Teresa L. Smith
Virginia Beach,VA
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
18
18
years of professional experience
Work History
Administrative Assistant
Systems Technology Forum, Ltd.
08.2017 - Current
- Company Overview: In Support of NIWC Atlantic
- Offer administrative assistance to the Naval Tactical Command Support System (NTCSS) In-Service Engineering Agent (ISEA), Maintenance Figure of Merit (MFOM), and Budget Activity-In-Service Engineering Agent (BA-ISEA) by inputting procurement and logistics-related information into relevant databases
- Support the government Procurement Officer in acquiring quotes for forthcoming purchase orders, which amount to millions of dollars in materials and services
- Manage over 90 or more incoming emails and several calls monthly from vendors along with some manufacturer. .
- Investigate potential new suppliers and provide recommendations to the government Procurement Officer
- Ensure that vendors fulfill their contractual commitments by delivering high-quality products and services punctually
- Develop and maintain relationships with companies that provide products and services to NTCSS ISEA and MFOM
- Create reports using Microsoft Word and Excel, and manage email communications that facilitate the efforts of NTCSS ISEA and MFOM
- Supply data to aid in data entry while utilizing a Configuration Management Professional (CMPRO) software solution to gather information necessary for report compilation and customer support
- Assist the government Procurement Officer in preparing the required government forms for procurement transactions
- Oversee and record shipments and electronic services that has been granted
- Liaise with vendors and select manufacturers to address discrepancies in purchase orders
- Enhance understanding of procurement and warehouse policies and procedures to effectively support procurement activities
- Aid in the creation of a serialized and non-serialized inventory list of parts to facilitate future procurement purchases
- In Support of NIWC Atlantic
Logistics Analyst
Centuria Corporation
01.2015 - 08.2017
- Company Overview: In Support of NIWC Atlantic
- Worked as a Procurement representative for (NTCSS) Naval Tactical Command Support Systems for SSC LANT / SPAWAR and had direct responsibility for the management, documentation, and coordination of procurement processes and functions
- Fostered positive business relationships with vendors and government contracting officers to ensure the seamless execution of bids, quotes, and purchase requisitions
- Responsible for developing a report to track service center fees, resulting in measurable cost savings to the government and the implementation of a standardized process that is in use today
- Managed, analyzed, extracted or manipulated various types of financial management data in a specified format or to evaluate the substance of specific data to take other actions in support of a program, functional area or project
- Utilized Government and non-Government software programs to create and supply output products of financial data and financial reports like Configuration Management Professional (CMPRO) as well as SPAWAR procurement database and Enterprise Resource Planning (ERP) to help assist with managing material and support handling
- Used specific financial management functions required including processing of incoming government appropriated funds, private funds, outgoing funds, contract payments
- In Support of NIWC Atlantic
Portsmouth Naval Medical Scanner Tech
Standard Technology, Inc.
05.2014 - 01.2015
- Performed daily scanning to electronic files in appropriate facility directories
- Indexed documents and assigned them to the appropriate patient accounts
- Researched and resolved documents that were not computer matched
- Organized and stored documents for three months at the Central Business Office and assisted in preparing documents for long-term storage
- Researched missing documentation at request of management
- Responded to billing and medical records requests by sending scanned documents as required
- Sorted and distributed incoming office mail
- Educated all departments on scanning clarifications
- Understood scanning priorities and needs of all departments
- Performed other duties as assigned
Administrative Assistant
United States Navy
01.2007 - 01.2015
- Served as the administrative assistant and aide to the Fleet Surgeon
- Maintained and coordinated the Fleet Surgeon’s schedule, to include coordinating actions through the Deputy Director of Fleet Health Services
- Served as the Authorizing Official, tasked with the responsibility of certifying that all travel vouchers, authorizations, endorsements and other source documents submitted into the Defense Travel System (DTS) were legal, proper and correct thereby ensuring no fraud, waste, abuse or mismanagement of Government funds
- Tasked with recommending the most efficient modes of travel for service members, which were the most advantageous and cost effective to the government
- Used the Internet and other sources to gather and provide information to the Fleet Surgeon in an effort to make timely accurate and informed decisions
- Prepared a variety of documents and correspondence in draft and final form
- Assisted co-workers in handling and resolving routine, isolated, escalated and complex problems, complaints and disputes
- Reviewed and discussed job performance problems with employees in an effort to identify the root cause and to implement immediate resolution
- Reviewed various records and management reports in an effort to monitor overall office performance and to verify important details
- Served as Security Manager with the primary responsibility of ensuring that all classified material was handled using established procedures outlined in current classified material handling regulations
- Responsible for processing requests, attachments and supporting endorsements related to initial, reinstatement, and periodic reinvestigations of government security clearances
- Responsible for creating, updating and maintaining accurate personnel security records in the Joint Personnel Adjudication System (JPAS) and other databases
- Served as the Mustering Petty Officer with the primary responsibilities of verifying attendance and over all personnel accountabilities
- Provided assistance with planning and coordinating special events and with the preparation and distribution of promotional materials
- Responsible for attending internal and community meetings, recording and distributing minutes and initiating follow up action on key and pending matters as requested
- Provided assistance in the creation of a Standard Operating Procedure (SOP) for the deactivation of a Command
- Assigned DD Form 1833 (Isolated Personnel Report - ISOPREP’s) to CIVMAR personnel and created, submitted, searched, updated and viewed ISOPREP forms using the Personnel Recovery Mission Software (PRMS)
Education
Cosmetology
Wards Corner Beauty Academy
Norfolk, VA01.2017
High School Diploma -
Churchland High School
Portsmouth, VA01.2001
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Supply Chain Management
- Procurement Skills
- Time Management Skills
- Collaboration Skills
- Supplier Relationship Management
Training
- Basic Navy ERP Navigation/Reporting Training, 01/01/18
- Single Supply Solution Training, 01/01/18
Timeline
Administrative Assistant
Systems Technology Forum, Ltd.
08.2017 - Current
Logistics Analyst
Centuria Corporation
01.2015 - 08.2017
Portsmouth Naval Medical Scanner Tech
Standard Technology, Inc.
05.2014 - 01.2015
Administrative Assistant
United States Navy
01.2007 - 01.2015
High School Diploma -
Churchland High School
Cosmetology
Wards Corner Beauty Academy
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