Taylor Hodges
Atlanta,GA
Summary
Driven and resourceful administrative professional with 6+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Seeking a role providing direct administrative support to an SVP and program support.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Empire Communities
01.2022 - 09.2023
- Provided support to Co-managing Director of company, managing complex calendar, scheduling meetings, travel, video conferences, training, group events, and conference rooms to optimizing time management and productivity while anticipating scheduling conflicts.
- Composes, edits, and/or proofreads all correspondence, reports, forms, and other documentation as required, ensuring documents are professional in appearance, and any errors in spelling, composition, grammar, or formatting are detected and corrected prior to distribution.
- Board meeting logistics and coordination liaison with entire divisions office staff for meeting support (hotels, meals, timing, logistics, IT needs)
- Reduced board meeting minutes submission time from 2 weeks to 5 days.
- Act as mentor and supervisor to junior executive assistants, effectively delegating tasks, and monitoring workload to ensure smooth operations and task completion.
- Advanced in Microsoft Office Suite and proficiency with technical tools (e.g., Base Camp, Mondays, Slack, Expensify, Trello, TravelPerk).
- Handled confidential and sensitive information with discretion and tact.
Senior Executive Assistant
Ideal Body Institute
01.2020 - 01.2022
- Provided comprehensive support to CEO, CIO, and SVP, managing their calendars, screening calls and emails, and initiating timely responses to direct messages
- Orchestrated successful quarterly All Staff and Senior Leadership Meetings, overseeing logistics, agenda/materials preparation, onsite support, and event management, resulting in seamless and productive gatherings
- Demonstrated exceptional attention to detail and organizational skills, efficiently preparing meeting materials, including creating presentations and printing, binding, and collating materials
- Played key role in managing contracts, monthly budget tracking, and interfacing with accounting, ensuring accurate financial management and reporting for department
- Collaborated with senior management to initiate and support new projects, providing valuable insights and assistance in various processes, contributing to successful project outcomes.
Human Resources Assistant
Ideal Body Institute
08.2019 - 01.2020
- Performed timely project coordination within budget constraints
- Worked closely with hiring managers, recruiters, and candidates
- Screened applicant resumes and coordinated both phone and in-person interviews
- Leader of recruitment team resulting in 15% retainment within year
- Administered compensation, benefits, and performance management systems
- Reviewed existing policies and procedures to make recommendations for enhancing work productivity.
- Developed and implemented policies and procedures to use for recruitment, employee relations and benefits administration
Executive Assistant of Personal Affairs to CEO
Ideal Body Institute
01.2018 - 01.2022
- Managed household calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinate onsite activities and provide day-to-day direction to outside contractors, landscapers, gardeners, vendors, and other service and goods providers including scheduling appointments for service and negotiated with vendors, contractors, and tenants
- Schedule seasonal routines and procedures for household interior and exterior needs: landscaping, window washing, power washing, etc.
- Property Management: Maintenance requests, rent rolls, tenant screenings, and acquisition purchases both domestic and international
- Supervise children’s calendars, and coordinate sitters, extracurriculars, and travel logistics
- Yacht management: Maintenance, contracts for rentals, hiring, and oversight of monthly expenses.
- Assist with organization of areas of Estate, including stocking miscellaneous household items
- Maintain files in organized manner with appropriate safeguarding of confidential information
- Optimize technical tools to optimize daily efficiency (e.g., Base Camp, Cozi Family Calendar, Google Calender, Expensify and TravelPerk).
Education
Psychology -
Georgia State University
Atlanta, GA05.2017
Skills
- Calendar management and scheduling
- Travel coordination and logistics
- Event planning and execution
- Meeting Minutes, and action item follow ups
- Excellent organizational and time management
- Strong attention to detail
- Effective communication and interpersonal skills
- Confidentiality and discretion in handling sensitive information
- Proficient in Microsoft Office Suite, including advanced skills in PowerPoint and Excel
- Budget tracking and contract management
- Problem-solving and decision-making abilities
Timeline
Executive Assistant
Empire Communities
01.2022 - 09.2023
Senior Executive Assistant
Ideal Body Institute
01.2020 - 01.2022
Human Resources Assistant
Ideal Body Institute
08.2019 - 01.2020
Executive Assistant of Personal Affairs to CEO
Ideal Body Institute
01.2018 - 01.2022
Psychology -
Georgia State University
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