Tashanna Williams
Burbank,CA
Overview
15
15
years of professional experience
Work History
Administrative Specialist - Surgery
UCLA Health
08.2023 - Current
- Administrative Assistant to Chief of Thoracic Surgery, Interim Assistant to Chief of Vascular Surgery, and Assistant to Thoracic Surgeon
- Oversee scheduling, work assignments, and training of (1) work-study student
- Manage calendar of Physicians thru scheduling meetings, pro-actively resolving conflicts, and prioritization of time
- Coordinate logistics of Division meetings, including reserving of space, invitations, and catering
- Process and prepare expenses for reimbursement, follow up thru completion
- Manage electronic file system for Physicians via Box
- Update documents as requested such as, Physician CV's, letters of recommendations, and general correspondence
- Transcribe meetings minutes
- Book travel arrangements, including flight and hotel accomodations
- Miscellaneous project and task management, as assigned
Executive Assistant to COO & CFO
CGI+ Real Estate Development
09.2022 - 06.2023
- Conduct monthly site visits of communities with COO to inspect overall operations and appearances of sites
- Work with Community Managers on implementation of Resident Event Experiences and Facilitation
- Follow up with Community Managers on open items to ensure completion to Company standards
- Coordinate logistics for International and Domestic Travel - including ground, air and lodging arrangements
- Manage daily calendars with a focus on streamlining and utilization of Executives time in the most effective manner
- Process expense reports and mileage reports
- Respond to email correspondences received
Office Manager
Tertius Lupi
02.2019 - 07.2022
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
Executive Assistant to CEO
Decron Properties
08.2017 - 02.2019
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Purchasing Assistant
Adept Fasteners
07.2014 - 10.2017
- Administrative support to VP of Purchasing
- Established and managed supplier and vendor relationships.
- Evaluated procurement activities and recommended needed improvements.
- Oversaw purchase order shipments by managing deadlines and cancellation dates.
Community Manager
Greystar Property Management
06.2013 - 06.2014
- Successfully managed the operations of Class A Lease up Community consisting of 170 apartment homes.
- Set leasing goals, and managed team to expectations
- Provided ongoing training to team in Sales, Customer Service, and Fair Housing practices.
- Streamlined operations by communicating efficiently with residents and employees, keeping meticulous records, budget management and internal collaboration.
- Managed community within established budget.
Community Manager
AIMCO
05.2009 - 05.2013
- Successfully managed the operations of a 274 unit Class A community in prime Los Angeles location
- Resolved resident related issues and or violations
- Implemented resident event experiences to increase resident satisfaction and retention
- Lead a team of 7 staff; providing ongoing mentorship and guidance
Timeline
Administrative Specialist - Surgery
UCLA Health
08.2023 - Current
Executive Assistant to COO & CFO
CGI+ Real Estate Development
09.2022 - 06.2023
Office Manager
Tertius Lupi
02.2019 - 07.2022
Executive Assistant to CEO
Decron Properties
08.2017 - 02.2019
Purchasing Assistant
Adept Fasteners
07.2014 - 10.2017
Community Manager
Greystar Property Management
06.2013 - 06.2014
Community Manager
AIMCO
05.2009 - 05.2013
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