Summary
Overview
Work History
Education
Skills
Certifications
Timeline
Generic

Tara Tucker

Archer,FL

Summary

Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced work environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.

Overview

29
29
years of professional experience

Work History

Administrative Support Assistant II

University of Florida
Gainesville, FL
12.2022 - Current
  • Responsible for supporting approximately 5 faculty and their research groups within the department
  • Organized and maintained filing systems, both electronic and paper-base
  • Work with programs such as Microsoft Office/Excell/Power Point
  • Created and maintained spreadsheets for tracking data.
  • Provided administrative support to department staff members; answered phones and directed calls to appropriate personnel.
  • Scheduled meetings, appointments and travel arrangements for managers.
  • Maintained inventory of office supplies; placed orders when necessary.
  • Greeted visitors in a professional manner; provided assistance as needed.
  • Performed basic bookkeeping duties such as entering invoices into accounting software programs.
  • Reviewed incoming emails and correspondence to determine priority level before responding or forwarding messages to appropriate personnel.
  • Managed calendar of events and activities; coordinated meeting logistics.
  • Researched vendor information in order to secure best prices on products and services requested by departments.
  • Responded to inquiries via email, telephone and social media platforms.

Administrative Assistant to the Director

North Central FL Regional Planning Council
Gainesville, FL
11.2015 - 12.2022
  • Coordinates preparation of Council and Committee agenda and meeting packets and takes and prepares minutes of Council meetings.
  • Prepares bid packages and required request for bid.
  • Plan, organize and directs work of support staff.
  • Prepares correspondence, interoffice forms, etc.
  • Assist in reserving hotel accommodations and airlines ticketing for staff and Council members at the direction of the Executive Director.
  • Responsible for central and inactive files.
  • Maintain Council conference scheduling and equipment scheduling.
  • Open and route incoming mail.
  • Prepare orders for publications, purchase orders and maintains and orders office supplies as needed.
  • Attend meetings outside business hours.
  • Update and maintain Council mailing list.
  • Process purchase orders, requisitions, invoices and assist in controlling inventory.
  • Prepare payroll and related tax forms and reports, maintains payroll records.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Maintained organized filing system of paper and electronic documents.

Secretary

Bridge Logos Publishers
Alachua, FL
01.2012 - 08.2015
  • Maintained organized filing system of paper and electronic documents.
  • Coordinated communications, taking calls, responding to emails and interfacing with clients.
  • Sent and distributed mail and parcels.
  • Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
  • Processed documents and materials for dissemination to appropriate parties.
  • Greeted visitors and directed to appropriate location or person.
  • Supported team members with stocked supplies and well-maintained office equipment.

Administrative Assistant

Family Life Church Of God
Archer, FL
07.2006 - 12.2011
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Scheduled appointments, meetings and events for management staff.
  • Prepared and prioritized calendars and correspondence.
  • Responded effectively to sensitive inquiries or complaints.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Inventoried and ordered supplies for office.
  • Maintained accurate department and customer records.
  • Coordinated appointments, meetings and conferences.
  • Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
  • Answered phones to direct callers, schedule appointments and provide general office information.
  • Greeted visitors or callers to handle questions or direct to appropriate staff.
  • Assisted with payroll preparation and entered data into cumulative payroll document.
  • Managed incoming and outgoing mail, filing and meeting coordination.
  • Directed internal and external calls, emails and faxes to designated departments.
  • Checked stock to determine inventory levels and maintain office supply products.

Back Office Clerk

Publix
Ocala, FL
04.1995 - 04.2005
  • Input data into digital system for recordkeeping.
  • Opened, sorted and routed incoming mail and prepared outgoing mail.
  • Completed work schedules, managed calendars and arranged appointments.
  • Delivered messages and ran errands.
  • Trained staff members to perform work activities and use computer applications.
  • Maintained and updated filing, inventory and database systems, manually or using computer.
  • Copied, sorted and filed records of office activities and business transactions.
  • Typed, formatted and edited correspondence and other documents.
  • Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
  • Computed, recorded and proofread data or reports.
  • Operated photocopiers and scanners, facsimile machines and personal computers. Inventoried and ordered materials, supplies and services.
  • Reviewed files, records and other documents to obtain information or respond to requests.
  • Answered telephones, directed calls and took messages.
  • Monitored and directed work of lower-level clerks.
  • Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
  • Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
  • Monitored office supply stock levels and placed timely orders for replenishment.
  • Identified issues and utilized emotional intelligence and diplomatic communication to defuse.

Education

Associate of Arts - Occupational Therapy

College of Central Florida
Ocala, FL

Skills

Detailed Meeting Minutes

Mail Management

Account Balancing

Reconciliation

Recordkeeping and Bookkeeping Sensitive Material

Handling Check

Processing Data

Entry Documentation

Meeting Planning

Timeline Planning and Management Memo Preparation Experience

Verbal and Written Communication Microsoft Office

Task Prioritization

Multi-Line Telephone Systems

Office Equipment Operation

Strong Organizational Skills

Document and File Management Schedule Management

Multitasking and Time Management Excel Spreadsheets

Certifications

I am a Notary Public for the State of Florida

Timeline

Administrative Support Assistant II

University of Florida
12.2022 - Current

Administrative Assistant to the Director

North Central FL Regional Planning Council
11.2015 - 12.2022

Secretary

Bridge Logos Publishers
01.2012 - 08.2015

Administrative Assistant

Family Life Church Of God
07.2006 - 12.2011

Back Office Clerk

Publix
04.1995 - 04.2005

Associate of Arts - Occupational Therapy

College of Central Florida

Similar Profiles

CREATE PROFILE
Tara Tucker