Teresa Anthony

Finance

· Enter and process all Accounts Payable

· Review, approve and reconcile monthly credit card expense reports

· Prepare, verify for accuracy, and distribute annual contribution statements

· Process all on-line contributions, event registration and school tuition payments through our financial software

· Provide support to the Operations Director in preparing the annual budget

Human Resources

· Assist the Operations Director in the process and management of payroll records, payroll entries, and benefit billing

· Process requests for background investigations for new hires and volunteers

· Manage Form W-9s, Certificates of Insurance, and Form 1099 records for church vendors

Office Management

· Ensures all policies and procedures are up to date

· Recruit and assigns volunteers for receptionist duties

· Oversee and maintain the office supplies, equipment and needs of the office

· Manage and oversee the telephone system

· Manage the facilities scheduling system for building usage for ministries and outside groups. Which includes but is not limited to:

o Communicate approval or denial of request

o Prepare necessary paperwork for facility rental, secure signatures and payment

o Handle communication between Facilities Team and individuals using facility

· Help maintain accurate and complete records for staff and children.

· Maintains Procare and handles the monthly billing for families.

· Establish and maintain effective communication with children, parents and staff.

· Help manage the school and enforce all policies and procedures of the program.

· Supervise all activities to ensure the safety of each child at all times.

· Provide support to and supervision of classrooms.

· Maintains enrollment of children and the class waiting list.

· Handles inquiries regarding future enrollment and gives tours as needed.

· Assists in creating and implementing the school calendar.

· Schedules and manages special preschool events.

· Prepares staff and parent communication through email correspondence.

· Helps maintain the ATO website and social media.

· Monitors all GroupMe accounts for classrooms and posts.

· Creates new documents and forms needed for ATO.

· Assists with team building for staff and staff recognition (i.e. birthdays).

· Act as the director in the director’s absence.

· Guide and lead leadership team and staff in absence of Director and uphold the integrity of the preschool and church at all times.

· Open and Close ATO Daily and ensure all policies are followed in the process.

· Assist in new hire onboarding process and assist in set up and approval of Isolved for staff.

· Attending all staff meetings for AOC, ATO, and ATO leadership.

· Participate in greeting and cheerfully serving at small Children’s events on special occasions for AOC (example: daddy daughter dance, Christmas programs, Mother’s Day and Father’s Day, or Easter programs etc.)

· Assist in Texas Health and Human Services inspections and supply documentation requested.

· Remain in compliance with Texas Minimum Standards at all times.

· Assist in Teacher observations and meetings with respect, confidentiality, and professionalism.

implemented engaging lesson plans tailored to specific age group.

• Fostered a nurturing environment that promoted social, emotional, and cognitive development.
• Monitored student progress and adapted instructional methods to enhance learning outcomes.
• Collaborated with parents to support children's educational needs.

Maintaining strong relationships with existing and new clients, understanding their needs, and provide solutions.

Managing the full lifecycle of print projects, including coordinating with internal teams (production, design, etc.), ensuring deadlines are met, and resolving any issues that arise.

Provide regular updates to clients on project status, facilitating document and sample transfers, and addressing client inquiries and concerns.

Staying up-to-date on industry trends, competitor activities, and emerging technologies.

Manage multiple projects simultaneously.