support individual objectives in daily living, clinical, educational and vocational areas.
  • Provided direct occupational therapy services in outpatient settings.
  • Evaluated patients'' progress towards goals regularly, adjusting treatments accordingly for optimal improvement rates.
  • Enhanced patient progress by providing one-on-one assistance during therapy sessions.
  • Maintained accurate documentation of patient progress, ensuring efficient communication among healthcare team members.

Facility Clinical Service Coordinator

UTMB
01.2009 - 01.2011
  • Conducted daily intake of patients through facility to include obtaining and recording all vital signs as well as insuring they were assigned to the appropriate department for medical treatment
  • Responsible for all administrative duties for intake process, scheduling and maintaining schedules for nursing staff
  • Scheduled department meetings and in‐services, insuring all nursing staff was in compliance with all HIPAA regulations, as well as UTMB regulations regarding licensing, credentialing, and immunizations
  • Assisted nursing and medical staff with minor medical procedures
  • Daily distribution of patient medication through pharmacy pill window

Executive Assistant

NorthBay Healthcare System
01.2007 - 01.2009
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Filed paperwork and organized computer-based information.
  • Answered high volume of phone calls and email inquiries.

Behavioral Health Technician

United States Air Force
01.2003 - 01.2007
  • Advocated for families with dependents with special needs requiring medical, educational, and psychiatric support
  • Active member of medical board screening patients prior to change of duty station; provided inpatient psychiatric treatment to active duty military members as well as adult dependents with various psychiatric disorders
  • Provided briefing for mandatory suicide violence and awareness to all active duty and civilian employees base wide as well as satellite bases located in Northern California
  • Ensured all personnel maintained compliance annually of Suicide, Violence, and Awareness briefing
  • Active member of networking board consisting of executive high ranking military officers and key personnel to maintain a working relationship with active duty members, their families, and helping agencies on base and throughout the local community.
  • Facilitated on-site activities, support groups, and outings for clients.
  • Utilized creative problem-solving abilities to address complex patient needs and overcome barriers to treatment success, all while maintaining a high level of professionalism and ethical conduct.
  • Contributed to continuous quality improvement initiatives within the facility, enhancing overall service delivery and patient satisfaction levels.
  • Performed client intake procedures according to internal standards for new admissions.

Education

Associates of Applied Science- Accounting -

Lone Star College- Kingwood
Kingwood, Texas

Associates of Applied Science - Occupational Therapy Courses -

Lone Star College- Kingwood
Kingwood, Texas

Community College of the Air Force- General military and job knowledge courses -

Skills

  • Account Reconciliation
  • Audit Support
  • Expense processing
  • Credit Card Reconciliation
  • Bank Reconciliation
  • Payment Scheduling
  • Journal entries expertise
  • General ledger accounting
  • Month-end closing
  • GAAP principles
  • ERP systems proficiency
  • Onboarding and training

Certification

  • Notary Public License - Texas Secretary of State or equivalent authority.

Timeline

Accounts Payable Manager

Direct Scaffold Supply
06.2023 - Current

Accounts Payable Manager

On-Site Concrete Solutions
01.2022 - 06.2023

Accounts Payable Manager

City Side Homes
09.2015 - 01.2022

Office Manager

River Rock Homes
01.2014 - 01.2015

Occupational Therapy Assistant

Active Development Therapies
01.2012 - 01.2014

Facility Clinical Service Coordinator

UTMB
01.2009 - 01.2011

Executive Assistant

NorthBay Healthcare System
01.2007 - 01.2009

Behavioral Health Technician

United States Air Force
01.2003 - 01.2007

Associates of Applied Science - Occupational Therapy Courses -

Lone Star College- Kingwood

Community College of the Air Force- General military and job knowledge courses -

Associates of Applied Science- Accounting -

Lone Star College- Kingwood

Similar Profiles

CREATE PROFILE
Tara Sims