Tatiana Trujillo
Norco,CA
Summary
Purchasing Agent with 10+ year background in procurement, customer service, multitasking with time management abilities, evaluating material quality and securing services of suppliers and manufacturers. Energetic and hardworking individual with high attention to detail.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Purchasing Specialist
Bishop Inc.
08.2023 - 08.2024
- Strengthened supplier connections via clear communication.
- Increased operational effectiveness through the implementation and training of staff on Procore.
- Managed purchase orders from initiation to closure, ensuring accuracy and adherence to established policies and procedures
- Coordinated equipment rentals.
- Partnered with sales personnel, project supervisors, and field foremen.
- Supported Accounts Payable by handling invoices and resolving discrepancies.
- Maintained accurate records of all purchasing activities, ensuring compliance with company policies and industry regulations.
- Resolved discrepancies between invoices and purchase orders in a timely manner, maintaining strong financial controls within the department.
- Maintained complete documentation and records of all purchasing activities.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained documentation for all purchases.
- Searched for hard-to-find items and found high-quality, reliable vendors.
Purchasing Agent
Letner Roofing
09.2013 - 08.2023
- Reviewed and confirmed material quantities not to exceed Master P.O./ job budget.
- Prepared purchase orders and sent to distributors and suppliers after reviewed company inventory on hand.
- Reviewed and confirmed order confirmation details for accuracy.
- Contacted vendors to determine order status, back order lead times, discrepancies with costs and/or shipments in a timely manner.
- Worked closely with P.M., engineer, and superintendent by providing information regarding product availability, shipping information and status updates.
- Assisted the Dispatch Dept. by dispatching for pick-up and deliveries when needed.
- Scheduled and terminated rental equipment
- Researched potential products, vendors and services to compare price, availability, and quality.
- Researched inventory-related discrepancies and made appropriate adjustments in inventory excel report.
- Received incoming goods, checked paperwork and reviewed merchandise for accuracy against documentation. Matched bills of lading and reconciled quantities to verify items shipped. Contacted Supplier for signed P.O.D when needed to confirm invoices.
- Worked closely with Accounts Payable to resolve invoice/PO discrepancies.
- Updated prices and added material in TrackPoint to facilitate both purchasing and bidding process.
- Considered optimum order quantities and stocking levels when ordering inventory. Analyzed data to maintain sufficient inventory and meeting job related demands.
- Reviewed customer needs and developed appropriate procurement requirements.
- Assisted a team of 10 superintendents.
- Resolve day to day issues quickly and efficiently.
- Ability to navigate vendor negotiations and relationships while meeting material schedules for jobs.
- Displayed professionalism while setting high standards.
- Proficient in Microsoft, Excel, Outlook, and Powerpoint, Pivot, and track point software
Purchasing Assistant
BEST Contracting Services
08.2010 - 09.2013
- Generate purchase orders based on materials requested.
- Order and maintain inventory material.
- Follow up on orders shipments and delivery dates.
- Monitor job budget
- Coordinated with suppliers to resolve performance related issues.
- Kept inventory within ideal minimum and maximum levels with skilled management.
- Prepared agreements by organizing paperwork and establishing supplier requirements such as delivery schedules.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained accurate records of purchases, pricing, and documentation for audit purposes.
- Established and managed supplier and vendor relationships.
- Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
- Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
- Improved supplier relationships through regular communication and transparent dealings.
- Managed inventory levels effectively to prevent stockouts and minimize holding costs.
- Maintained complete documentation and records of all purchasing activities.
- Resolved discrepancies between purchase orders and invoices promptly, maintaining a high level of accuracy in financial records.
- Coordinated with cross-functional teams to ensure timely delivery of materials for production needs.
- Oversaw purchase order shipments by managing deadlines and cancellation dates.
- Processed purchase orders and invoices in accordance with company procedures.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Maintained documentation for all purchases.
- Conducted research, identifying potential vendors and better pricing options.
- Analyzed and reported on inventory levels to determine purchasing requirements.
Education
Bachelor of Science - Criminal Justice
California State University - Long Beach
Long Beach, CA05.2009
Skills
- Scheduling
- Procurement
- Vendor Relationships
- Bi-Lingual (Spanish)
- Communication
- Vendor relationship management
- Order tracking
- Budget planning
- Purchase order processing
- Materials planning
- Attention to detail
- Time management
- Team collaboration
- Task prioritization
- Self motivation
- Professionalism
Certification
- Procore Certified: Project Manager (Core Tools)
- Procore Certified: Project Manager (Project Management)
- Procore Certified: Project Manager (Financial Management)
Timeline
Purchasing Specialist
Bishop Inc.
08.2023 - 08.2024
Purchasing Agent
Letner Roofing
09.2013 - 08.2023
Purchasing Assistant
BEST Contracting Services
08.2010 - 09.2013
Bachelor of Science - Criminal Justice
California State University - Long Beach
- Procore Certified: Project Manager (Core Tools)
- Procore Certified: Project Manager (Project Management)
- Procore Certified: Project Manager (Financial Management)
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