Terri Mesa
Phoenix,AZ
Summary
Dynamic and detail-oriented Assistant Project Manager & Contract Administrator with over 20 years of expertise in preparing and managing Job Order Contracting (JOC) and Public Works contracts. Proven track record of optimizing contract performance to maximize organizational benefits and ensure profitable outcomes on every project. Skilled in navigating complex contractual landscapes while fostering strong relationships with stakeholders to drive project success. Committed to maintaining the highest standards of professionalism and organization in all aspects of contract administration.
Overview
21
21
years of professional experience
Work History
Asst. Project Manager
Campbell Development
07.2020 - Current
- Key responsibilities include, but not limited to: Receive, manage and track project photos, project daily’s, toolbox talks and three week look ahead schedules. Processing of submittals, create transmittal w/review stamp, numbering of submittal, maintain submittal log and process to architect. Processing of RFI’s; Work with the PM to ensure RFI response to get back to the subcontractors. Processing of all subcontractor change orders and emailing them and maintaining files for executed copies. Processing of owner PCO’s (pending change order) and converting to OCO (owner change order). Entering of OCO’s into American Contractor. Maintain logs for change orders, submittals and RFI’s. Manage the drawings. Create links for drawings. Send drawings to printer. Send updated drawings to subcontractors for potential cost updates, providing a deadline of costs and tracking and the costs. Create binders for PM and superintendent of job contracts and scopes of work. Ensure superintendent has dust control book/binder, tool box talks & safety manuals. Support the placement of job trailer, dumpsters, portable toilets, emergency map, hard hats and all trailer signage. Ordering of Knox boxes, address signage, bike racks, fire extinguishers and unit numbers for storage facilities. Dust permits, set up of utilities, water meters, hydrant locations and temp power. Follow up for subcontractor executed contracts and change orders.
- Assisted in the successful completion of projects by coordinating tasks, monitoring progress, and maintaining documentation.
- Managed subcontractor relationships effectively to ensure quality workmanship within deadlines and budgets.
- Generated weekly and monthly status reports for helpful progress tracking.
- Maintained a safe working environment by enforcing compliance with safety standards, protocols, and regulations at all times.
- Cultivated strong relationships with clients and team members, promoting culture of open communication and trust.
- Achieved project objectives by effectively managing resources and schedules.
Contract Administrator
Jokake Construction
05.2004 - 04.2020
- Key responsibilities include, but are not limited to: Preparing bid documents, including invitation to bid (ITB), manage and coordinate bids. Reviewed, documentation and approval of claims and invoices submitted against contract. Maintain all job files hard copies and electronic. Entering the Schedule of Values into Timberline. Processing of purchase orders, subcontracts, and change orders to subcontractors. Processing of RFI’s, prepared and tracking of submittals. Close-outs books/documents to owner. Ordering of insurance for job specifics, bid bonds, performance and payment bonds when required. Principals and techniques for providing a high level of customer service effectively dealing with the public, vendors, contractors, and staff. High attention to detail and follow up. All project documentation is processed on time and accurately. Tracks and confirms all contracts with both the owner and the subcontractors and is also responsible for verifying and tracking and keeping all up to date. Helps meet operations accounting for each project and verifies that liability insurance is in place. Ability to quickly learn and master new skills. Also, can manage time effectively and the ability to multi-task. Responsible of processing subcontractor monthly billings for payments. Assisted in processing owner billings, notarizing and forwarded to clients monthly.
Education
High School Diploma -
Carl Hayden
Phoenix, AZ05.1986
General Studies
Phoenix College
Phoenix, AZ05.1986
Skills
- Effective team collaboration
- Collaborative team player
- Computer Skills; Microsoft Office, Outlook and Construction Software; Timberline, Textura AIA Contracts, Procore, American Contractor and Bluebeam
- Effective prioritization
Activities
Enjoy giving back to the community, my family volunteers on a regular basis at “Feed My Starving Children.” I’ve volunteered with Building Blocks for Kids with the NAWIC (National Association of Women in Construction) on several occasions, as well as Construction Days. Love spending all my extra time with my immediate family going on vacations, hikes and trips to the lake and enjoy crafting when I have time.
Timeline
Asst. Project Manager
Campbell Development
07.2020 - Current
Contract Administrator
Jokake Construction
05.2004 - 04.2020
General Studies
Phoenix College
High School Diploma -
Carl Hayden
Similar Profiles
Maria FebbraroMaria Febbraro
Project Manager at Campbell Development, LLCProject Manager at Campbell Development, LLC
Capt Venkat KesavCapt Venkat Kesav
Fleet HSEQ-Risk Manager/DPA at Campbell Shipping Company Ltd and Campbell Cruise and Yacht Management LtdFleet HSEQ-Risk Manager/DPA at Campbell Shipping Company Ltd and Campbell Cruise and Yacht Management Ltd
Isabella OlsonIsabella Olson
Gymnastics Coach/Custodial Worker at Tonie Campbell/Sean CampbellGymnastics Coach/Custodial Worker at Tonie Campbell/Sean Campbell
Theo NguyenTheo Nguyen
Host/Cashier at Pacific Seafood BuffetHost/Cashier at Pacific Seafood Buffet
Amy MillerAmy Miller
New Account Representative at FirstBankNew Account Representative at FirstBank