Tessa S. Smith

• Supporting the delivery of quality legal Department.
• Overall support to the legal team, including drafting legal documents and managing reports and communications
• Responsible for managing subsidiaries, ensuring compliance, policies and procedures relating to OFAC, EAR, FCPA, AML, and Antitrust regulations, and providing corporate secretarial support

Lead the management of our subsidiaries; coordinate with and field questions and requests from internal teams and external service providers; prepare and file corporate documentation, including articles of incorporation, bylaws and operating agreements, board and shareholder minutes, resolutions, consents, EIN and statutory filings or certifications; manage the database of records and corporation information for all subsidiaries; and engage and direct the work of corporate agents and outside subsidiary management vendors

• Ensures compliance with federal, state and local rules and regulations related to corporate compliance, policies and procedures, corporate governance, and subsidiary management, including preparing and submitting regulatory filings, annual reports, maintaining entity management database for officers and directors, corporate structure charts, and obtaining certificates of status from various jurisdictions, and other governance documents
• Manage team reports and communications containing key information
• Manage recordings and filings; utilize eFiling platforms and/or county filing systems
• Prepare and draft legal documents and correspondence
• Support the legal team in the drafting and maintenance of standard documents/templates
• Act as signature coordinator for execution of documents, manage the sign-off approval and archivers for contract repository
• Checks availability and reserves corporate name
• Drafts and files qualification papers and take other action required for qualification under state law and to qualify domestic corporation in foreign jurisdictions
• Obtains existence and good standing information from various states
• Assist with the preparation of document requests in support of RFPs the business participates in
• Assist with counterparty and service provider risk assessments, including KYC/AML/Sanctions due diligence checks
• Compile and prepare information for presentations using MS Office Suite software, including but not limited to, charts, correspondence, reports, tables & analyses, presentations
• Support transactional work by drafting and maintaining closing checklists
• Provide administrative support related to legal work and legal team operations
• Conduct legal and business research as required and other duties as assigned
• Organized professional with expertise in managing resources and optimizing performance. Proficient in providing valuable insights and supporting decision-making processes. Committed to enhancing productivity and contributing to overall success.
• Resolved problems, improved operations and provided exceptional service.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Demonstrated leadership skills in managing projects from concept to completion.
• Goal-oriented professional with proven success in applying analytical skills to solve complex problems and overcome challenges. Dedicated to enhancing team performance and driving business success.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Proved successful working within tight deadlines and a fast-paced environment.
• Provided professional services and support in a dynamic work environment.
• Demonstrated strong organizational and time management skills while managing multiple projects.
• Proven ability to learn quickly and adapt to new situations.
• Learned and adapted quickly to new technology and software applications.
• Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
• Worked well in a team setting, providing support and guidance.
• Managed time efficiently in order to complete all tasks within deadlines.
• Participated and Lead team projects, demonstrating an ability to work collaboratively and effectively.
• Excellent communication skills, both verbal and written.

• Compiled budget reports, cost estimates, and job cost projections to create and manage budgets while monitoring spending utilizing accounting/financial software (Viewpoint by Vista) to manage the monetary activities of the business/projects
• Directed the preparation of RFPs/RFQs for vendors and service providers
• Evaluated cost/expense comparison for projects to ensure competitive pricing for goods and services
• Developed and implemented department workflows to improve overall efficiencies
• Reviewed, coordinated and redlined Contract Agreements, Purchase Orders (POs), Scope of Work (SOW), Products, Change Orders and Draft Amendments to ensure critical documents were completed and contained correct information and mandatory signatures for negotiations with external parties
• Implemented bid leveling practices to ensure participation by all interested parties, for cost comparison and savings on an average of 10-30% on contracts and projects
• Monitored the life cycle of contracts, while consulting with Project Managers on cost allocation, deadlines and schedules
• Created and established a compliance register and checklist to verify sub-agreements were compliant with local, state, and federal requirements including possession of certificates of insurance, and W9 tax form stipulations, DBE/WBE/MBE process

• Recruited, hired, and trained and supervised office staff, groundskeepers and maintenance crews
• Developed a maintenance and repair portal
• Directed work activities in all departments and ensured that assignments were completed in compliance with company standards
• Prepared bank deposits and utilized an accounting system to document financial transactions
• Purchased consumables and equipment for the complex
• Processed invoices and submitted vendor payments
• Processed timesheets, sick and annual leave paperwork, travel reimbursements, and employment documents
• Assigned employee work schedules, daily task sheets, and internal memos
• Drafted correspondence for external recipients
• Coordinated prescreening of prospective tenants, which included background and credit checks
• Scheduled and conducted apartment viewings
• Processed complaints and addressed issues on a timely basis
• Implemented a tenant notice news feed that contained updates and pertinent notices
• Managed and arranged property maintenance activities

• Company Overview: (Official institution within the OECS that procures medicines and allied health equipment on behalf of member States)
• Compiled and documented expression of interest information to ensure retention of confidential documents
• Prepared and updated MS Excel spreadsheets, PowerPoint presentations, and Word documents for company management and meetings with pharmaceutical companies
• Interacted closely with management in critical areas of negotiations, purchasing, and strategies
• Also prepared new pharmaceutical companies for procurement related products and services
• Monitored purchasing policies and processes to guarantee compliance with company and legal statutes
• Developed a database of preferred approved suppliers with sub-categories that contained information for unique shipping guidelines and procedures
• Ensured procurement activities undertaken complied with the principles of transparency, proportionality, fairness and non-discrimination
• Advised and assisted the Commission in preparing its annual procurement plans and provided recommendations for synergies/pooled procurement and facilitating shared resources
• Maintained an up-to-date comprehensive procurement database for efficient management of contracts in terms of contract value, contract period and other related contractual matters for Consultants, Suppliers and Contractors
• (Official institution within the OECS that procures medicines and allied health equipment on behalf of member States)