Summary
Overview
Work History
Education
Skills
Timeline
BusinessAnalyst
SARA CASTRO

SARA CASTRO

Rosenberg,TX

Summary

Executive administrative professional skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills, with over 15 years of experience in the departmental administration of the engineering, higher education, and financial industries.

Overview

19
19
years of professional experience

Work History

Executive Assistant

UTHealth Houston Cizik School Of Nursing
01.2019 - Current
  • Executive Assistant to Associate Dean for Research and Chair, Research: maintains calendar, schedules meetings (attends meetings as requested to take minutes), composes correspondence and memoranda, receive and escort guests, coordinates purchases, travel arrangements, expense reimbursements, and regularly handles highest level of confidential information and sensitive issues
  • Accounts Payable and Purchasing (Coupa): processed and tacked vendor invoices, office supplies, official functions, expense reimbursements, travel arrangements and related guest visit expenses
  • Master Key Holder: entrusted with master key for Research Department (5th floor)
  • Research Department Meeting (quarterly): planning, coordination and logistics for presentation (both in-person and online)
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Familiar with Canvas

Executive Assistant

Texas Southmost College
01.2018 - 07.2018
  • Executive Assistant to Dean of STEM/CTE and Department Administrator of Natural Sciences (Biology, Chemistry, Physics) and Mathematics Departments
  • Handled confidential and sensitive information with discretion and tact.
  • Accounts Payable and Purchasing (Colleague), tracked and processed vendor invoices, requisitioned supplies, credit card reconciliation, departmental budget management and managed travel arrangements and expense reports for faculty members
  • Entrusted with master key and responsible for SETB building (opened and closed office daily), coordinated work order requests with Helpdesk, Facilities, IT and Security, and handled sensitive and extensive confidential data as departmental custodian of documents and records
  • TSC A&M-Chevron Engineering Academy – responsible for chaperoning and mentoring 20 students during Spring 2018 SEC Engineering Career Fair trip to College Station
  • Updated spreadsheets to track department expenses and budget

Department Administrator

Tolunay-Wong Engineers Inc.
06.2016 - 07.2017
  • Coordinated and communicated with project engineers regarding proposals and projects production and performed office administrative duties to ensure efficient and productive department workflow
  • Prepared reports and maintained department's records and files
  • Composed communications with clients including invoicing delivery
  • Revised and prepared proposals, reports, and invoicing documents
  • Monitored proposal production and client submittals
  • Tracked and processed vendor invoices
  • Followed up to ensure submission of department's employees payroll timekeeping
  • Coordinated Lunch & Learn meetings, schedule conference rooms
  • Produced management company credit card expense reports (Ajera) and purchase order requests (AssetPanda)
  • Initiated new project setup using AJERA and CMELMS programs
  • Interpreted and created boring logs using Geosystems program
  • Created organized filing system to manage department documents
  • Determined, monitored and controlled expenditures required to manage operational, research and personnel expenses of department

Marketing Assistant

Tolunay-Wong Engineers Inc.
04.2011 - 06.2016
  • Served as Executive Assistant to the Vice President of the Southeast Region (Manager of Marketing & Business Development) and assisted Business Development Managers with research and events
  • Performed responsibilities of Marketing/Business Development Coordinator (prepared requests for proposal, statement of qualifications for professional services, attend pre bid meetings and business development luncheons, dinners and events, prepared proposals and maintained client contacts, represented firm at trade fair exhibits/booths and other work-related events)
  • Assisted in the redesign of company's marketing brochures and updated website
  • Assisted Health and Safety Corporate Manager maintaining OSHA 300 and 300A recordkeeping on ISNetworld and Avetta (PICS) and clients' prequalifications.
  • Maintained documentation, detailing assignments, in-progress work and completed project milestones.
  • Generated leads through phone calls, emails and face-to-face interactions.
  • Worked closely with business development team to create and maintain marketing materials for sales presentations and client meetings.
  • Updated spreadsheets with statistical, financial and non-financial information.
  • Contributed to team meetings and brainstorming sessions.

Environmental Services Assistant

Tolunay-Wong Engineers, Inc.
03.2008 - 04.2011
  • Served as Executive Assistant to Vice President of Environmental Services Department
  • Performed office administrative assistant duties to support staff biologists (research, reports, and training)
  • Determined chemical composition and nature of land pollutants by analyzing and collecting soil.
  • Prepared summaries and charts by testing and gathering samples and summarizing findings.
  • Assisted with data management for regulatory and operational reporting.
  • Collected water samples from semi-processed, processed and raw water.
  • Environmental technician field services - oversaw Phase II Environmental Site Assessment drilling and soil/water sampling, and conducted Wetlands Determination and Delineation field activities (data forms, soil profiles and plant identification) and proficient with Trimble Unit GPS mapping

Member Service Representative II

Texans Credit Union
10.2004 - 08.2007
  • Handled large sums of cash, paying/receiving transactions, account management (opening and closing accounts, including lines of credit, credit cards), and performed opening/closing office related responsibilities
  • Opened customer accounts and provided deposit and withdrawal receipts.
  • Promoted superior experience by addressing customer concerns, demonstrating empathy, and resolving problems swiftly.
  • Independently serviced the Automated Teller Machine (ATM): balancing, cash loads ($40k - $80k), maintenance and deposits
  • Provided customer service to credit union account holders
  • Served as a certified Texas Notary

Education

Associate - Arts

Houston Community College
Houston, TX

Skills

  • Office Administration
  • Master Calender Management
  • Travel Arrangement Coordination
  • Special Event Projects
  • Business Correspondence
  • Arrange Business Meetings
  • Video Conferencing Software
  • Office Supplies and Inventory
  • Employee Training
  • Expense reporting
  • Project Management
  • MS Office Suite

Timeline

Executive Assistant

UTHealth Houston Cizik School Of Nursing
01.2019 - Current

Executive Assistant

Texas Southmost College
01.2018 - 07.2018

Department Administrator

Tolunay-Wong Engineers Inc.
06.2016 - 07.2017

Marketing Assistant

Tolunay-Wong Engineers Inc.
04.2011 - 06.2016

Environmental Services Assistant

Tolunay-Wong Engineers, Inc.
03.2008 - 04.2011

Member Service Representative II

Texans Credit Union
10.2004 - 08.2007

Associate - Arts

Houston Community College

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