Summary
Overview
Work History
Skills
LinkedIn
Timeline
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Taylor Okruch

Frisco,TX

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional executive support in fast-paced constantly changing environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

15
15
years of professional experience

Work History

Administrative Assistant III

Capital One
04.2021 - 06.2024
  • Managed multiple heavy calendars for MVP, VP and two Senior Directors
  • Streamlined calendar meeting processes to make leaders more efficient and save time
  • Arranged travel and prepared expense reports while adhering to budget policies
  • Recruited and built a "Fun Team" composed of multiple employees, increasing team engagement scores by 20%
  • Collaborated and worked with team admin for event planning and backup support
  • Onboarded new admins by training and mentoring
  • Event Planner for Zoom and In-Person quarterly fun day events, all day leadership strategy sessions and end of year holiday parties
  • Developed recognition process for 3 lines of businesses
  • Develop and maintain customer relationships internally and externally
  • Handle sensitive and confidential information with highest level of discretion

Executive Assistant

ThinkPoint Financial
05.2015 - 04.2021
  • Provide "gatekeeper" and "gateway" role, create win-win situations for direct access to the President's time and office
  • Communicate directly, and on behalf of the President
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the President. Determine appropriate course of action, referral, or response
  • Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the President and VP
  • Manage calendars, appointment, composing and preparing correspondence, preparing reports, and creating and maintaining the management meeting minutes
  • Handle telephone calls for the executive team from both internal and external sources
  • Processing of letters/correspondence/vendor management
  • Invoice/Expense Reporting
  • Company wide event planning for 250 employees
  • Partner with Human Resources to accomplish organizational goals
  • Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives
  • Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President
  • Worked with senior management to initiate new projects and assist in various processes

Executive Assistant

Frito Lay
08.2014 - 05.2015
  • Support to VP and 3 Senior Directors
  • Heavy and complex Outlook calendar management
  • Responsible for making detailed domestic and international business travel arrangements
  • Oracle and SAP Invoice Processing
  • Formed and lead admin team engagement group
  • Planning and executing of team meetings, team outings and company events
  • Partner with diversity and inclusion team
  • Handled confidential and sensitive information with discretion and tact
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations
  • Processed travel expenses and reimbursements for executive team and senior management group

Administrative Assistant

Frito Lay
08.2009 - 08.2014
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents
  • Expense reporting for team of 12 district leaders and Zone Sales Leader
  • Travel arrangements in Concur travel system for leaders
  • Coordinator of monthly business review meetings for 12 district managers and 200 + employees
  • Department of Transportation expert to ensure employees were valid to operate commercial trucks
  • Weekly Sales reports and presentations utilizing Sell Max
  • SAP and Oracle Invoice Processing
  • Executed record filing system to improve document organization and management for 200+ employees
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes

Skills

  • Complex Calendar Management
  • Travel Arrangements
  • Teamwork and Collaboration
  • Multitasking and Time Management
  • Problem-Solving
  • Friendly, Positive Attitude
  • Multitasking
  • Time Management
  • Fast Learner
  • Organizational Skills
  • Meeting and Event Planning

LinkedIn

www.linkedin.com/in/taylor-okruch-27aa2b74

Timeline

Administrative Assistant III

Capital One
04.2021 - 06.2024

Executive Assistant

ThinkPoint Financial
05.2015 - 04.2021

Executive Assistant

Frito Lay
08.2014 - 05.2015

Administrative Assistant

Frito Lay
08.2009 - 08.2014

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Taylor Okruch