Taulanta Rexha

Office and Project Management – District Heating Company (Smart Device Implementation for Energy Efficiency)

• Office Personnel Management Supervised office staff and ensured efficient daily operations, fostering a productive work environment.
• Monthly Activity Reporting: Provided accurate and timely reports of activities using designated reporting software and tools, meeting all required deadlines, and ensuring transparency in project progress.
• Team Engagement and Event Planning. Actively participated in the planning and execution of monthly team mixers, bonding activities, and company events to promote team morale and collaboration.
• Maintenance Scheduling Developed and implemented preventative and corrective maintenance schedules to optimize equipment performance and maximize up-time.
• Financial and Administrative Oversight Reviewed and verified the accuracy of Interim Payment Certificates, Administrative Orders, and Addendums to ensure compliance with project terms.
• Employee Timesheet Review Monitored and reviewed employees’ timesheets for accuracy and ensured proper record-keeping.
• Permit Documentation Management Managed the collection and control of documents required for obtaining Usage Permits from authorities, ensuring compliance with regulations during the transition to smart devices for enhanced energy efficiency.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Enhanced team performance by conducting regular progress meetings and providing constructive feedback to team members.

Office Manager and Document Controller – Wind Farm Project

• Office Personnel Management Supervised office staff, ensuring smooth daily operations and efficient management of tasks to support the project’s success.
• Monthly Activity Reporting Prepared and delivered accurate and timely monthly reports using specialized activity reporting software, ensuring that project updates were communicated effectively to stakeholders.
• Team Engagement and Event Coordination Played a key role in organizing and executing monthly team mixers, bonding activities, and company events to promote a positive team culture and collaboration.
• Maintenance Scheduling and Optimization Developed and implemented preventative and corrective maintenance schedules to maximize equipment performance and reduce downtime.
• Financial and Administrative Accuracy Verified the accuracy of Interim Payment Certificates, Administrative Orders, and Addendums to ensure proper documentation and compliance with contractual terms.
• Employee Timesheet Management Reviewed employee timesheets for accuracy and ensured timely submission for payroll processing.
• Permit Documentation and Compliance Managed the collection, control, and submission of necessary documents for obtaining Usage Permits from authorities, ensuring compliance with regulations throughout the project.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.

Office Manager and Document Controller – District Heating Rehabilitation and Biomass Co-generation Projects

• Supervision and Technical Assistance Provided oversight and technical support for the rehabilitation of the District Heating network in Pristina and the construction of a Biomass Heating Plant with co-generation technology in Gjakova.
• Office Personnel Management Managed office staff to ensure efficient daily operations, contributing to the smooth execution of the project and support for the technical teams.
• Monthly Reporting Delivered accurate and timely reports using activity reporting software, ensuring all project activities and updates were communicated effectively to stakeholders.
• Team Engagement and Event Coordination Actively participated in the planning and execution of team mixers, bonding activities, and company events, promoting a positive team atmosphere and collaboration.
• Financial Documentation Accuracy Verified and checked the accuracy of Interim Payment Certificates, Administrative Orders, and Addendums to ensure alignment with project financial and contractual obligations.
• Employee Timesheet Management Reviewed employee timesheets for accuracy and ensured their timely submission, supporting smooth payroll and record-keeping processes.
• Vendor and Contract Management Managed relationships and contracts with vendors, service providers, and landlords, ensuring timely invoicing and payment processing to avoid any service disruptions.
• Maintenance Scheduling Developed and implemented preventative and corrective maintenance schedules to ensure equipment reliability and maximize uptime throughout the project.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.

• Property Transactions Facilitated property transactions, including renting, buying, and selling properties on behalf of clients.
  
• Client Relations Conducted thorough research on property listings, interviewed prospective clients, and guided them through property site visits.
  
• Contract Management Negotiated terms of sale, discussed conditions with clients, and drafted real estate contracts to ensure smooth and legally compliant transactions.
  
• Buyer Representation Acted as an agent for clients, representing their interests in purchasing properties and ensuring they received the best value and terms.
  

Preconstruction Assistance and Junior Quantity Estimation – US-based Company, New York (Using PlanSwift Software)

• Preconstruction Support Assisted in all preconstruction phases, including performing detailed quantity take-offs for residential and commercial projects, conducting constructability reviews, and preparing comprehensive bid packages.
• Cost Analysis and Estimation Computed project costs by analyzing labor and material requirements using architectural and construction software, specifically PlanSwift.
• Project Estimation Provided conceptual, and final estimates for a variety of projects, ensuring accuracy and alignment with project specifications.
• Specialized Take-offs Conducted detailed take-offs for Architectural (Carpentry & Finishes), Electrical, and Millwork trades, supporting the successful planning and budgeting of construction projects.
• Evaluated subcontractor proposals to ensure compliance with project specifications, maintaining high standards of quality within budget constraints.
• Collaborated with project managers to successfully transition awarded projects from estimation to execution phase.

Procurement Specialist for a U.S. Company, New York, using Procore software:

Procurement Specialist

• Vendor Price Analysis Utilized Procore software to compare prices from various suppliers to make informed purchasing decisions, ensuring cost-efficiency for the company.
• Contract Negotiation Negotiated with vendors and construction teams on pricing, shipping methods, and delivery timelines to secure favorable terms and timely deliveries for project materials.
• Invoice and Payment Management Reviewed and verified invoices for accuracy before authorizing payments, coordinating closely with the accounts payable department to ensure smooth financial operations.
• Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
• Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes.
• Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
• Established relationships with vendors and suppliers to streamline procurement operations.