Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Isabela DE FREITAS GOMES

Norwalk ,CT

Summary

Dedicated Executive Assistant with excellent experience in the industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with a focus on quality.

Overview

7
7
years of professional experience

Work History

Executive Assistant

FREEDOM CONSTRUCTION CORP
Norwalk , CT
2019.11 - Current
  • Successfully streamlined challenging schedules, coordinated meetings, and improved executive time management with exceptional organizational skills.
  • Handling confidential information with utmost discretion has built strong trust within the organization and among its clients, a testament to my professionalism and integrity.
  • Effectively communicating and proactive prioritization, and achieved a remarkable 78% enhancement in executive time optimization, a precise measure of my effectiveness compared to previous years.
  • Leveraging my tech-savvy, problem-solving, and detail-oriented skills,
  • Managed a demanding calendar and consistently delivered effective solutions.
  • Collaborates with support staff and various departments, professionally representing the executive and organization. With impeccable time management and multitasking abilities,
  • Played a pivotal role in a fast-paced setting, ensuring deadlines were consistently met and goals were accomplished.

Executive Administrative Assistant

MAID GOOD SERVICES
Norwalk , CT
2018.08 - 2019.11
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
  • Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
  • Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Enhanced communication between departments through proactive coordination of meetings and events.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Streamlined office operations by implementing efficient filing systems and managing executive calendars.
  • Conducted research on industry trends, providing valuable insights to support strategic decision-making.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.

Executive Assistant

Hudson Family
Norwalk , CT
2017.07 - 2018.07
  • Provided exceptional support during board meetings by preparing materials, recording minutes, and promptly following up on action items.
  • Expedited decision-making for the Chairman and CEO by researching relevant information, preparing reports, and presenting findings concisely.
  • Managed complex calendars successfully, accommodating last-minute changes and ensuring timely appointment attendance.
  • Ensured the timely completion of projects by tracking progress, identifying roadblocks, and offering solutions to overcome obstacles.
  • Answered a high volume of phone calls and email inquiries.
  • Supported corporate partners' and staff's business and hospitality needs during meetings and company events.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Handled confidential and sensitive information with discretion and tact.
  • Took notes and dictation at meetings.
  • Managed incoming and outgoing mail, mail, email, and faxes.
  • Coordinated events and worked on ad hoc projects.
  • Improved workflow efficiencies by developing comprehensive filing systems to retrieve critical documents easily.
  • Prepared comprehensive meeting agendas, enabling productive discussions that led to actionable outcomes.
  • Organized high-profile events and conferences, ensuring seamless execution and positive attendee experience.
  • Processed travel expenses and reimbursements for the executive team and senior management group.
  • Screened calls and emails and initiated actions to respond to or direct messages for managers.

Executive Assistant

INHOUSE
Norwalk , CT
2017.07 - 2017.07
  • Answered a multi-line Phone System
  • Proficiently managed intricate calendars, optimized executives' time by scheduling appointments, meetings, and property viewings, and coordinated real estate contracts.
  • With a steadfast commitment to confidentiality, I organized events, managed expenses, and ensured the utmost discretion in handling sensitive information related to all transactions.
  • As an executive communication specialist, I consistently maintained professionalism in more than 100 emails, phone calls, and correspondences per day.
  • Central to my role was client interaction, which involved coordinating with clients, real estate agents, and stakeholders to facilitate property showings and address inquiries.
  • Engaging in market research and property data analysis, I contributed valuable insights to decision-making processes.
  • Managed databases, organized travel arrangements, and provided crucial support in meetings, including agenda preparation and minute-taking
  • Screened calls and emails and initiated actions to respond to or direct messages for managers.
  • Processed travel expenses and reimbursements for the executive team and senior management group.
  • Handled confidential and sensitive information with discretion and tact.
  • Facilitated training and onboarding for incoming office staff.
  • Greeted arriving visitors, determined the nature and purpose of the visit, and directed individuals to appropriate destinations.
  • Took notes and dictation at meetings.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.

Education

Bachelor of Science - Electrical Engineering

University
Brazil, United States
06.2016

Skills

  • Microsoft V8i
  • AutoCAD
  • Microsoft Office
  • Microsoft Word
  • Excel
  • PowerPoint
  • Office Administration
  • Proofreading
  • Research abilities
  • Calendar Management
  • Travel Arrangements
  • Document Preparation

Languages

Spanish
Native or Bilingual

Timeline

Executive Assistant

FREEDOM CONSTRUCTION CORP
2019.11 - Current

Executive Administrative Assistant

MAID GOOD SERVICES
2018.08 - 2019.11

Executive Assistant

Hudson Family
2017.07 - 2018.07

Executive Assistant

INHOUSE
2017.07 - 2017.07

Bachelor of Science - Electrical Engineering

University
Isabela DE FREITAS GOMES