Teena Dutt
Ashburn,VA
Summary
To seek a management position where my education and business experience as an analytical and detail-oriented professional with experience directing, coordinating, planning, developing, and supporting business processes to ensure full compliance with local, state, and federal regulations.
Overview
20
20
years of professional experience
Work History
Management Analyst II
Neighborhood & Community Services
11.2021 - Current
- Knowledgeable about CEPS business processes to support USDA CACFP food programs for NCS Community Centers, SACC, HS and Family Day Care (FDC) under VDH
- Supports USDA CACFP and SFSP food program business processes to ensure compliance with federal, state and local regulations
- Experience with relational database concepts, data extraction, crystal reports, and SharePoint
- Recommends procedural and operating improvements for USDA CACFP and SFSP food programs
- Research issues in the existing system such as SEMS and recommend solutions and means of implementation with focus on quality improvement
- Consults with staff and external application vendors on application redesign, requirements, testing and implementation of enhancements
- Experience with testing system enhancements on SEMS system
- Prepares and submits annual USDA CACFP food program contract renewals annually to VDH on CHAAMPS system for state approval before the beginning of the USDA fiscal year
- Prepares and submits annual USDA CACFP food program contract renewals and SFSP contract renewal annually to VDOE on SSWS system for state approval before the beginning of the USDA fiscal year
- Prepare and submit monthly USDA claims to state for all the food programs
- Assists in planning, developing, and implementing the management plan for VDH and VDOE to support USDA CACFP and SFSP food programs
- Prepares budget amendments and claim adjustments and submits to VDH and VDOE for USDA CACFP and SFSP programs
- Tracks CACFP approved budget in terms of administrative cost and food reimbursement for FDC on monthly basis
- Update management indicators report with statistics on CEPS SharePoint on monthly basis
- Reconciles reimbursement amounts received from VDH and VDOE against monthly claim submissions
- Participates in an internal audit of USDA CACFP and SFSP food programs to ensure compliance with USDA food program regulations
- Conducts monitoring visits to Head-Start centers to ensure compliance with USDA food program regulations at the time of internal audits
- Submits all the required documents to County, VDH, and VDOE auditors prior to start of administrative reviews
- Compiles, reviews, reconciles, and arranges required supporting documents to contribute to federal, county and state administrative reviews for USDA CACFP and SFSP food programs
- Collaborates with NCS SACC registration, FCPS liaison, food service vendors, budget and finance team to support USDA CACFP and SFSP food programs
- Consults with finance and budget departments on financial reports and documents to prepare for annual USDA CACFP and SFSP food programs contract renewals with VDH and VDOE
- Serves as liaison between CEPS staff and VDH and VDOE staff to resolve any issues related with monthly claim, password resets, budget amendments, claim adjustments, and annual contract renewals
- Maintains the functioning of the data systems such as USDA claims and tier determination on the SEMS application system and ensures appropriate coordination among FCPS and program staff
- Prioritizes multiple tasks assigned in addition to special projects such as CACFP feasibility assessment of sponsor, annual enrollment of children in FDC USDA food program
- Uses OFC document management systems to save and archive all the documents based on federal, state, and county document retention schedules
- Participates in developing user manual for USDA CACFP and SFSP food programs
- Experience supervising temps and interns hired from available USDA food program funds
- Supervisory experience for over five years at Citibank
- Worked as SEAC Chairperson to lead the Head-Start contract review evaluations to award the contract to food vendor
- Led the project to facilitate the need for SEMS enhancement to collect the USDA food program requirements and provide USDA reports for other NCS food programs.
Management Analyst I
Fairfax County Office for Children
11.2011 - 11.2021
- Prepared budget amendments and claim adjustments and submitted to VDH and VDOE for USDA CACFP and SFSP programs
- Collaborated with Fairfax County Public Schools (FCPS) liaison, NCS finance and budget team, School Age Child Care (SACC) registration, NCS Head-Start (HS) team, food service vendors, VDH and VDOE state liaison to support USDA food program
- Participated in an internal audit of USDA CACFP and SFSP food programs to ensure compliance with USDA food program regulations
- Tracked CACFP approved budget in terms of administrative cost and food reimbursement for FDC on monthly basis
- Updated management indicators report with statistics on CEPS SharePoint on monthly basis
- Reconciled reimbursement amounts received from VDH and VDOE against monthly claim submissions
- Worked with vendor to enhance the current system to run USDA programs smoothly
- Participated in different food program studies and surveys.
Teller/Head Teller
CITIBANK
10.2004 - 10.2011
- Supervised a team of five tellers to facilitate excellent customer service
- Held weekly meetings with tellers for updates on existing and new policies and procedures to provide excellent customer service
- Conducted weekly teller meetings to ensure compliance of staff training and to monitor weekly referral commitments
- Provided technical assistance and coaching to tellers for any performance concerns
- Managed the bank vault cash including ATMs effectively by maintaining a cash log under dual control
- Managed daily staff operations
- Prepared and analyzed sales and teller transaction reports on a weekly basis
- Prepared and audited traveler’s checks and gift cards’ inventory log on quarterly basis
- Identified and resolved computer system related issues
- Responded to customer inquiries and concerns to ensure exceptional customer service delivery
- Prepared and interpreted financial reports to the senior management on a monthly basis
- Maintained weekly log to order and receive cash to meet customer needs and ship out excess cash to ensure compliance with bank regulations.
Administrative Assistant
ABACUS Temp Agency
04.2011 - 07.2011
- Analyzed and reviewed childcare provider home permit information in Office for Children database, and Minute Menu to support USDA CACFP food programs
- Reviewed home visits done for the family day care providers participating in USDA CACFP Program
- Reviewed SACC database for compliance with USDA regulations
- Performed monthly reconciliation for data provided by Fairfax County Public Schools (FCPS) and SACC with USDA Tier reimbursement schedule
- Prepared monthly SACC center reports for submission to VDH.
Education
VLGMA Local Government Management Certificate Program - Local Government Management
Virginia Tech
Fairfax, VA12.2015
Bachelor of Science - Database Management
Strayer University
Ashburn, VA12.2009
Associate Degree in Science - Business Administration
NOVA
Ashburn, VA05.2007
Accounting Assistant Certificate Program - Peachtree Accounting
Fairfax County Public Schools Office of Adult & Community Education
Fairfax, VA12.2003
Bachelor of Science - Economics
Punjab University
Chandigarh, India08.2002
Skills
- Microsoft Word
- Excel
- Access
- PowerPoint
- Peachtree Accounting
Accomplishments
- Completed Data Analytics Fellowship Academy of 2018
- Certificate of Appreciation for providing services on the Fairfax County Employee Recognition Strategic Planning Workgroup (June 2014)
- Dean’s List for multiple semesters at Strayer University
- Dean’s List for multiple semesters at Northern Virginia Community College
Training
- FOCUS General Ledger Basic- Completed in October 2017
- FOCUS Budget and Funds Management – Completed in October 2017
- FOCUS Grant Management Basic- Completed in September 2017
- FOCUS Accounts Payable Basic with VIM- Completed in September 2017
- Leadership Track- Mid Level Managers- Completed in March 2017
Fairfax County Application/Systems
- Office for Children Information System
- Documentum
- Minute Menu
- IFEL Database
- CCMS-IS
- School Age Child Care & Employee Child Care Management System (SEMS)
- Neighborhood & Community Services SharePoint
State Applications/Systems
- Virginia Department of Health (VDH) claim submission system known as Child/Adult Application and Meal Payment System (CHAAMPS)
- Virginia Department of Education (VDOE) claim submission system known as Single Sign-on for Web Systems (SSWS)
Timeline
Management Analyst II
Neighborhood & Community Services
11.2021 - Current
Management Analyst I
Fairfax County Office for Children
11.2011 - 11.2021
Administrative Assistant
ABACUS Temp Agency
04.2011 - 07.2011
Teller/Head Teller
CITIBANK
10.2004 - 10.2011
VLGMA Local Government Management Certificate Program - Local Government Management
Virginia Tech
Bachelor of Science - Database Management
Strayer University
Associate Degree in Science - Business Administration
NOVA
Accounting Assistant Certificate Program - Peachtree Accounting
Fairfax County Public Schools Office of Adult & Community Education
Bachelor of Science - Economics
Punjab University
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