Isabela DE FREITAS GOMES
Norwalk ,CT
Summary
Dedicated Executive Assistant with excellent experience in the industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with a focus on quality.
Overview
7
7
years of professional experience
Work History
Executive Assistant
FREEDOM CONSTRUCTION CORP
Norwalk , CT
11.2019 - Current
- Successfully streamlined challenging schedules, coordinated meetings, and improved executive time management with exceptional organizational skills.
- Handling confidential information with utmost discretion has built strong trust within the organization and among its clients, a testament to my professionalism and integrity.
- Effectively communicating and proactive prioritization, and achieved a remarkable 78% enhancement in executive time optimization, a precise measure of my effectiveness compared to previous years.
- Leveraging my tech-savvy, problem-solving, and detail-oriented skills,
- Managed a demanding calendar and consistently delivered effective solutions.
- Collaborates with support staff and various departments, professionally representing the executive and organization. With impeccable time management and multitasking abilities,
- Played a pivotal role in a fast-paced setting, ensuring deadlines were consistently met and goals were accomplished.
Executive Administrative Assistant
MAID GOOD SERVICES
Norwalk , CT
08.2018 - 11.2019
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Streamlined office operations by implementing efficient filing systems and managing executive calendars.
- Conducted research on industry trends, providing valuable insights to support strategic decision-making.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.
Executive Assistant
Hudson Family
Norwalk , CT
07.2017 - 07.2018
- Provided exceptional support during board meetings by preparing materials, recording minutes, and promptly following up on action items.
- Expedited decision-making for the Chairman and CEO by researching relevant information, preparing reports, and presenting findings concisely.
- Managed complex calendars successfully, accommodating last-minute changes and ensuring timely appointment attendance.
- Ensured the timely completion of projects by tracking progress, identifying roadblocks, and offering solutions to overcome obstacles.
- Answered a high volume of phone calls and email inquiries.
- Supported corporate partners' and staff's business and hospitality needs during meetings and company events.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated training and onboarding for incoming office staff.
- Handled confidential and sensitive information with discretion and tact.
- Took notes and dictation at meetings.
- Managed incoming and outgoing mail, mail, email, and faxes.
- Coordinated events and worked on ad hoc projects.
- Improved workflow efficiencies by developing comprehensive filing systems to retrieve critical documents easily.
- Prepared comprehensive meeting agendas, enabling productive discussions that led to actionable outcomes.
- Organized high-profile events and conferences, ensuring seamless execution and positive attendee experience.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Screened calls and emails and initiated actions to respond to or direct messages for managers.
Executive Assistant
INHOUSE
Norwalk , CT
07.2017 - 07.2017
- Answered a multi-line Phone System
- Proficiently managed intricate calendars, optimized executives' time by scheduling appointments, meetings, and property viewings, and coordinated real estate contracts.
- With a steadfast commitment to confidentiality, I organized events, managed expenses, and ensured the utmost discretion in handling sensitive information related to all transactions.
- As an executive communication specialist, I consistently maintained professionalism in more than 100 emails, phone calls, and correspondences per day.
- Central to my role was client interaction, which involved coordinating with clients, real estate agents, and stakeholders to facilitate property showings and address inquiries.
- Engaging in market research and property data analysis, I contributed valuable insights to decision-making processes.
- Managed databases, organized travel arrangements, and provided crucial support in meetings, including agenda preparation and minute-taking
- Screened calls and emails and initiated actions to respond to or direct messages for managers.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Facilitated training and onboarding for incoming office staff.
- Greeted arriving visitors, determined the nature and purpose of the visit, and directed individuals to appropriate destinations.
- Took notes and dictation at meetings.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Education
Bachelor of Science - Electrical Engineering
University
Brazil, United States06.2016
Skills
- Microsoft V8i
- AutoCAD
- Microsoft Office
- Microsoft Word
- Excel
- PowerPoint
- Office Administration
- Proofreading
- Research abilities
- Calendar Management
- Travel Arrangements
- Document Preparation
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant
FREEDOM CONSTRUCTION CORP
11.2019 - Current
Executive Administrative Assistant
MAID GOOD SERVICES
08.2018 - 11.2019
Executive Assistant
Hudson Family
07.2017 - 07.2018
Executive Assistant
INHOUSE
07.2017 - 07.2017
Bachelor of Science - Electrical Engineering
University
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