Teresa M. Rainwater
Houston,TX
Summary
Executive Assistant skilled at offering high-level executive support to senior-level and C-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Assistant
Fidelity Information Services, FIS
01.2022 - Current
- Support 3 Senior Vice Presidents
- Oversee executives calendars, manage meetings (onsite and offsite), and conferences, and manage travel itineraries and presentation preparation
- Create meeting agendas and record meetings
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Prepare and edit reports, correspondence, forms, manuals, and publications
- Prevented scheduling conflicts by organizing weekly/monthly internal meetings, and complex client meetings, sending out calendar invites, and setting up conference calls
- Prevent overspending by managing the assigned budget and costs, processing expense reports, and purchasing requisitions as needed
- Act as a point of contact for other executives and act as the liaison between client executives and executives with high professionalism
- Remained abreast of company policies and procedures for employee travel, expense reporting, and reimbursement.
Executive Assistant
Harris County Human Resources & Risk Management
01.2021 - 01.2022
- Support Chief Talent Officer, Director of HR & Employee Relations, and Talent Acquisition Manager
- Prepare and edit reports, correspondence, studies, forms, manuals, and publications
- Handled confidential and sensitive information with discretion and tact.
- Oversee calendars, meetings, conferences, trip itineraries, and presentation materials
- Analyze incoming information and disburse it to the proper individual
- Assist the Chief Talent Officer in evaluating administrative practices and programs and offer insight into developing and revising policies, procedures, standards, and methods
- Create meeting agendas and record meetings from minutes
- Screen incoming calls, take messages, and set up conference calls and meetings
- Review Commissioner’s Court hearing notices and agendas
- Ensured tasks were completed, and objectives were met by conveying information to staff on behalf of management
- Maximized customer satisfaction when greeting customers and determining how to better assist them
- Centralized HR functions across 90 county departments to create a more uniform HR model
- Overhauled outdated processes and procedures to realign information.
Executive Assistant
Hilcorp Energy
06.2021 - 10.2021
- Generated weekly reports for the CEO allowing for informed decisions to be dictated down to Senior Vice Presidents, and Vice Presidents
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Fielded incoming calls and directed individuals to the proper team member for further assistance
- Registered and greeted visitors
- Controlled and managed documents and prepared documents/presentation books for upcoming meetings
- Coordinated travel arrangements, including booking flights, hotels, car rentals, and home maintenance
- Obtained required signatures and approvals on documents and reports
- Controlled spending by creating, tracking, and approving items for processing
- Eliminated inaccuracies by reconciling monthly charges with receipts and coding information for reporting
- Prevented scheduling conflicts by organizing weekly/monthly internal meetings, sending out calendar invites, coordinating catering, setting up conference calls, and documenting weekly forecasts.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant
Siemens Healthcare
01.2017 - 01.2021
- Supported Vice President/Zone GM with internal and domestic travel accommodations, and heavy calendar scheduling
- Arranged meetings onsite and offsite by reserving equipment, and conference rooms, and coordinating catering services
- Produced, proofed, and edited complex correspondence
- Compiled and analyzed information for reports and presentations
- Coordinated special projects and activities and served as a resource for organizational policies and procedures
- Reduced outstanding invoices by following up on payments and processing expense reports/purchase requisitions accordingly
- Protected confidentiality in documents when processing confidential and critical information
- Tracked budgets and resolved discrepancies by researching and investigating information.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
Senior Administrative Assistant
Siemens Energy
01.2015 - 01.2017
- Managed calendars, schedules, and appointments for senior management
- Supported software operations, sales, and product line management departments
- Composed and edited memos, documents, and correspondence
- Produced special reports, presentations, and data for assigned projects
- Orchestrated travel arrangements and accommodations domestically and internationally
- Secured visas and passports for international travel
- Organized monthly meetings and took minutes for distribution
- Entered and approved timesheets for group departments
- Developed billable timesheet reports and reviewed unapproved hours
- Processed and approved expense reports on behalf of management for direct reports
- Prevent overspending by managing the department budget and costs
- Built a top-performing team by onboarding and processing paperwork for new hires, contractors, and interns
- Remained abreast of company policies and procedures for employee travel, expense reporting, and reimbursement.
Senior Administrative Tech
CDI / Siemens Energy
01.2012 - 01.2015
- Supported the GN Engineering Department
- Managed calendars, schedules, and appointments for senior management
- Mediated between domestic and international groups
- Utilized SAP to process purchase orders and goods receipts
- Prepared and edited complex memos, documents, and other correspondence
- Edited policies and procedures for travel, expense reporting, and reimbursement
- Onboarded new hires, contractors, internal domestic, international transfers, and domestic and international interns
- Distributed loaner call phones for international travel
- Ensured the accuracy of information when processing and reconciling information
- Eliminated inaccuracies by reconciling and processing reports regularly
- Prevented supply outages by processing orders for supplies as needed.
- Promoted to Contractor Team Lead for Engineering Dept
Team Lead/Senior Tech Adminstrative
CDI Managed Services
01.2014 - 01.2015
- Led and directed seven CDI contractors in Generator Engineering
- Approved timesheets and notified management of time off requests
- Coached, counseled, directed, and resolved issues that arose by working with management
- Improved skill levels of team members by conducting regular performance reviews
- Spearheaded multiple special/ongoing projects important to areas of improvement.
Education
High School Diploma -
Mountain View High School
Vancouver, WA06.1987
Skills
- Executive Support
- Office Management
- Schedule Management
- Time Management
- Calendar Management
- Expense Reporting
- Video Conferencing
- Communication
- Leadership
- Microsoft Office Suite, Microsoft Teams/Live
- SAP, Concur, Workday
Prior Experience
- Executive Assistant, Innovate Washington/Washington Technology Center
- Senior Administrative Assistant, Seattle Public Schools
Certification
- CNP - Certified Notary Public
Timeline
Executive Assistant
Fidelity Information Services, FIS
01.2022 - Current
Executive Assistant
Hilcorp Energy
06.2021 - 10.2021
Executive Assistant
Harris County Human Resources & Risk Management
01.2021 - 01.2022
Executive Assistant
Siemens Healthcare
01.2017 - 01.2021
Senior Administrative Assistant
Siemens Energy
01.2015 - 01.2017
Team Lead/Senior Tech Adminstrative
CDI Managed Services
01.2014 - 01.2015
Senior Administrative Tech
CDI / Siemens Energy
01.2012 - 01.2015
High School Diploma -
Mountain View High School
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