Developed robust procurement and vendor management skills in fast-paced IT environment. Demonstrates expertise in contract negotiation and cost optimization. Experienced with budget management, financial reporting, ensuring accurate and timely financial information. Knowledge of team collaboration and adaptability to meet organizational financial goals efficiently. Excellent relationship-building, problem-solving and communication skills with analytical and adaptable nature. Possesses strong computer skills and proficiency in Microsoft Office, enabling efficient handling of administrative tasks. Looking to transition into new field, leveraging transferrable skills to contribute effectively in various professional settings.
Hi, I’m
Tena Bailey
Whitehall Township,USA
Summary
Overview
15
years of professional experience
1
Certification
Work History
The Juilliard School
IT Program Manager
01.2014 - 09.2024
Job overview
- Develop and maintain a comprehensive IT asset management system, ensuring accurate tracking of purchase orders, contracts, and asset reporting
- Manage the IT department's financial operations, including budget oversight and streamlining purchasing processes
- Periodically audit and report on the status of IT assets
- Serve as liaison to the department's numerous vendors and service providers
- Maintain asset records in in a database containing information regarding licenses, warranties, service agreements for Juilliard hardware and software
- Manage the purchasing function for all I.T Related equipment and supplies
- Communicate team responsibilities, target dates, project status and resource needs
- Collaborate with the desktop support and communications, infrastructure, and enterprise systems teams to maintain a portfolio of projects within each group
- Supervise the IT work study staff ensuring accurate time reporting
- Actively monitor, track, and manage project tasks, timelines, milestones and overall quality of project activities and deliverables
- Facilitate standardized communications from IT to all administrative staff, faculty, and students
- Serve as Training Coordinator, managing all administrative aspects of IT Department-offered training classes
- Create and document employee onboarding and termination procedures for IT
- Document and update all vendors (both within IT and other departments) who have network connectivity and/or access to Juilliard network resources
- Schedule meetings and appointments
- Partner with the HR department to update and maintain office policies as necessary
- Ensure that all items purchased are invoiced and paid on time
SUNY Downstate Medical Center
Accounts Payable Specialist
01.2012 - 12.2013
Job overview
- Facilitated the process of receiving pending accounts to be paid
- Reviewed payable accounts to ensure that information is properly
- Administered and ensured that items have the correct job codes to pay clients and employees properly
- Maintained proper back up files for research and reference
- Recorded administrative and office expenses
- Produced financial statements and prepared reports and summaries for supervisors and managers
- Monitored accounts to ensure that payments are up to date
- Coded documents according to company procedures
- Reviewed invoices and statements to ensure that all information are accurate and completed
- Reconciled computer reports with operating reports
- Checked figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded
SUNY Downstate Medical Center
Purchasing Agent
01.2010 - 12.2012
Job overview
- Calculated monthly and yearly material requirements to facilitate purchase and delivery of raw materials
- Reviewed, typed and edited requisitions, and contacted vendors
- Performed administrative duties including copying, filing, faxing, and mail deliverance
- Provided administrative support to Director of Purchasing
- Compiled and uploaded sales and purchase orders into SUNY Finance Management System
- Calculated price breakdowns, freight charges and discounts prior to generating POs
- Maintained accurate information such as pricing, delivery dates in the inventory database
- Purchased items in accordance with established policies and procedures
- Obtained quotes and negotiated purchases in accordance with standard guidelines
- Processed purchase orders upon acquisition and verification of client signature
Education
Pace UniversityManhattan, NY
Master of Science from Information Systems
05.2003
University Overview
Pace UniversityManhattan, NY
Bachelor of Science from Computer Information Systems
06.2000
University Overview
Skills
- Teamwork and collaboration
- Problem-solving
- Interpersonal communication
- IT asset management
- IT budgeting
- Budget planning
- Expense tracking
- Invoice processing
- Expense reports
- Vendor relationships
- Financial records and reporting
- Handling confidential materials
Certification
ITIL Certification
Timeline
IT Program Manager
The Juilliard School
01.2014 - 09.2024
Accounts Payable Specialist
SUNY Downstate Medical Center
01.2012 - 12.2013
Purchasing Agent
SUNY Downstate Medical Center
01.2010 - 12.2012
Pace University
Bachelor of Science from Computer Information Systems
Pace University
Master of Science from Information Systems
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