Taryn Ellies
Summary
Administrative professional with proven ability to support senior executives through effective management of schedules, communications, and office functions. Recognized for fostering collaborative team environments and achieving organizational goals. Reliable and adaptable, ensuring seamless operations amidst changing priorities, with proficiency in office software and communication skills valued by employers.
Overview
11
11
years of professional experience
Work History
Administrative Assistant to the Director
Hampton Roads Workforce Council
11.2024 - Current
- Managed records for 50+ clients across multiple third party platforms ensuring all files were well-organized and readily accessible.
- Built a strong rapport with clients, fostering trust and confidence in their ability to achieve career goals.
- Monitored client progress throughout the job search process, adjusting strategies based on individual circumstances or changes in the job market environment.
- Increased client satisfaction rates by consistently delivering timely, accurate, and relevant information on various career options.
- Counseled clients one-on-one regarding current situation, desires, aptitudes, education, and employment history.
- Liaised between clients and vendors maintaining effective lines of communication.
Administrative Assistant to the Superintendent
The Diocese of Beaumont
08.2023 - 05.2024
- Supported grant and scholarship application efforts through research, document preparation, and submission tracking.
- Assisted in maintaining academic transcripts, of 5+ schools.
- Served as a liaison between the Superintendent''s office and other district departments, facilitating effective communication and collaboration.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and optimizing calendar management resulting in minimizing conflict scheduling.
- Strengthened community partnerships by representing the Superintendent at various events when required.
- Streamlined and created the district newsletter and school calendar readily accessible to the community
- Regularly reviewed competitor newsletters to identify gaps in content offerings, seizing opportunities for differentiation.
- Managed logistics for successful events, including venue selection, catering, contract negotiation, and coordinating with vendors for 300+ staff
- Adapted quickly to unforeseen circumstances or changes in the event landscape, implementing contingency plans as needed.
- Developed strong relationships with clients, fostering trust and rapport for ongoing business opportunities.
- Efficiently managed personnel files with discretion, maintaining confidentiality of sensitive records, while keeping records up-to-date and organized.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Recruited and supported talent acquisition efforts by attending job fairs, screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Processed documentation for employee actions such as new hires, grievance resolutions, and terminations.
- Created job descriptions for newly created positions.
- Assisted with updating employee handbooks and manuals.
- Assisted in employee salary negotiations enhancing overall compensation offerings.
- Created the departmental budget for the new fiscal year based on upcoming events and conferences.
- Managed a portfolio of diverse grants, while ensuring a timely submission of required reporting and adhering to reporting deadlines.
- Improved budget accuracy by implementing new financial tracking systems and processes.
- Monitored company credit card transactions and prepared expense reports.
- Prepared correspondence, memorandums, and other documents.
Qualification Certification Manager Administration
United States Naval Service
11.2018 - 05.2022
- Created and maintained 150+ personnel records.
- Onboarded 20+ hires through orientation and comprehensive training.
- Updated certification requirements in response to changing industry demands, ensuring relevance and applicability in the job market.
- Conducted regular audits of certification records, maintaining 100% accuracy and compliance with company standards.
- Increased overall certification pass rates by providing clear exam guidelines and offering effective study materials for candidates.
- Coordinated and scheduled all training events on the Microsoft calendar for important deadlines.
- Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.
- Improved customer satisfaction with timely response to inquiries, addressing concerns, and finding effective solutions.
- Increased team productivity by implementing efficient workflows and setting clear expectations for staff members.
- Mentored junior staff members in their career development, sharing knowledge from years of experience in the field.
- Conducted performance evaluations for staff members, identifying areas of improvement and guiding professional development plans.
Aviation Ordnanceman
United States Navy
09.2013 - 11.2018
- Worked closely with crew members in intense, quickly changing, and dangerous environments.
- Maintained high readiness levels by participating in regular training exercises simulating real-world combat scenarios involving aviation ordnance usage.
- Received, inspected, packaged, stored, handled, and processed weapon shipments.
- Expedited mission preparation by assisting in the timely requisition, receipt, and issue of aviation ordnance materials.
- Maintained operations for aviation ordnance shops, armories, and storage facilities.
- Increased accuracy in munitions tracking by maintaining detailed records of all ordnance received, stored, issued, and expended.
- Reduced downtime by performing preventative maintenance on assigned weapons systems, ensuring optimal performance during missions.
- Collaborated with other Aviation Ordnancemen to efficiently load and unload munitions from transport vehicles using specialized equipment.
- Supervised explosives loading operations, adhering to safety protocols and procedures.
- Followed standard checklists to perform complete and thorough evaluations.
- Managed inventory and receiving operations to maintain optimal stock levels and meet expected demands.
- Delegated tasks efficiently, maximizing the use of resources while maintaining high-quality output from the team members.
- Collaborated with other departments to improve interdepartmental communication, enhancing overall organizational effectiveness.
- Evaluated staff performance and provided coaching to address inefficiencies.
Education
Bachelor of Arts - Business Administration And Management
Saint Leo University
Key West01-2022
Skills
- Strong organization
- Document preparation
- Travel arrangements
- Expense reporting
- Presentation development
- Report analysis
- Calendar management
- Interpersonal relations
- C - level matters
Languages
English
Full Professional
Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridTimeline
Administrative Assistant to the Director
Hampton Roads Workforce Council
11.2024 - Current
Administrative Assistant to the Superintendent
The Diocese of Beaumont
08.2023 - 05.2024
Qualification Certification Manager Administration
United States Naval Service
11.2018 - 05.2022
Aviation Ordnanceman
United States Navy
09.2013 - 11.2018
Bachelor of Arts - Business Administration And Management
Saint Leo University
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