Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic
Tatiana Valles Acosta

Tatiana Valles Acosta

Pembroke Pines,FL

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with 10 + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Proactive Executive Assistant with demonstrated experience providing high-level administrative support to companies. Demonstrates superior communication and problem-solving abilities. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate job seeker with strong organizational skills. Ready to help team achieve company goals.

Overview

15
15
years of professional experience

Work History

Executive Assistant to the Managing Director

Amicorp Services Ltd
11.2022 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Answered high volume of phone calls and email inquiries.
  • Used advanced software to prepare documents, reports, and presentations.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Created and managed office systems to efficiently deal with documentation.
  • Updated and maintained confidential databases and records.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Screened personal and business calls and directed to appropriate party.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Handled incoming and outgoing mail, email and faxes.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Coordinated events and worked on ad hoc projects.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Executive and Personal Assistant To President

Bancredito Financial Services
01.2009 - 08.2022
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Used advanced software to prepare documents, reports, and presentations.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Developed and maintained automated alert systems for important deadlines.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Facilitated training and onboarding for incoming office staff.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated and maintained confidential databases and records.
  • Handled incoming and outgoing mail, email and faxes.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Filed paperwork and organized computer-based information.
  • Coordinated events and worked on ad hoc projects.
  • Created and managed office systems to efficiently deal with documentation.
  • Took notes and dictation at meetings.
  • Screened personal and business calls and directed to appropriate party.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Wrote reports, executive summaries and newsletters.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

Education

High School Diploma -

Colegio Antonio Rosmini
Maracaibo-Venezuela

Associate of Arts - Information Technology

Instituto De Tecnologia Antonio Jose De Sucre
Caracas-Venezuela

Skills

  • Client Satisfaction Management, Office Supplies and Inventory
  • Special Event Projects
  • Strong Problem Solver
  • PowerPoint Presentations
  • Excel Spreadsheets
  • Spreadsheet Tracking
  • Workflow Processes
  • Executive Support
  • Performance Improvement
  • Administrative Support Specialist
  • Logistics and Schedule Management
  • Office Procedures
  • Petty Cash Management
  • Administrative Procedures
  • Delegation Skills
  • Office Administration, filing
  • Interpersonal Communications
  • Travel Accommodations
  • Executive Presentation Development
  • Arrange Business Meetings
  • Problem Resolution
  • Schedule Management
  • Office Support
  • Call Screening
  • Meeting Agendas and Minutes
  • Information Confidentiality
  • Sensitive Documents Management
  • Executive Management Support
  • Data Input
  • Self Starter

Languages

Spanish
Native or Bilingual
English
Full Professional
Italian
Professional Working

Timeline

Executive Assistant to the Managing Director

Amicorp Services Ltd
11.2022 - Current

Executive and Personal Assistant To President

Bancredito Financial Services
01.2009 - 08.2022

High School Diploma -

Colegio Antonio Rosmini

Associate of Arts - Information Technology

Instituto De Tecnologia Antonio Jose De Sucre
Tatiana Valles Acosta