Summary
Overview
Work History
Education
Skills
References
Timeline
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Teniqueka Smith

Philadelphia,PA

Summary

  • To support the supervisors and management team with problem-solving abilities, effective teamwork, and a commitment to meeting deadlines, while providing administrative and entry-level skills, with the intention of proving myself and advancing within the organization.
  • Strong planner and organizer who can prioritize multiple assignments and deliver superior results, even in a heavy deadline atmosphere.
  • Excellent communication skills. Able to establish a productive rapport with clientele, personnel, and management on all levels.
  • Intermediate Computer skills.
  • Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

26
26
years of professional experience

Work History

Confidential Secretary B

SCHOOL DISTRICT OF PHILADELPHIA
08.2021 - Current
  • As assigned, provide functional guidance to other clerical employees
  • Supervise subordinate administrative/secretarial personnel
  • Determine the need for services such as maintenance, repair, and supplies and prepare requisitions accordingly
  • Coordinate all travel arrangements, such as hotel and rental car reservations
  • Manages all mail and correspondence for administrative superior, including confidential documents; drafts official correspondence for superior's signature; reads and analyzes all incoming mail; forwards items that don't need superior's attention to appropriate parties; writes responses as needed
  • Schedules meetings and appointments for supervisor; coordinates meeting attendees' schedules and hotel accommodations; prepares and disseminates meeting materials such as agendas and handouts
  • The coordinating of appointments, conferences, and meetings
  • Provides information to the public via phone and in-person, explains School District policies and procedures, conducts research on a variety of topics via contact with internal and external sources, and coordinates the efforts of various departments and functions to address issues
  • Tracks the admins whereabouts and actions in case of emergencies
  • Generates private documents for internal use only
  • Word processing, faxing, copying, and keeping track of mail and phone calls are some of the general secretarial duties you'll be responsible for
  • Maintains general correspondence and business documents, including filling out employee requisition forms
  • The Oracle procedure for generating purchase requests.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Served as a reliable point of contact for staff members seeking assistance or information related to company policies or procedures.

Intermediate Clerk

SCHOOL DISTRICT OF PHILADELPHIA
09.2016 - 08.2021
  • Maintains alphabetical, numerical, chronological, and comparable files by adding or retrieving documents, constructing new file folders, and posting and updating file contents
  • Maintains records and logs; inputs appropriate data to reflect disposition, status, and other facts
  • Examines invoices, vouchers, requisitions, work orders, and other paperwork for completeness, accuracy, and compliance with established processes
  • Serves as receptionist; gives information to District employees and the general public
  • Prepares correspondence in response to requests or questions
  • Classifies and distributes mail; restocks office supplies
  • Edits documents, forms, and records for grammatical errors
  • Operates office equipment
  • May serve as a team leader; able to delegate tasks
  • Verifying that paraprofessionals have completed the mandated 20 hours of training per year
  • Processing invoices and tuition reimbursement for Compensatory Education.

Office Manager

GREATER HOPE CHRISTIAN ACADEMY
09.1997 - 08.2016
  • Accepting and processing student payments for courses
  • Conduct admissions interviews with prospective parents
  • Manage and organize all fundraising efforts
  • Organize Principal's schedule for meetings
  • Reconciled Information for Payroll Purposes
  • Provides assistance to workers with issues involving payroll
  • Billing and Collections
  • The delivery of memos and progress reports every week
  • Office tasks such as filing, faxing, typing, etc
  • The upkeep of all academic files and records
  • Oversee the federal school lunch program
  • Completing the data entry for the Report Cards.

Education

Bachelor of Arts - Business Administration

Drexel University
Philadelphia, PA
05.2025

Associate of Arts - Business

Philadelphia Community College
Philadelphia, PA
05.2017

High School Diploma -

University City High School
Philadelphia, PA
06.1995

Skills

  • Interpersonal Skills
  • Meeting Coordination
  • Document Preparation
  • Presentation Preparation
  • Good Telephone Etiquette

References

References furnished upon request.

Timeline

Confidential Secretary B

SCHOOL DISTRICT OF PHILADELPHIA
08.2021 - Current

Intermediate Clerk

SCHOOL DISTRICT OF PHILADELPHIA
09.2016 - 08.2021

Office Manager

GREATER HOPE CHRISTIAN ACADEMY
09.1997 - 08.2016

Bachelor of Arts - Business Administration

Drexel University

Associate of Arts - Business

Philadelphia Community College

High School Diploma -

University City High School

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Teniqueka Smith