PeopleSoft
Thelma Smith
Mobile,AL
Summary
Detail-oriented Accountant with 8 years effectively maintaining accurate accounting information for large-scale financial organizations. History working as part of financial team to manage diverse financial functions, tax management and reporting. Works closely with executive management on complex mergers and acquisitions and divestitures. Experienced in customer service and strong leadership building skills. Background in Grant Proposal and writing, administrative/clerical, Retail Management, and Hospitality. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
7
7
years of professional experience
Work History
AP GRANT ACCOUNTANT
Housing First Inc.
02.2024 - Current
- Compiles grant documentation for grant draws, as assigned
- Maintains accurate client information for monthly rent
- Processes all payments/donations received
- Assists with processing all checks
- Contributes to team effort by accomplishing related results as needed
- Other duties, as assigned accounts payable and account reconciliations
- Assists with grant budgets, grant closing activities and grant audits; as assigned
- Work with the grants department to determine the budget and reporting requirements of any new and existing grants
- Provide backup on other accounting functions, such as payroll, procurement, accounts payable and receivable, and benefits administration
- Assist in financial management activities
- Assist in reconciling budget to actual expense activity for all grants and contracts
- Prepare financial reports and invoices for all grants to ensure timely and accurate submission to government funders
- Responsible for grant accounting functions, including reviewing and preparing budgets and amendments, preparing grant reports and financial documentation maintenance, and maintaining monthly accruals of expected grant income
- Entered data into accounting software accurately to prepare journal entry information
- Executed tasks related to accounts payable, accounts receivable, financial statement preparation and cash flow analysis.
ACCOUNTANT
Prichard Housing Authority
05.2023 - 02.2024
- Reconciled financial discrepancies by collecting and analyzing account information
- Maintained the general ledger, adjusting entries and month-end closings
- Processed accounts payable, accounts receivable, cash, billing, and payments
- Supported monthly reporting analysis to validate internal reports and reconcile production operations and the general ledger
- Performed all duties under the supervision of the company and state housing principals
- Drafted and prepared journal entries, bank reconciliations, account receivables, and business budgets
- Reconciled and presented bank statements and general ledger accounts
- Regularly reviewed accounting structures and procedures to identify areas in need of improvement.
HR/PAYROLL CLERK
UJ Chevrolet Inc.
04.2022 - 05.2023
- Accurately processed weekly payroll for a staff of 70 employees
- Generated and distributed payroll checks and direct deposits
- Reconciled payroll discrepancies and resolved errors
- Processed garnishments, levies, and other deductions
- Monitored and updated employee deductions and contributions
- Maintained accurate and up to date employee records
- Compiled data from various sources for payroll processing
- Collaborated with internal departments to ensure payroll Calculated and tracked vacation, sick time, and other leave
- Processed new hire paperwork and setup employee accounts
- Researched and responded to employee payroll inquiries
- Handled confidential employee information with discretion
- Developed and implemented payroll procedures and policies
- Tracked and submitted payroll taxes and other deductions
- Audited employee time cards for time tracking and payroll processing
- Generated and maintained payroll reports
- Assisted with year-end reporting and W-2 preparation
- Entered and updated employee data in the payroll system
- Processed retroactive pay, adjustments, and bonus payments
- Balanced period-end reports and reconciled payrolls to bank statements
- Sorted data department-wide and distributed payroll information to HR and accounting departments for payment approval
- Reviewed timesheets, work charts, and wage computation to detect and reconcile payroll discrepancies
- Verified hours worked, attendance and pay adjustments and posted information into designated records
- Maintained payroll information by accurately collecting, calculating and entering data.
INVENTORY AND PROCUREMENT SPECIALIST
Feeding the Gulf Coast
06.2019 - 02.2022
- Ensured timely delivery of goods and services
- Provided training and guidance to new procurement staff
- Developed and implemented strategies to improve procurement efficiency
- Reviewed and reconciled vendor invoices and statements
- Generated monthly and quarterly reports on procurement activities
- Developed and implemented strategic procurement plans to ensure efficient and cost-effective procurement operations
- Negotiated contracts with vendors and suppliers to obtain favorable prices and terms
- Established and maintained strong relationships with vendors and suppliers
- Monitored and evaluated supplier performance to ensure compliance with contractual agreement
- Conducted market research to identify new sources of supply and analyze pricing trends
- Developed and maintained a database of approved vendors and suppliers
- Managed procurement of materials, supplies, and equipment
- Prepared and issued purchase orders and invoices
- Researched and evaluated potential suppliers to ensure quality and cost effectiveness of products and services
- Established and enforced purchasing policies and procedures
- Ensured accuracy of purchasing documents in accordance with company policies and procedures
- Monitored stock levels and placed orders to maintain adequate inventory levels
- Developed and implemented cost-saving strategies to reduce expenses
- Ensured compliance with relevant state laws and USDA regulations regarding procurement operations
- Analyzed and reported procurement performance and activities to the Board of Directors and CEO
- Resolved vendor and supplier issues in a timely manner
- Tracked and monitored purchase orders to ensure timely delivery.
CHILD NUTRITION PROGRAMS MANAGER
Feeding the Gulf Coast
06.2019 - 02.2022
- Provided coaching, mentoring, and consultations to staff to enhance overall program development
- Reviewed weekly inventory and recorded facility needs according to stock and program site's needs
- Enhanced the company's reputation by providing exceptional customer service at an individual level
- Successfully initiated and implemented a premium level of service expectations, resulting in an enhanced client list and higher revenue
- Consistently received positive feedback from guests on performance reviews
- Implemented training courses for new associates and program training courses for existing and new sites
- Served as the subject expert on rules, regulations, and guidelines related to the state of Alabama devised for the Child Nutrition Programs (CNP)
- Submitted appropriate applications for federally funded child feeding programs, including assisting with annual budgets, grant writing proposals, and presentations
- Developed, cultivated, and maintained new and existing child feeding program sites and partnerships
- Conducted final review and submission of program documents for claim submissions, including expenses
- Assisted parent company (Feeding America) with program audits.
ACCOUNTS PAYABLE CLERK II
University Hospital
02.2017 - 06.2019
- Managed customer accounts, including invoicing, payments, and collections
- Ensured accuracy of account information in the company database
- Monitored and tracked account status and performance
- Monitored customer payments and balances and followed up on overdue payments
- Processed customer invoices in a timely and accurate manner
- Analyzed customer accounts to identify discrepancies and potential account holds
- Reconciled customer accounts monthly
- Investigated and resolved billing and payment issues
- Processed payments and refunds/credits to vendors
- Tracked and updated customer accounts daily
- Assisted in the preparation of customer account statements
- Responsible for decreasing the deficit of 1.6 million-dollar debt in six months to less than $40,000
- Coded and processed accurate invoices to obtain timely payments
- Researched payment issues and outstanding checks
- Entered invoices into company accounting software, processing as many as 350 per month.
Education
MASTER OF SCIENCE - BUSINESS ADMINISTRATION AND FINANCE -
Southern New Hampshire University
Atlanta, GA05.2026
BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION AND FINANCE - undefined
DeVry University
Atlanta, GA05.2010
ACCOUNTING - undefined
Atlanta Technical College
Atlanta, GA04.2008
Skills
- Grant compliance
- Expense tracking
- Regulatory reporting
- Financial statements
- Cost allocation
- Audit support
- Financial forecasting
- Data analysis
- Assistance budgeting
- Hospitality
- GAAP compliance
- Accrual and Cost Accounting
- Financial Statements
- Accounting Controls
- Financial reporting
- Inventory verification
- Collect data
- Audit management
- Report on findings
- Bank reconciliation
- General ledger accounting
- Journal updating
- Prepare budgets
- Report preparation
- Inventory property
- Audit financial records
- Payroll review
- Payroll processing
- GAAP application
- Accounts payable and receivable
- Generally Accepted Accounting Principles (GAAP)
- GAAP Accounting
- Bookkeeping
- Calculating liabilities
- Cash Flow analysis
- Data inputting
- Budget Analysis
- Auditing
- Regulatory Compliance
- Financial Analysis
- Payroll Administration
- Proposal Review
- Payroll Management
- Accounts Payable
- Cash Flow Management
- Quickbooks
- Financial Planning
- Account Reconciliation
- QuickBooks expert
- General Ledger Management
- Strategic Planning
- Auditing procedures
- Analytical research
- Financial statements expertise
- Fiscal budgeting knowledge
- SAP expertise
- Intuit QuickBooks specialist
- Cloud accounting
- PeopleSoft
- General Ledger Entries
- Full-cycle accounting
- Accounting and bookkeeping
- Customer Relations
- Superior attention to detail
- Financial Auditing
- Accounts Payable and Receivable
- Account reconciliation processes
- GAAP understanding
- ERP systems proficiency
- MS Office Suite
- Administrative Support
- Invoice balancing
- Payroll Processing
- Bank Reconciliation
- Cost accounting
- Finance
References
References are available upon requests.
Software
Reynolds & Reynolds
ADP
Sage
Oracle NetSuite
Intuit QuickBooks
ERP
Peachtree
Timeline
AP GRANT ACCOUNTANT
Housing First Inc.
02.2024 - Current
ACCOUNTANT
Prichard Housing Authority
05.2023 - 02.2024
HR/PAYROLL CLERK
UJ Chevrolet Inc.
04.2022 - 05.2023
INVENTORY AND PROCUREMENT SPECIALIST
Feeding the Gulf Coast
06.2019 - 02.2022
CHILD NUTRITION PROGRAMS MANAGER
Feeding the Gulf Coast
06.2019 - 02.2022
ACCOUNTS PAYABLE CLERK II
University Hospital
02.2017 - 06.2019
MASTER OF SCIENCE - BUSINESS ADMINISTRATION AND FINANCE -
Southern New Hampshire University
BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION AND FINANCE - undefined
DeVry University
ACCOUNTING - undefined
Atlanta Technical College
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