Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 20+ years of performance. Skilled at correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Hi, I’m
Tasha Green
Administrative Specialist
Work History
Arlington County Government, Parks & Natural Resources Division
Administrative Specialist/Timekeeper
Job overview
- General administrative support to the Parks & Natural Resources Division
- Onboarding and Offboarding to include reviewing new hire packages for accuracy
- Review submitted PPA’s for accuracy
- Complete and send for signatures to submit with hiring packages
- Maintain/Enter Time and submit to payroll for processing through the PRISM system (Oracle)
- Responsible for verifying driver eligibility including maintaining driving records for CDL & Non-CDL of pre-employment and DOT driver’s schedule pre-employment & DOT physicals
- Maintain records for all DOT employees
- Fleet Liaison for fuel cards for county vehicles within my division
- Maintain inventory and ordering of all office and operating supplies
- Tracks office supply expenditures, ensuring all expenses are kept within the fiscal year’s budget
- Track accurate monthly/bi-weekly and daily leave balances and training requirements
- Create reports for management and staff
- Responsible for assigning security badges & pins with the appropriate security level, including maintaining and periodically performing an audit of the ADT Security Suite database
- Support during storm emergencies, assist with providing emergency shelter for staff, distribute meal vouchers, and point of contact for emergency calls
- Type/maintain and distribute all correspondence within P&NR including meeting notes and memos
- Create reports for the bureau chief and management-level team members
- Telephone/Tech Coordinator: point of contact for all department employees within PN&R for password/log-in and general telephone & computer technical difficulties/technical training
- Proficient in all Microsoft Office Suite applications
- Process all employee training requests, inputting work orders into the Cartegraph work order system
- Track and maintain daily citizen concerns spreadsheet, monthly purchase card log, and performance appraisals for staff
- Maintain conference room scheduling, including audio conferencing, and projector use for P&NR conference rooms both internally and for other county departments
- Maintain onsite staff personnel records
- Proficient in all Microsoft applications
- Parking Coordinator: Maintain parking database for internal, external, and visitor parking updates annually
- Maintain the template in the database
- PNR Safety Committee Chair: Provide leadership and direction to the safety committee
- Prepare written recommendations for PNR management
- Provide periodic status reports to the management of the safety committee project.
Arlington County Government, Equipment Bureau Division
Administrative Assistant/Timekeeper
Job overview
- General administrative support to upper management including equipment bureau staff (61 employees)
- Maintained inventory and the ordering of all office supplies and office machinery
- Tracks office supply expenditures, ensuring all expenses are kept within the fiscal year’s budget
- Oversee travel records and training for all Equipment Bureau staff
- Provide accurate monthly/bi-weekly and daily reports such as leave balance, overtime, training, and travel reports within negotiated deadlines
- Type/maintain and distribute all correspondence within the equipment bureau including meeting notes, memos, interview questionnaires, and correspondence for the bureau chief and management-level team members
- Maintained records logs that track the distribution of all fuel fleet cards and pins for all using agencies
- Maintain/Enter Timecards for submission to payroll for processing thru the PRISM system (Oracle)
- Proficient in event coordinating, (preparing agendas, catering, determining location) within an established budget
- Create and maintain Microsoft Excel spreadsheets that reflect accurate budget, training, and expense record reports.
Summary
Skills
- Payroll and benefits administration
- Video conference preparation
- Office record management
- Calendar maintenance and docketing
- Travel arrangement scheduling
- Meeting planning
- Travel Coordination
- Scheduling
- Travel Arrangements
- Scheduling appointments
- Calendar Management
- Expense Reporting
Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridImportant To Me
Career advancementWork-life balanceCompany CultureHealthcare benefits401k matchAccomplishments
Accomplishments
- Achieved [HR certification] by completing HR Cohort with accuracy and efficiency.
Timeline
Administrative Specialist/Timekeeper
Arlington County Government, Parks & Natural Resources Division
Administrative Assistant/Timekeeper
Arlington County Government, Equipment Bureau Division
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