Tara L. Spivey
Smithfield,NC
Summary
Solution-focused, forward-thinking, strategic, and highly motivated professional with a diverse skill set and strong knowledge in financial management and accounting while offering over 15 years of experience working in higher education and corporate sectors with proven team leadership and planning skills. Seeking to leverage skill set in the areas of budget management, project management, admissions/enrollment, student services, recruitment, accounting, purchasing, payroll, human resources administration, and facilities management.
Overview
18
18
years of professional experience
18
18
years of post-secondary education
Work History
University Program Associate
North Carolina State University, Kenan Institute for Engineering Technology & Sciences
2017.06 - Current
- Provide administrative support to include receiving calls and emails from a variety of individuals that range from university departments to government officials
- Maintain Kenan Institute office supplies and equipment for the suite, kitchen, and conference room
- Financial support to include reconciliation of p-card purchases and assist the Associate Director financial & Finance
- Serves as travel coordinator for employees of KIETS
- Assists with organizing Kenan Institute files and documentation
- Providing calendar/scheduling assistance for employees of KIETS, Kenan Fellows Program, Climate Leaders Program, and STEMwork
- Serves as the building liaison, handling a wide variety of requests and issues at the Hunt library relevant to the Kenan Institute’s suite and other tenants in the suite including individuals from units such as CHASS
- Serve as the liaison with Communications Technology (ComTech), Security Application Technologies (SAT), and WolfCopy and provides IT support and liaises with OIT for all computer/software related issues for the staff of the Kenan Institute and the KFP program
- Supports staff computer skills, providing guidance, training, and troubleshooting issues with software such as Excel, Word, Gmail, Slack, Airtable and other on-line apps, and assisting with the update of all electronic devices
- Create and process stipends, honorariums, reimbursements, invoices, and set up vendors in the PaymentWorks system for Kenan Institute, Kenan Fellows Program, STEMwork, and Climate Leaders Program
- Responsible for check pick-up from accounting and completing deposit process
- Plan and coordinate events, conferences, symposiums, staff retreats, BOT meetings, etc
- For the Kenan Institute, Kenan Fellows Program, Climate Leaders Program, and STEMwork
- Coordinate and assist with projects/events outside of Kenan Institute such as Goodnight Scholars, Caldwell Fellows, NAE, Gates Foundation, COE, NIIMBL
- Assist with coordinating and scheduling for the COE Dean Search committee, Kenan Fellows Program Coordinator, Kenan Fellows Program Director
- Take care of getting computer equipment and OIT needs for new employees when they come on board for Kenan Institute, Kenan Fellows Program, Climate Leaders Program, STEMwork, and NIIMBL
- Coordinate with KFP, SW, CLP, KIETS staff involving the planning, preparation, and execution of programs, events, and reports
- Assist Kenan Fellows Program with recruiting new fellows for their upcoming cohorts
- Supervises the inventory of items in the departments as the Asset Management Coordinator on behalf of the Kenan Institute
- Greets personnel entering the office, determines the nature and purpose of visit and directs or escorts them to the appropriate person or area
- Provides log sheet for keys being requested for rooms in the Kenan Institute Suite, people having access to conference rooms in the Kenan Institute Suite
- Coordinate logistical aspects, such as locating and securing meeting space (on and off-campus locations), reserving rooms, arranging for catering, and recruiting speakers/presenters for Kenan Institute, Kenan Fellows Program, Climate Leaders Program, and STEMwork.
Accounting Technician
North Carolina Agricultural & Technical State University
Greensboro , NC
2012.09 - 2014.08
- Provided transactional administration and support for North Carolina A&T State University by assisting with the day-to-day financial and procurement operations while ensuring compliance with Cost Accounting Standards (Federal), the State of North Carolina and NCA&T guidelines
- Performed cashier duties such as receiving tuition and fees payment and other student related fees, resolves and answers questions related to student accounts, and maintain accurate records/files of all Student records adhering to university polices, and compliance with pertinent guidelines, rules, regulations, and laws; performs accounting functions and activities of the University in accordance with generally accepted accounting principles, specifically, Governmental Accounting Standards Board (GASB)
- Monitored account balances, provide routine monthly status reports, and when necessary, provide immediate reports to upper management if problems are identified; submittal of check requests, collection of receipts and standard bookkeeping procedures prepare weekly reports that will include all expenditures
- Provided Cash Management services include monitoring cash receipt, handling collection accounts, write-off accounts, and disbursement processes for adherence to cash control standards, managing allotments and requisitions for State operating funds, performing daily reconciliations for cash transactions, performing monthly reconciliations of university bank accounts, processing and recording wire transfers of funds for receipts and disbursements
- Other cash management services, recording certain receipt and disbursement transactions, administering stop payment orders and reissues for checks
- Also works with vendors, staff, faculty, & students in assisting the location, status, mailing, & releasing of check payments.
K-20 Administrative Assistant Specialist
North Carolina Agricultural & Technical State University
Greensboro , NC
2012.03 - 2012.08
- Provided administrative support to the K-20 Engagement & Professional Development Office, including the Director, Associate Director, and Area Assistants Manage K-20 Engagement & Professional Development contact database and email accounts (2)
- Performed a variety of office functions such as answering telephones, assist with the upkeep of Excel spreadsheets, deliver, and retrieve inner office mail, create paper files, scan documents, shred documents, file, run errands on campus, create word documents, spreadsheets, and departmental brochures, and order supplies
- Managed the K-20 Engagement & Professional Development Office budget of State funds and the Golden Leaf Grant budget, maintaining records, process invoices, grant reporting, and expense reimbursements while ensuring compliance with policies, procedures, regulations, and statutes
- Served as the budget manager for the implementation of the Beyond the Bricks Town Hall Meeting, Golden Leaf Grant, STEM Professional Development Institute, Aggie Summer Enrichment Camps (K-12), and Aggie Summer STEM Camps (K-12)
- Supervised processing assistant, part-time or full-time college student workers (work-study students, tutors, workforce development)
- Oversee and maintain timesheets and reporting
- Assisted in coordinating professional development workshops, summer camps and university and community events
- Schedule, coordinate, and facilitate calendar items, meetings, and travel arrangements
- Assisted with the coordinating the efforts of the Beyond the Bricks Town Hall Meeting, Golden Leaf Grant, STEM Professional Development Institute, Aggie Summer Enrichment Camps (K-12), and Aggie Summer STEM Camps (K-12).
Coordinator for the Center for Distance Learning
North Carolina Agricultural & Technical State University, Learning
Greensboro , NC
2007.07 - 2012.03
- Worked effectively with students enrolled in online and extension programs using a high-level of interpersonal communication skills to resolve student issues/complaints regarding tuition and fees, admission, refunds, registration/withdrawals, and billing
- Develops and manages the annual Distance Learning budget
- Served as the registrar for the Center for Distance Learning and North Carolina Model Teacher Education Consortium students, handles all online students’ inquiries regarding classes, enrollment, financial aid/student accounts, etc
- With a working knowledge of all three units (registration and records, cashier’s/student accounts, scholarships, and financial Aid) while providing confidentiality of information regarding students, staff, and faculty per FERPA and College personnel policies
- Assisted the Director in anticipating, mitigating, and escalating academic issues as they develop, collects, organize, and tracks all documentation associated with the assessment of online instruction
- Engaged and assist in community outreach activities, orientation, and ongoing communication with online students, network with other Colleges/Universities, and state organizations to plan and coordinate activities for students and prospective students (Career Fair, Transfer Day, booth set up, etc.)
- Promotes a campus culture that values and recognizes the importance of teaching excellence, student learning, and effective teaching practices
- Assisted with ongoing faculty development training; professional development programs/activities related to distance education technology, educational technology, instructional computing, and learning resources used in developing and enhancing online courses as needed through workshops and training ; assist with evaluating online courses after completion of course development and enhancement activities work with other campus partners to ensure continuity and synergy among all programs for new students; assist in development and implementation of transfer orientation
- Provided training and technical support for students, faculty, and staff on the Learning Management System (BLACKBOARD), basic computer and software problems
- Works with faculty to design, develop, and implement distance education and blended course content by partnering with Academic Deans, Directors and Program Heads regarding faculty development, online course audits, and curricular assessment to provide instructional methods and best practices for teaching and learning.
Processing Assistant
North Carolina Agricultural & Technical State University
Greensboro , NC
2007.02 - 2007.06
- Performed general administrative duties such as answering phones, sorting, and distributing incoming mail, sending, and receiving faxes, managing general office files, scheduling the Center for Distance Learning conference room, managing records and report activities involving distance learning initiatives using existing procedures or devising new methods as necessary
- Processed orders of supplies, equipment, and material requests for the Center for Distance Learning staff
- Interacted on a regular basis with administrators, faculty, students, and the public to provide information and assistance by answering all inquiries concerning the Center for Distance Learning
- Assisted the Student Services Coordinator with student services activities such as registration using Banner, greeting the Center for Distance Learning guests professionally and politely and performing additional duties as assigned by the Student Services Coordinator.
Exec Admin Asst to VC of Student Affairs
North Carolina Agricultural & Technical State University
Greensboro , NC
2006.01 - 2006.10
- Performed general administrative duties such as answering phones, sorting, and distributing incoming mail, collecting time sheets, scheduling the conference room and various other duties as required, compile and process orders of supplies, equipment, and material requests for Student Affairs staff
- Processed and tracked departmental contracts, invoices, expenses, and reimbursements; maintain documents and files in both paper and electronic formats while ensuring compliance and timely payment
- Maintain records and prepare travel authorization requests and other travel related duties for the Assistant Vice Chancellor of Student Affairs and staff
- Managed and overseen the budgetary operations and purchasing operations of the Division of Student Affairs 13 departmental budgets for State funds, contracts, and grants by creating budget revisions, check request, purchase requisitions, etc
- On a computerized system
- Interacted on a regular basis with administrators, faculty, students, and the public to provide information and assistance by answering all inquiries concerning student affairs, stand in for AVC of Student Affairs as requested at meetings and other official functions, manage projects and initiatives as needed at the request of the AVC of Student Affairs.
Education
Bachelor of Science - Business Administration
North Carolina A & T State University
Greensboro, NC 1998.08 - 2002.12
Executive Graduate Certificate - Information Technology
Strayer University
Washington, DC 2005.01 - 2007.12
Skills
Information Management
undefinedTimeline
University Program Associate
North Carolina State University, Kenan Institute for Engineering Technology & Sciences
2017.06 - Current
Accounting Technician
North Carolina Agricultural & Technical State University
2012.09 - 2014.08
K-20 Administrative Assistant Specialist
North Carolina Agricultural & Technical State University
2012.03 - 2012.08
Coordinator for the Center for Distance Learning
North Carolina Agricultural & Technical State University, Learning
2007.07 - 2012.03
Processing Assistant
North Carolina Agricultural & Technical State University
2007.02 - 2007.06
Exec Admin Asst to VC of Student Affairs
North Carolina Agricultural & Technical State University
2006.01 - 2006.10
Executive Graduate Certificate - Information Technology
Strayer University
2005.01 - 2007.12
Bachelor of Science - Business Administration
North Carolina A & T State University
1998.08 - 2002.12
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