Teresa Vojack

Managed day-to-day business operations.

• Daily correspondence and communication with clients, vendors, and employees.
• Prepared monthly finance reports and had monthly meetings with clients to review and assess reports and make recommendations.
• Weekly review of client QuickBooks files, bank accounts, AR, AP, and payroll.
• Renewal and management of all client benefits inclusive of healthcare, retirement accounts, FSA, HRA, PTO, COBRA
• Renewal and management of all client insurance policies. Insurance audits and claim management.
• Implementation and review of client's employee manual. Updates to manual to reflect new state of federal policy.
• Assisted clients with employment concerns and issues in order to maintain compliance. Consulted with EANJ on their behalf. Prepared documents pertaining to employee performance.
• Worked with client's insurance captive in all capacities to ensure policy renewals, audits, claim management, safety workshops, and safety compliance.
• Worked with client's IT companies to track IT issues, manage service tickets, assist client with other IT needs such as purchase of new equipment.
• Posted job advertisements for client. Reviewed resumes. Scheduled interviews. Prepared Interview Packets.
• Prepared new hire packets for client. Processed all onboarding new hire documents.

Managed all office operations.

• Trained all office admins and finance assistants.
• Oversaw project managers site closures to ensure fluidity with invoicing.
• Finance - AP, AR, Invoicing, Receivables, Bank reconciliations, transfers, financial reports (P&L, Balance Sheets, etc.), worked with accountant for tax preparation, worked with owner in all financial capacities.
• Insurance - In charge of all policy renewals (GL, WC, Auto, Umbrella, etc.) Managed all insurance claims and completed all insurance audits. Worked with insurance captive to complete RCA, attended safety workshops, implemented safety training. Maintained OSHA Logs.
• Benefits - Managed all renewals (Healthcare, FSA, HRA, Retirement Account), enrollments, terminations, and COBRA.
• Recruiting - Facilitated process of hiring from beginning to end. Posted advertisements on various sites. Monitored and reviewed all resumes for owner's review. Conducted pre-interviews over the phone and scheduled in person interviews. Prepared and processed interview and new hire packets.
• Training - Scheduled all training for employees for online and in person training. Tracked all employee training for renewals.
• Clients - Worked with clients to ensure proper invoicing and timely payments. Reviewed client contracts.
• Subcontractors - Prepared all qualification packages, reviewed subcontractor documents (certifications, insurance, safety documents) to process approval or denial. Worked with subcontractors in all AP capacities.
• Employee Manual - Worked with EANJ to create a compliant manual. continued updates to policies.
• Employee Performance - Worked with EANJ on any DOL or employee issues. Prepared employee reviews and warnings. Documented all employee meetings.
• Planned all office parties.
• Organized company fundraiser with the Make a Wish Foundation.

Maintained training operations for the northern region of NJ for Commerce Bank.

• Scheduled all classes and maintained enrollments.
• Processed all training certifications.
• Managed all trainers and ensured that they conducted classes to meet and exceed training standards.
• Taught all orientation classes and high level classes for branch staff and management such as business writing, business grammar, lending, etc.
• Created and implemented new course curriculum.
• Met with corporate training department on a monthly basis to discuss progress, stately, concerns, and accomplishments.
• Conducted staff reviews.
• Participated in company events, branch openings, and fundraising.