Rachel DeMunbrun
Montrose,CO
Summary
Highly organized, proactive and dependable with a team oriented mentality. Sound understanding of database systems. Adaptable and driven with strong work ethics. Individually motivated with in-depth knowledge of people and relationships. Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Vista Charter School
Montrose, CO
07.2021 - Current
- Collected, evaluated and stored documents securely in permanent records.
- Answered questions and fulfilled requests with friendly and knowledgeable service.
- Proofread documents carefully to check accuracy and completeness of all paperwork.
- Provided hands-on training and coaching for junior staff on office policies and regulations.
- Supported development and implementation of clear and successful policies, budgets and procedures for smooth and efficient operations.
- Ordered and restocked supplies in line with budget limits and office needs.
- Responded to incoming department phone calls and directed callers to appropriate team members based on need.
- Processed cash, debit and credit card payments for services rendered and printed receipts detailing services.
- Explained forms and documents to patients, guardians and family members, distributing copies and confirming comprehension.
- Asked various questions from clients to obtain the information necessary for paperwork.
- Maintained HIPAA compliance and integrity of policies and procedures.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed effective filing systems for easy retrieval of information when needed.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Assisted in developing policies and procedures pertaining to office administration matters.
Head Secretary Pomona Elementary
Montrose County School District
Montrose, CO
07.2015 - 06.2021
- Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
- Liaised between internal and external stakeholders to provide updated project status and performance reports.
- Monitored attendance records by taking note of staff vacation time, sick days and personal days.
- Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Managed building access by supplying key cards to employees and visitors.
- Conducted and initialized background checks for potential employees, using Raptor Technologies.
- Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
- Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
- Conducted research using various media sources to obtain relevant data for staff requirements.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Completed supply orders and maintained appropriate levels of office supplies.
- Created agendas, meeting notes and other documents to enhance collaborative process.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
- Produced and distributed memos, newsletters, email updates and other forms of communication.
- Scheduled conferences and made hotel, airfare and ground transportation arrangements and reservations.
- Managed office operations, including scheduling meetings and appointments, coordinating mailings, ordering supplies, and answering telephones.
- Prepared agendas and made arrangements for committee, board and other meetings.
- Provided administrative support to the executive team by taking dictation, typing correspondence, organizing files, making travel arrangements, completing expense reports and managing multiple calendars.
Paraprofessional
Montrose County School District
Montrose, CO
07.2014 - 07.2015
- Conducted special assessments and tutoring sessions to support individual student needs.
- Supervised students and maintained security throughout school buildings and on field trips.
- Promoted student learning by providing individualized and small group support to reinforce classroom topics.
- Performed diverse tasks for teachers, including clerical support, classroom management and document coordination.
- Modeled and taught basic and advanced social skills, conflict management techniques and study approaches to students.
- Delivered instruction individually or in small groups with support from instructor.
- Prepared lesson materials and visual aids to reinforce lesson concepts.
- Completed documentation on student behaviors, interventions and results.
- Liaised with team of professionals to implement comprehensive educational action plans for special needs and at-risk students.
- Provided classroom support throughout planned instruction and individual lessons.
- Utilized curriculum with life-based approach.
Education
BBA - Human Resources
Colorado Mesa University
Grand Junction Colorado07.2028
Some College (No Degree) -
Allied Business Schools
Laguna Hills, CASkills
- Student Database correspondence for sensitive data and information
- Compile information and prepare reports as required
- Review records, reports and data for accuracy, completeness and compliance with predetermined and standardized procedures
- Student database management
- Clear written and verbal dexterity
- Meeting schedule deadlines
- Project deadlines
- Meeting deadlines
- Assisting administration in multiple areas for function of school operations
- Certified in 10-Key
- Mail Management
- Articulate and Well-Spoken
- Professional and Mature
- Excel Spreadsheets
- Proper Phone Etiquette
- Budget Preparation
- Calendar and Scheduling Software
- Visitor Greeting
- Call Routing
- Customer Service
- Verbal and Written Communication
- Critical Thinking
- Bookkeeping and Basic Accounting
- Administrative Support
- Social Media Management
- Scheduling
- Database Management
- Accounting
Timeline
Executive Assistant
Vista Charter School
07.2021 - Current
Head Secretary Pomona Elementary
Montrose County School District
07.2015 - 06.2021
Paraprofessional
Montrose County School District
07.2014 - 07.2015
BBA - Human Resources
Colorado Mesa University
Some College (No Degree) -
Allied Business Schools
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