Taylor Rivera
Anaheim,California
Summary
Dynamic administrative professional with a proven track record at Irvine Unified School District, excelling in budget administration and time management. Enhanced office productivity through effective meeting coordination and streamlined processes. Recognized for strong organization and exceptional customer service, consistently supporting a positive work environment and ensuring confidentiality in all tasks.
Overview
14
14
years of professional experience
Work History
Administrative Assistant to the Principal
Irvine Unified School District
03.2018 - Current
- Streamlined administrative processes by implementing efficient filing and organizational systems.
- Facilitated smooth daily operations in the school office through meticulous attention to detail in record keeping and document preparation.
- Composed, typed and distributed correspondence, reports and notices.
- Improved budget management by tracking expenses, processing invoices, and generating financial reports for the Principal''s review.
- Enhanced office productivity with effective scheduling and coordination of meetings, events, and travel arrangements for the Principal.
- Assisted with hiring processes by coordinating interviews, onboarding new employees, and maintaining accurate personnel records for all staff under the Principal''s supervision.
- Managed sensitive information with discretion while maintaining confidentiality of student records, personnel files, and administrative issues brought to the attention of the Principal.
- Optimized time management for the Principal by prioritizing tasks, delegating responsibilities to other staff members when appropriate.
- Answered phones, took messages and transferred calls.
- Ensured deadlines were met consistently through diligent project tracking using task management software tools approved by the principal.
- Supported a positive work environment by acting as a liaison between the Principal and faculty, addressing concerns and facilitating resolutions.
- Expedited communication flow by managing correspondence, both internal and external, ensuring timely responses from the Principal''s office.
Secretary
Anaheim Union High School District
02.2016 - 03.2018
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
Associate/Supervisor
In N Out Burger
05.2011 - 03.2018
- Organized regular team meetings to discuss updates, challenges, accomplishments, ensuring open lines of communication throughout the group.
- Increased employee retention through active engagement, support, and recognition initiatives.
- Developed strong relationships with clients, leading to increased satisfaction levels and repeat business opportunities.
- Assisted management in strategic planning and decision-making by providing data-driven insights and recommendations.
- Trained new associates for each level (1-7)
- Ran the shift including decision making on when to have prep started and completed based on the speed of business
- Dictated all breaks to maintain exceptional customer service
- Prepared all deposits for armor to come pick up
- Managed over 20 employees on each shift (day and night)
- Daily inventory
- Record keeping of all injuries
- Safety training
Education
High School Diploma -
Loara High School
Anaheim Union High School District06-2009
Skills
- Strong organization
- Document preparation
- Policy enforcement
- Calendar management
- Expense tracking
- Meeting coordination
- Budget administration
- Scheduling expertise
- Customer service
- Problem-solving
- Time management
- Critical thinking
- Computer skills
Timeline
Administrative Assistant to the Principal
Irvine Unified School District
03.2018 - Current
Secretary
Anaheim Union High School District
02.2016 - 03.2018
Associate/Supervisor
In N Out Burger
05.2011 - 03.2018
High School Diploma -
Loara High School
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