Pawan Vijay
814, Street Ramdhan, Pahar Ganj,New Delhi
Summary
Experienced Administration professional, having 14+ years of experience in handling Administration, Facility management. Skilled in Vendor Management, Company Transportation, Cafeteria Management, Travel Management (Domestic and International), Housekeeping Management, Employee Engagements, Event Organisation (In-house, outside), Security, Liasioning with Government Offices and Team Management.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Senior Specialist - Workplace
BMTG Advisors India Pvt. Ltd. (Better.com)
08.2024 - Current
- Accomplished multiple tasks within established timeframes.
- Regular Meeting with Senior Management on planning and coordination for upcoming requirements.
- Maintaining the overall cleanliness, security of the organisation.
- Managing Office Transportation (Daily Pick & Drop).
- Managing lunch arrangements, cafeteria management which involves monitoring the hygiene, quantity and quality of food.
- Managing Employee Engagements with HR team and Event Management (In-house, outside like Annual Party, Annual Sports Day, Yoga Day etc.)
- Ensure to keep recreational area clean and ready to use at all times for activities like table tennis, football, chess etc.
- Managing all training related arrangements and set-up (Both Internal and External).
- Managing Travel Desk (Visa, ticketing, stay arrangements, per diem issuance, logistics etc.).
- Managing Internal Library (Procurement of Books, Issuance of Books etc.)
- Petty Cash Management
- Overall procurement for organization that includes IT and non-IT products, merchandise etc.
Administration Manager
Lepton Software Export & Research Pvt. Ltd.
01.2024 - 08.2024
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Managing Travel Management System (Domestic and International)
- Supervised a team of administrative professionals, providing guidance, support, and constructive feedback to ensure high-quality service delivery.
- Developed effective filing systems that streamlined document retrieval, increasing efficiency within the workplace.
- Learned and applied preferred systems for scheduling, purchasing, and problem-solving.
- Prepared comprehensive reports on departmental performance for senior management, enabling informed decision-making and strategic planning efforts.
- Streamlined office processes by implementing efficient administrative systems, resulting in increased productivity and reduced operational costs.
- Maintained up-to-date knowledge of industry best practices in administration management through continuous learning opportunities, ensuring a competitive edge in service provision.
- Negotiated favorable contracts with vendors for office supplies and services, reducing overall operational expenses while maintaining quality standards.
- Liaised with external stakeholders including clients, suppliers, and regulatory bodies to maintain strong working relationships beneficial to the organization''s success.
- Oversaw facilities management tasks such as maintenance requests and space planning initiatives to create a conducive work environment for employees.
- Coordinated office events, seminars and meetings for staff and clients.
- Negotiated and executed contracts on behalf of department.
Manager- Administration
BOLD Technology Systems Pvt. Ltd.
03.2020 - 11.2023
- Accomplished multiple tasks within established timeframes.
- Regular Meeting with Senior Management on planning and coordination for upcoming requirements.
- Maintaining the overall cleanliness, security of the organisation.
- Managing Office Transportation (Daily Pick & Drop).
- Managing lunch arrangements, cafeteria management which involves monitoring the hygiene, quantity and quality of food.
- Managing Group Health Insurance Policy .
- Managing Employee Engagements with HR team and Event Management (In-house, outside like Annual Party, Annual Sports Day, Yoga Day etc.)
- Ensure to keep recreational area clean and ready to use at all times for activities like table tennis, football, chess etc.
- Managing all training related arrangements and set-up (Both Internal and External).
- Managing Travel Desk (Visa, ticketing, stay arrangements, per diem issuance, logistics etc.).
- Managing Internal Library (Procurement of Books, Issuance of Books etc.)
- Overall procurement for organisation that includes IT and non-IT products, merchandise etc.
Associate Manager - Administration
BOLD Technology Systems Pvt. Ltd.
03.2018 - 02.2020
- Handling petty cash division and Liaison with Government Officials
- Processing monthly bills in co-ordination with accounts and admin executives.
- Arranging Parties for the employees. This includes supervision of catering, gifts and other logistic arrangements required for office get together.
- Ordering Stock of stationary & other items of day to day consumption and maintaining the stock records.
- Maintaining attendance and leave records for employees.
- Responsible for ensuring cleanliness & maintenance of the premises.
- Ensuring that all the facilities are maintained at all times. This includes close co-ordination and supervision with electrician, plumbers, carpenters & other facilitators.
- Responsible for cafeteria management which involves checking the quantity and quality of food served in cafeteria.
- Coordinating employee engagement and recreational activities with HR.
- Miscellaneous Admin job within office premises.
- Generating & submitting weekly MIS reports on attendance, cleanliness, security, cafeteria and other administrative issues.
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishing, vehicles, building etc.
- Price negotiation & Vendor creation.
- Assist in implementing all policies & procedures as per the laid down standards of organization for admin.
Lead - Administration
BOLD Technology Systems Pvt. Ltd.
03.2016 - 02.2018
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- Managing Office Transportation (Daily Pick & Drop).
- Managing lunch arrangements, cafeteria management which involves checking the hygiene, quantity and quality of food.
- Handling petty cash division and Liaison with Government Officials.
- Processing monthly bills along with accounts & admin executive Arranging Parties for the employees. This includes supervision of catering, gifts and other logistic arrangements required for office get together.
- Ordering Stock of stationary & other items of day to day consumption and maintaining the stock records.
- Maintaining attendance and leave records for employees.
- Responsible for ensuring cleanliness & maintenance of the premises.
- Ensuring that all the facilities are maintained at all times. This includes close co-ordination and supervision with electrician, plumbers, carpenters & other facilitators.
- Responsible for cafeteria management which involves checking the quantity and quality of food served in cafeteria.
- Coordinating employee engagement and recreational activities with HR
- Miscellaneous Admin job within office premises
- Generating & submitting weekly MIS reports on attendance, cleanliness, security, cafeteria and other administrative issues
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishing, vehicles, building etc.
- Rate negotiation & Vendor creation
- Assist in implementing all policies & procedures as per the laid down standards of organization for admin.
Senior Executive - Administration
BOLD Technology Systems Pvt. Ltd.
08.2014 - 02.2016
- Ordering Stock of stationary & other items of day to .day consumption and maintaining the stock records.
- Arranging Parties for the employees. This includes supervision of catering, gifts and other logistic arrangements required for office get together.
- Maintaining attendance and leave records for employees.
- Responsible for ensuring cleanliness & maintenance of the premises.
- Ensuring that all the facilities are maintained at all times. This includes close co-ordination and supervision with electrician, plumbers, carpenters & other facilitators.
- Responsible for cafeteria management which involves checking the quantity and quality of food served in cafeteria.
- Coordinating employee engagement and recreational activities with HR.
- Miscellaneous Admin job within office premises.
- Generating & submitting weekly MIS reports on attendance, cleanliness, security, cafeteria and other administrative issues.
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishing, vehicles, building etc.
- Rate negotiation & Vendor creation.
- Processing monthly bills along with accounts & admin executive.
- Assist in implementing all policies & procedures as per the laid down standards of organization for admin.
Admin Assistant (Reporting to Senior Manager)
FedEx Express TSCS (I) Pvt. Ltd.
03.2013 - 08.2014
- Handled All Admin & Accounts Related activities of North II Region (UP east, UP west, Uttarakhand &
Rajasthan). - Pantry & Housekeeping Monitoring.
- Coordination with Government bodies for official work etc.
- Coordination with all the Managers & Senior Manager of North II Region (Rajasthan, UP, Uttarakhand)
MIS preparation, record keeping etc. - Manpower Management, leave updation, maintaining report of all north II staff & operational activities.
- Property Management & Facility Management of all the locations.
- Budgeting & Cost Controlling & Bill clearance
Monthly Accrual preparation, ledger preparation
etc. - Coordination with Vendors & Suppliers on all service related issues.
- Contract Management (Lease, Services, Trucking etc.)
- Basic Role of HR in terms of new hiring formalities etc.
- Travel Booking & Hotel Booking.
- Contract Management
Assistant Manager- Facility Management
Kotak Mahindra Bank Ltd
10.2010 - 03.2013
- Handled 60 Branches, 34 AFDs & 200 ATMs
- Accounts cum Administration of all Delhi/NCR location
- Coordination with the vendors as well as with agencies (Care taker, Security, etc).
- Handling Accounts Receivable & Account Payable of all the vendors, agencies etc.
- Coordination with Government bodies for official work etc.
- Contract Management.
- Handling portfolios like Vodafone, Airtel, Tata, Reliance etc., all utility payment of all branches, AFDs & offsite ATMs of Kotak Mahindra BankLtd.
- Coordination with the Head office for all back office related works.
- Prepare & collate monthly MIS and compile data for management purpose.-
- Pantry & Housekeeping Monitoring.
- Verification & scrutinizing the vendor bills.
- Ensuring that all payments are made to suppliers within the stipulated time frame.-
- Identify and implement various ways and means of cost reduction.
- Hotel Booking & Travel Portfolio
Education
PGDBA (OPERATIONS And HR) - DUAL SPECIALISATION
Symbiosis Centre For Distance Learning(Pune)
B.Com -
Delhi University
Class X And XII
CBSESkills
- Strong Administration Management skills
- Human Resource Collaboration
- Impressive Business Communication
- Effective Vendor Management
- Result Oriented
- Effective inter-personal skills
Certification
- 7 habits of highly effective managers.
- Management Development Training (Effective Training Associates, Inc.*, U.S.).
- Information Technology Training - Rukmini Devi Institute of Management Studies, New Delhi.
Affiliations
- C-13, Sector-7, Noida (10,000 sq. ft.)
- G-1, Sector-6, Noida (15,000 sq. ft.)
- 3rd to 6th Floor, Aykon Tower, Sector 135, Noida (53,000 sq. ft.)
Additional Information
Father's Name : Late Mr. Om Prakash Vijay
Mother's Name : Kanta Vijay
Date of Birth : 17th Nov, 1987
Marital Status : Married
Timeline
Senior Specialist - Workplace
BMTG Advisors India Pvt. Ltd. (Better.com)
08.2024 - Current
Administration Manager
Lepton Software Export & Research Pvt. Ltd.
01.2024 - 08.2024
Manager- Administration
BOLD Technology Systems Pvt. Ltd.
03.2020 - 11.2023
Associate Manager - Administration
BOLD Technology Systems Pvt. Ltd.
03.2018 - 02.2020
Lead - Administration
BOLD Technology Systems Pvt. Ltd.
03.2016 - 02.2018
Senior Executive - Administration
BOLD Technology Systems Pvt. Ltd.
08.2014 - 02.2016
Admin Assistant (Reporting to Senior Manager)
FedEx Express TSCS (I) Pvt. Ltd.
03.2013 - 08.2014
Assistant Manager- Facility Management
Kotak Mahindra Bank Ltd
10.2010 - 03.2013
PGDBA (OPERATIONS And HR) - DUAL SPECIALISATION
Symbiosis Centre For Distance Learning(Pune)
B.Com -
Delhi University
Class X And XII
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