Terina Ramirez
El Paso,TX
Summary
Dynamic and highly organized Executive Office Assistant with over 6 years of experience providing comprehensive administrative support to senior executives. Adept at managing complex schedules, coordinating high-level meetings, and handling confidential information with discretion. Proficient in leveraging advanced office software and technology to streamline operations and enhance productivity. Known for exceptional communication skills, attention to detail, and the ability to anticipate executive needs and proactively address challenges. Demonstrated track record of managing multiple priorities with a focus on delivering high-quality results in fast-paced environments.
Overview
11
11
years of professional experience
Work History
Executive Administrative Assistant
Anne Arundel County Government
09.2022 - 07.2024
- Assistant in the County Executive’s Office provides excellent customer service both internally and externally including county employees at all levels, the general public, other municipal or private sector agencies, and elected officials.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Answered multiline phone calls during designated phone shift coverage and direct caller to an appropriate contact; ensured requests for information or services are entered into the case management system and assigned to the right individual.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Utilized ADP to streamline payroll operations and improve accuracy.
- Managed payroll processing for 40 employees, including salary calculation, tax deductions, and benefits administration.
- Received outside and interoffice mail including deliveries; Opens, sorts, scans, logs, and distributes accordingly; Checks contracts in and out.
- Served in a variety of office-wide administrative roles such as facilities requests, citations and proclamations requests, procurement, and others, and serving as backup for other administrative roles as needed
Unit Supply Sergeant
United States Army
02.2016 - 02.2021
- Improved unit readiness by ensuring timely distribution of critical supplies and equipment to soldiers.
- Optimized warehouse space utilization by reorganizing storage areas for ease of access and improved efficiency.
- Reduced supply shortages by conducting regular audits and maintaining accurate records of all unit assets.
- Prepared detailed reports on inventory levels, usage trends, and procurement activities to inform decision-making at higher levels of command.
- Facilitated training sessions on proper inventory management practices, promoting accuracy and accountability within the unit.
- Responsible for establishing procedures for the logistical movement of equipment to 38 different locations throughout Fort Stewart.
- Operated and maintained automated systems to accurately account for property.
- Maintained open lines of communication between suppliers, transportation providers, and end-users to ensure smooth delivery schedules.
Unit Supply Specialist
United States Army
05.2013 - 02.2016
- Supported unit readiness by providing timely and accurate replenishment of supplies, ensuring optimal performance during missions.
- Maintained records of supply transactions for accuracy and tracking.
- Managed the issuance and receipt of supplies, ensuring accurate record-keeping and accountability.
- Implemented cost-saving measures within the supply department through careful analysis of spending trends and identification of inefficiencies in procurement processes.
- Coordinated logistical support for various military exercises, enabling seamless execution of training scenarios while maintaining accurate inventory levels.
- Shipped over $5 million worth of equipment throughout Fort Stewart.
- Turned in excess property totaling over $100,000.
- Developed and implemented contingency plans for potential disruptions to the supply chain, ensuring continued support for unit operations under any circumstances.
- Assisted with the transportation and distribution of resources during deployments, guaranteeing that all necessary supplies were readily available upon arrival at new locations.
- Ensured compliance with military regulations regarding the handling, storage, and disposal of hazardous materials, protecting personnel health and safety.
Education
Associate of Business Administration - Project Management
Anne Arundel Community College
Arnold, MD06.2025
Skills
- Expense Reporting
- Customer Service
- Office Management
- Information confidentiality
- Logistics Coordination
- Meticulous attention to detail
- Advanced MS Office Suite
- Project Management
- Supply Chain Management
Affiliations
- Service-connected disabled veteran
Timeline
Executive Administrative Assistant
Anne Arundel County Government
09.2022 - 07.2024
Unit Supply Sergeant
United States Army
02.2016 - 02.2021
Unit Supply Specialist
United States Army
05.2013 - 02.2016
Associate of Business Administration - Project Management
Anne Arundel Community College
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