Summary
Overview
Work History
Education
Skills
Additional Information
Awards
Timeline
Generic

Tara M. Cubbage

Hancock,MD

Summary

High energy, results-oriented professional with a combination of over 20 years' experience in finance and management supporting the US Federal Government, State Government, and provide organizations. I work well under deadlines to deliver results, while remaining effective at project prioritization and time management.


Active Security Clearance: Top Secret / SCI clearance with Full Scope Polygraph

Overview

28
28
years of professional experience

Work History

Chief Finance & Resources Directorate of Operation

Central Intelligence Agency
07.2017 - Current
  • Served as Team Lead responsible for managing multi-million dollar payments and funding
  • Reviewed and certified vouchers for travel reimbursement, cash advances, credit card payments, and all other monthly expenses incurred at the facilities ensuring compliance with the Federal Travel Regulations and the Agency Regulations
  • Maintain the integrity of financial records by ensuring that all obligations and expenditures comply with applicable laws and regulations
  • Served as the sole certifying officer for all office financial transactions
  • In June 2019 I was promoted to the Chief of Finance and Resources Position due to my outstanding leadership, collaboration, and financial skills. Played an enduring role during the transition of personnel and re-organization of this program as was continuously depended on as a reliable and knowledgeable source throughout the unstable transition process
  • Responsible for preparing and monitoring the annual Working Capital Fund budget for each of our sites. Manage the program's budget to ensure adequate funding to cover all overhead related costs to include contractor salary, communications programs and all other operational costs.
  • Responsible for compiling and analyzing site expenses to be provided to customers on a monthly basis allowing budget officers and management the ability to see where funds are being spent and where funds can be cut if needed due to diminishing budgets
  • Develop employees through coaching, mentoring and demonstrating core values, established goals and objectives and created a positive work environment that fosters collaboration and sharing of ideas
  • Train new employees on day-to-day operations. Manage the process of incoming and outgoing employees to include system and building accesses and required training

Team Lead, Directorate of Operations

Central Intelligence Agency
01.2015 - 07.2017
  • Reviewed, audited and created vouchers for travel reimbursement, Permanent Change of Station (PCS) reimbursement, cash advances, and credit card payments in accordance to Agency Finance Instructions and ensuring compliance with the Federal Travel Regulations and the Agency Regulations
  • Served as the primary POC and Internal control officer during the financial closeout of officers when their employment status changed
  • In June 2015 my responsibilities increased and I was chosen to be the Team Lead that was responsible for certifying all transactions pertaining to the expenditures of official government funds
  • Supervised a diverse, medium-sized team of staff and contractors by setting key job elements, assessed the team's performance and provided constructive feedback as needed. Provided the team with the tools and training they needed to meet kep job elements as well as maintained a positive work environment
  • Served as a core member of the team that was established to research, advise on and resolve discrepancies for employees that have historical balances resulting from legacy systems. Briefed management as well as the CFO on findings and path forward resulting in the closeout of many of the historical cases. During the first year the overall outstanding balance of the general ledger decreased by millions due to our efforts.

Finance Resource Officer, Accounting Ops

Central Intelligence Agency
01.2013 - 01.2015
  • Prepared, reviewed, and reconciled the Fund Balance with Treasury cash general ledger accounts on a daily basis to ensure items reconciled within 90 days of posting
  • Worked with various offices to resolve outstanding balances and clear the general ledgers timely
  • Prepare and submit the Classification Transaction and Accountability (CTA) to Treasury on a monthly basis
  • Prepare, analyze and submit the Federal Agencies' Centralized Trial-Balance System (FACTS II) data for IC Agencies via Government-wide Financial Report System (GFRS) as required. This data is used to compile the Financial Report of the US
  • Responsible for implementing the change in reporting to the Government-wide Treasury Account Symbol Adjusted Trial Balance System (GTAS) for the Agency. The implementation involved the creation and testing of manual bulk files for each Treasury Account Symbol to ensure all 32 file attributes, 54 data validations and 64 data edits were passed
  • In coordination with an IC Agency prepare and submit external reporting requirements for GTAS (FACTS I, FACTS II, and IRAS) by the required deadlines
  • Trained new employees and updated the reference desk SOPs with updated systems information so most processing questions can be easily accessed and accurate answers can be found in a timely manner

Finance Resource Officer, Accounting Operations

Central Intelligence Agency
04.2011 - 01.2013
  • Reviewed, audited, and created vouchers for multi-million-dollar invoices and reimbursable agreements with multiple Other Government Agencies
  • Provided customers with detailed information regarding processing of interagency agreements for reimbursement of salary and benefits for officers detailed to Other Government Agencies
  • Responsible for monitoring various general ledger accounts and ensuring balances were accurate and transactions cleared in a timely manner
  • Updated the reference desk SOPs with updated systems information so most processing questions can be easily accessed and accurate answers can be found in a timely manner


Auditor

National Institutes Of Health
08.2010 - 04.2011
  • Audited contracts and grants to ensure recipients were fiscally responsible
  • Calculated indirect cost rates for grants and contracts
  • Creation of work papers
  • Followed established auditing processes to meet internal and regulatory requirements.
  • Analyzed data and findings to prepare reports detailing financial information.
  • Performed observations and evaluated supporting documents to supplement audit findings.

Accountant II, Roxbury Correctional Institution

State Of Maryland
12.2008 - 08.2010
  • Completed monthly projections for Correctional Institution with 1,500 inmate population
  • Reviewed ledger accounts on a monthly basis to ensure expenditures and revenues were coded properly
  • Responsible for year-end closing and preparation of necessary journal entries; Prepared the budget and supporting paperwork for next fiscal year; Worked closely with the Office of the Secretary to ensure budget appropriations were adequate
  • Completed inter-agency payments via journal entry
  • Supervised Accounts Receivable, Accounts Payable, Timekeeping, Payroll, Procurement and Inventory Departments; Supervised 16 employees, including performance reviews for 4 of the FIscal Accounts Supervisors
  • Implemented and monitored new electronic inventory system for 3 correctional institutions; Oversaw property management and control accounts to record all new and disposed of property
  • Served as the back-up for the Chief Fiscal Officer; Reviewed purchase requests for the Region to ensure funding was available and coding was correct; Reviewed A/R payments for the Region prior to payment
  • Worked closely with the Warden, Asst. Warden and Security Chief to ensure institutions were fiscally responsible
  • Analyzed financial information; completed various reconciliations on a monthly basis and special projects as needed

Staff Accountant /Business Analyst

First Data Merchant Services
08.2005 - 11.2008
  • Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
  • Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
  • Completed month-end and year-end close
  • Performed account analysis and issue resolution. Reviewed accounts for activity and close inactive accounts
  • Worked with various business units to resolve issues; Conducted data analysis; Analyzed business and client needs
  • Supervised and provided training. Managed small to large projects; Planned daily work schedules and monitored daily production stats; including line balancing of staff

Junior Accountant

H.B. Mellott Estates, Inc.
05.2005 - 08.2005
  • Processed and reconciled incoming cash and credit card payments
  • Input payments into accounting system to clear accounts
  • Processed journal entries
  • Assisted with collection of past due accounts

Office Administrator

American Society Colposcopy & Cervical Pathology
01.2002 - 05.2005
  • Accounts Payable and Accounts Receivable; Handled collections for past due accounts
  • Review, input and send out notifications for new members; Handle all incoming yearly membership dues to include recording of payments and update of membership roster
  • Reconciliation of monthly, quarterly, and yearly reports; Completed financial and data analysis for Board of Directors review; Reviewed financial reports to ensure expenditures and revenues were coded properly
  • Prepared quarterly and yearly financial statements; Assisted with creation of yearly budget
  • Assisted external audit firm with yearly audit and work papers
  • Managed content of website and processed updates as needed; Development of online exams and validity of questions
  • Assisted Course Administrator with preparation and facilitation of CME courses for medical professionals within various locations in the Unted States

Work Flow Specialist / Supervisor

First Data Merchant Services
08.1995 - 01.2002
  • Reviewed accounts for activity; Conducted data analysis; Analyzed business and client needs
  • Supervised 15 to 20 employees and provided training; Prepared and validated employee timesheets. Managed small to large projects; Interviewed new applicants
  • Monitored and resolved high-level issues; Planned daily work schedules and monitored daily production stats, including line balancing of staff
  • Weekly supply order; Maintenance and update of files in database; creation of reports and filing of all cases
  • Resolved issues between merchants and cardholders; Worked with issuing banks to resolve compliance cases
  • Handled th balancing of the exceptions processing general ledger accounts and processed ledger entries as necessary to correct out of balance accounts

Education

Master of Science - Accounting And Financial Management

University of Maryland Global Campus
Maryland
2010

MBA - Business Administration And Management

Kaplan University
Chicago
2007

Bachelor of Science - Business Administration / Accounting

Kaplan University
Chicago
2005

Skills

  • Complex Problem-Solving
  • Financial Management
  • Budget Controls
  • Manage Budgets
  • Finance and Accounting Operations
  • Accounting Techniques
  • General Ledger Accounting
  • Financial Analysis
  • Microsoft Software

Additional Information

Federal Government Training and Development

  • Federally Employed Women (FEW) Leadership Summit
  • Certifying Officer Certification
  • Finance Career Certificate Program
  • Management Skills for Success Certificate Program
  • Various Federal Accounting and Management Course

Awards

Exceptional Performance Awards (9)

Timeline

Chief Finance & Resources Directorate of Operation

Central Intelligence Agency
07.2017 - Current

Team Lead, Directorate of Operations

Central Intelligence Agency
01.2015 - 07.2017

Finance Resource Officer, Accounting Ops

Central Intelligence Agency
01.2013 - 01.2015

Finance Resource Officer, Accounting Operations

Central Intelligence Agency
04.2011 - 01.2013

Auditor

National Institutes Of Health
08.2010 - 04.2011

Accountant II, Roxbury Correctional Institution

State Of Maryland
12.2008 - 08.2010

Staff Accountant /Business Analyst

First Data Merchant Services
08.2005 - 11.2008

Junior Accountant

H.B. Mellott Estates, Inc.
05.2005 - 08.2005

Office Administrator

American Society Colposcopy & Cervical Pathology
01.2002 - 05.2005

Work Flow Specialist / Supervisor

First Data Merchant Services
08.1995 - 01.2002

Master of Science - Accounting And Financial Management

University of Maryland Global Campus

MBA - Business Administration And Management

Kaplan University

Bachelor of Science - Business Administration / Accounting

Kaplan University
Tara M. Cubbage