Teri Davis
Littleton,CO
Summary
Teri Davis is a highly skilled administrative and marketing professional with expertise in project management, firm organization, event planning, database management, content contribution, technical writing, document editing, and layout design. With a proven track record of successfully coordinating and executing projects, Teri is adept at ensuring smooth operations and delivering high-quality results. Strong attention to detail paired with effective communication makes Teri an invaluable asset in any team. Teri's passion for creating engaging content and proficiency in various software tools results in visually appealing materials that effectively convey key messages.
Overview
10
10
years of professional experience
Work History
Administrative Assistant (contract)
Robert Half International, Inc.
05.2023 - Current
- Responsible for greeting homeowners of master planned community, receiving and delivering all incoming and outgoing mail and packages, answering all calls and directing as needed
- Communicated with homeowners to address their concerns, repair requests, utility issues, and maintenance concerns
- Directed potential homeowners to model homes; provided community maps, builder information and design collections
Business Support/Office Facilitator
PA Consulting
07.2024 - 11.2024
- Meeting Facilitation: Preparing meeting agendas, taking detailed minutes, and following up on action items
Administrative Assistant (temporary)
RESPEC
06.2023 - Current
- Performed general office tasks which included answering phones, calendar management, maintaining and ordering supplies and conference room setup and breakdown
- Assisted the accounting team with various clerical duties; reconciled receipts and entered employee expenses using Deltek software
- Planned meetings and events and other tasks assigned by HR Director
- Assembled reports and proposals and handled license renewals at the engineers’ direction
Property Administrator (contract)
Aim Hire
03.2023 - Current
- Coded and entered accounts payable invoices into online accounting system
- Processed invoices to accounting using YARDI budgeting software
- Certificate of Insurance (COI) tracking; maintained and updated COIs on a regular basis for both tenants and contractors
Marketing Assistant
Wilson & Company, Inc., Engineers & Architects
12.2019 - 03.2022
- Reported to and supported CMO in all related administrative tasks, which included effectively maintaining and coordinating calendars, scheduling meetings, making travel arrangements, processing and reconciling expense accounts, and overseeing various purchases, including invoice arrangements
- Prepared responses to Request for Proposals (RFP’s)
- Managed firm prequalifications to ensure its ability to bid on contracts strategically aligned with our winning work goals; gathered all client data with prequalification deadlines and transferred to newly adopted database; and set up activity reminders to be automatically sent to marketing, technical, and financial leads at least 30 days prior to expiration depending on level of effort
- Registered and maintained client registrations to maximize lead generation and frequency of notifications
- Collaborated with communications team on internal communications via company intranet and external communications, including press releases, recruiting efforts, social media content and graphics
- Lead contributor to firm resume initiative, shifting existing, bulleted resumes to project-based resumes, and once finalized were kept in the employee hub for future proposal use
Administrative Assistant
Wilson & Company, Inc., Engineers & Architects
11.2017 - 12.2019
- Managed COO, executive and project calendars, deadlines, and schedules
- Provided monthly expense report support to COO – cleaned up 4-month backlog of expenses upon starting – implemented process for receipt organization and entry
- Coordinated domestic travel for COO and field employees – handled flights, cars, lodging, restaurants, and third-party credit card authorizations – tracked schedule and itineraries, and updated personnel as needed
- Scheduled, planned, and organized in-house and off-site meetings, training, and events which entailed ordering and setting up catering, hotel blocks, group transportation, property search, costs, invites, meeting time management, and running all applicable meetings logistics
- Supported the onboarding of new employees/contingent workers, supply ordering and inventory management, maintained vendor list, answered questions regarding processes and e-tools, assisted with international and domestic shipping, scheduling couriers, mail distribution, reprographics orders, initiating IT support requests and liaising with facilities management
- Managed firm’s fleet vehicles, which involved vehicle registrations, routine maintenance, mileage log reconciliation, ordered ExpressToll transponders and processed toll bills
Sales Coordinator
Stout Street Hospitality
11.2016 - 11.2017
- Assisted with writing rate proposals and agreements, selling guest rooms, catering services, and banquet facilities
- Corresponded with prospects to answer any questions about the hotel’s venue options, rates, room types, venue packages, or promotions
- Supported the hotel sales manager in researching competitors and setting Average Daily Rates (ADR) for property
Administrative Assistant
Pivothead
06.2015 - 10.2016
- Inspected landing pages, product information, checkout options, and all other pertinent website-related systems to ensure their visual appeal, accuracy, and ease of use
- Ensured customer orders were fulfilled in a timely, precise manner and properly recorded
- Answered customer phone and e-mail inquiries regarding products and brand; processed returns and provided basic technical assistance
- Prepared and ran end-of-day reports to capture sales
Education
B.S. - Food Service Management
Johnson & Wales University
01.2009
A.S. - Culinary Arts
Johnson & Wales University
01.2007
Skills
- Adobe InDesign
- Adobe Acrobat DC
- Deltek Vantagepoint
- Google Calendar
- Microsoft Office 365
- Microsoft OneDrive
- Microsoft Sharepoint
- Microsoft Teams
Timeline
Business Support/Office Facilitator
PA Consulting
07.2024 - 11.2024
Administrative Assistant (temporary)
RESPEC
06.2023 - Current
Administrative Assistant (contract)
Robert Half International, Inc.
05.2023 - Current
Property Administrator (contract)
Aim Hire
03.2023 - Current
Marketing Assistant
Wilson & Company, Inc., Engineers & Architects
12.2019 - 03.2022
Administrative Assistant
Wilson & Company, Inc., Engineers & Architects
11.2017 - 12.2019
Sales Coordinator
Stout Street Hospitality
11.2016 - 11.2017
Administrative Assistant
Pivothead
06.2015 - 10.2016
A.S. - Culinary Arts
Johnson & Wales University
B.S. - Food Service Management
Johnson & Wales University
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