Summary
Overview
Work History
Education
Skills
Awards
Hobbies and Interests
Professional References
Timeline
Generic
Tawnni Simon

Tawnni Simon

Portland

Summary

Administrator with 9 years of experience as an advisor to executives, managers and supervisors in various industries (U.S.). Department of Energy, Mortgage, Education, Graphic Design), providing exemplary Office Management Support and customer service, including executive assistance. I have a well-developed ability to manage simultaneous functions, deadlines and projects concurrently. I am self-motivated, love to problem solve and I have a strong work ethic while executing my work efficiently. I am tactful, innovative, and analytical. I am organized and have a meticulous attention to detail. I am a team-player, love to be challenged, am a quick learner and am poised under pressure.

Overview

12
12
years of professional experience

Work History

Management Associate I

Bonneville Power Administration
07.2024 - 02.2025
  • Exclusively managed email inbox and calendar for the Director of Operational Technology
  • Managed 7 contracted Administrative Assistants
  • Handled expense reporting and government travel arrangements (Concur), and professional communication on the Director's behalf
  • Arranged complex, multi-faced executive-level meetings
  • Executive Admin for 358 combined Contractor and Federal Employees
  • Analyzed reports and created tracking documentation (trainings, audits, etc.), NERC CIP documentation, and documentation for the OT Leadership Team (T2 and T3 Management) and OT Admins (including Admin and Leadership Norms & Expectations, bulk item order spreadsheets, Onboarding Plans and ePerformance Plans)
  • Coordinated accounting with OT Budget Analysts (supply orders, approval and reimbursement paperwork, Purchase Card reconciliation)
  • Scheduled Risk and Change Management meetings
  • Organized and hosted OT-level Town Halls and recognition events between Ross Complex and Munro Control Center duty stations, including the coordination and purchase of awards, as well as, scheduled and coordinated OT Leadership Team and OT Management recognition events and meetings
  • Maintained OT upper management Org Chart and handled time auditing for the Director and her direct reports by reviewing and reconciling time reporting discrepancies in HRmis
  • Tracked quarterly and year-end requirements (including but not limited to, memos, required trainings, Supervisory Action Plans, Contribution Award action items, Telework Agreements and Performance Plan actions)
  • Facilitated monthly meetings with Admin Team and bi-weekly 1:1's with individual Admins
  • Organized and maintained the OT SharePoint site and 6 simultaneous OneNote notebooks for other Bonneville Executive Associates, OT Leadership and OT Admins
  • Pre-scheduled several fiscal year meeting series for the OT Director and Managers
  • Analyzed, created and spread awareness of need-to-know information derived from email, web, procedures and records
  • Effectively managed and coordinated the effort of our TT (Transmission Technology) to J (OT/IT) merger reorganization effective 10/20/2024

Administrative Services Assistant III

Bonneville Power Administration
11.2022 - 07.2024
  • Company Overview: Contractor for Bonneville Power Administration (via First Tek Inc.)
  • Exclusively managed calendars and agendas for multiple Supervisors (including but not limited to Departments like Preschedule/Transfer Schedule, Contract Administration and Settlements), Managers and VP of Bulk Marketing
  • Generated meeting materials, including notes and PowerPoint presentations
  • Reviewed and conducted follow ups for timesheet submittals and required trainings for team members and Managers
  • Analyzed and created Excel spreadsheets for record management and tracking, including Evacuation plans and rosters, contact reports, trainings and Telework Agreements
  • Created email drafts for PT Admins to reference and utilize
  • Located, evaluated and distributed need to know information to all advisee individuals
  • Created and maintained several reference word docs and reports for PT including job detail notes, PT Maps, travel documentation and Safety slide decks
  • Maintained the Admin Support Sharepoint and PT Org Chart
  • Assisted in budgeting (supply orders, approvals paperwork and reimbursement claims), travel and ePerformance duties
  • Handled coordination of the PT Ambassador Program
  • Acted as PT's Lead Management Associate for 6+ months
  • Contractor for Bonneville Power Administration (via First Tek Inc.)

Transaction Coordinator

Guild Mortgage Co.
12.2021 - 08.2022
  • Managed assigned Mortgage Loan Originator's databases, including Guild-specific software and Salesforce
  • Managed Lead to Contract and Contract to Close duties
  • Provided administrative and marketing support for Direct Supervisor and answered partner and customer inquiries
  • Analyzed income and asset documentation and reported findings to Supervisors
  • Ordered and reviewed Title and Escrow, appraisals, tax transcripts, credit reports and supplements, insurance, verifications, etc
  • Prepared and sent out materials to referral partners, prospective clients and customers
  • Verified contract to close obligations followed mortgage procedures and contractual schedules

Administrative Assistant II & Processing Assistant

Guild Mortgage Co.
08.2019 - 12.2021
  • Handled all clerical public-facing functions such as copying, filing, organizing, material and supply maintenance, mailing/distribution and providing excellent customer and partner correspondence via multiline phone, email and fax
  • Prepared monthly reports via Concur and partnered with IT and Pacific Office Automation in troubleshooting technological complications and hardware requests
  • Coordinated and scheduled Branch-level events and meetings
  • Simultaneously, assisted the office and company's inter-state staff by opening loan files for Processing Supervisors and by managing key projects including ordering and reviewing appraisals, Title and Escrow, tax transcripts, insurance and verifications of mortgages, rental agreements and employment

Preschool Teacher

Hummingbird Preschool
08.2018 - 08.2019
  • Lead children in classroom activities and promoted cognitive, social emotional and motor skill growth and development
  • Tasks included organizing the school, generating and teaching projects that guided constructive communication for conflict resolution among the children and maintaining positive and informative relations with fellow staff and guardians

Assistant Manager & Barista

Most Wanted Espresso
11.2016 - 08.2018
  • Assisted the Manager with daily tasks that included product maintenance and management, POS System operations and supervising employees
  • Marketed and developed new products
  • Organized and scheduled events, including social media promotions
  • Handled emails, social media accounts and invoicing

Administrative Assistant

Young Rembrandts
08.2017 - 08.2018
  • Duties included phone and email correspondence with customers, partnering School Districts and staff
  • Screened phone interviews with potential candidates
  • Maintained and organized records in One Drive, Google Drive and in Office
  • Streamlined Office filing systems online through our enrollment databases and invoicing customers
  • Other clerical tasks included the creation of flyers, data entry and form distribution
  • Duties outside the Office included traveling between Roseburg and Albany to evaluate staff on performance and classroom management skills and providing corrective action plans

Elementary School Art Instructor

Young Rembrandts
06.2016 - 08.2018
  • Taught provided Curriculum to youth using the Principles and Elements of Art
  • Introduced history of modern art, in addition to simplistic drawing techniques that lead to more advanced forms
  • Managed classroom activity and productivity

Office Assistant & Graphic Design Assistant

PI Graphics
06.2013 - 11.2016
  • Handled new client email and phone inquiries and mailing materials
  • Handled organizing, invoicing, filing and appointment scheduling
  • Other duties included operating the POS System and designing print materials - including adverts, signage, brochures and logos

Education

Bachelor Of Arts - Art History

University of Oregon
Eugene, OR
06.2016

Skills

  • Strong interpersonal & communication skills
  • Ability to work collaboratively and independently
  • Extremely self-motivated
  • WPM: 70
  • MS Office Suite
  • Concur (Expense Reporting & Travel Arrangements)
  • DocuSign
  • HRMIS and PeopleSoft
  • EPerformance
  • Momentum Procurement Group
  • SharePoint
  • Salesforce
  • Sunflower Asset Management
  • Corel Draw
  • Company-specific Software

Awards

  • Power Services Outstanding Contractor, Bonneville Power Administration, 08/24
  • Power Services Outstanding Contractor, Bonneville Power Administration, 08/23

Hobbies and Interests

  • Drawing
  • Crafting with my daughter
  • Cooking
  • Baking
  • Hosting game nights with friends and family

Professional References

  • Trish Coates, JI Administrative Assistant III, Bonneville Power Administration (Contractor), (360) 949-5949
  • Scott Newlon, PTK Manager, Bonneville Power Administration, (503) 307-0371
  • Shana Riley, PTKS Supervisor, Bonneville Power Administration, (503) 756-2850

Timeline

Management Associate I

Bonneville Power Administration
07.2024 - 02.2025

Administrative Services Assistant III

Bonneville Power Administration
11.2022 - 07.2024

Transaction Coordinator

Guild Mortgage Co.
12.2021 - 08.2022

Administrative Assistant II & Processing Assistant

Guild Mortgage Co.
08.2019 - 12.2021

Preschool Teacher

Hummingbird Preschool
08.2018 - 08.2019

Administrative Assistant

Young Rembrandts
08.2017 - 08.2018

Assistant Manager & Barista

Most Wanted Espresso
11.2016 - 08.2018

Elementary School Art Instructor

Young Rembrandts
06.2016 - 08.2018

Office Assistant & Graphic Design Assistant

PI Graphics
06.2013 - 11.2016

Bachelor Of Arts - Art History

University of Oregon
Tawnni Simon