Theresa Ayala

• Streamlined office processes by implementing efficient document management and filing systems.
• Enhanced team productivity by providing administrative support and coordinating daily operations.
• Improved customer satisfaction with prompt and professional responses to inquiries and concerns.
• Managed schedules, appointments, and travel arrangements for executives, ensuring seamless coordination of events.
• Maintained professional work environment by establishing clear office policies and procedures.
• Safeguarded sensitive information through proper handling of confidential documents and secure storage methods.

• Assist with administration of proper use of business systems

• Knowledge on Workers Compensation

• Processes Federal forms of identification.

• Ensure compliance with all federal and state human resource requirements.

• Administrative support to PM and serves as technical point of contact.

• Process and track all program vacation request, to include maintaining vacation calendar accurately reflecting past and forecasted vacations across large and diversely located workforce

• Assist Project Manager and supervisors with timesheet issues and timely corrections.

• Knowledge on Contracts, PWS, SOW and QASP

• Evaluate employee requests, identifying issues and determining appropriate source for resolution

• Responding to routine questions on policy and procedures for SCA

• Reach out to authorized vendors for replenishment of regular supplies and handle associated documentation, which includes processing small purchase orders, purchase requisitions, and check requests.

• Knowledge with DPW and Fort Hood policies and procedures.

• Manages DD2875 & FHUA for creation of Fort Hood accounts.

• Manages all IA Training (Cyber Awareness, OPSEC and Antiterrorism)

• Answer employee questions and addresses employee concerns with company.

• Corporate HR Coordinator responsible for large portfolio consisting of 14 contracts and 600+ personnel scattered throughout United States.
• Partner with Executive and Operations leadership to plan, organize, implement, and manage HR needs of corporation.
• Executes multiple HR activities to include workforce planning, onboarding, project phase in/out, employee relations with quality communication skills, and compliance.
• Oversee all HR personnel associated with each PMO location ensuring accurate HR action processing.
• Collaborate with Project Managers on adverse employment actions to ensure compliance with company policy and engage PEO when required.
• Execute recruitment activities by attending job fairs and identifying potential applicants on experience, skills, and education.
• Organize and process deployment medical and dental screenings for required applicants.

• Tracking costs to ensure optimal allocation of business resources. Committed to providing accurate cost projections and communicating with all relevant parties to verify costs and adjust as necessary.
• Provided quality control/assurance
• Excellent skillset in management of databases and recordkeeping systems.
• Complete all actions for onboarding new hires throughout corporation
• Manage Alcohol/Drug Screening Programs for corporation
• Assist with LSI Sympaq accounting system
• Knowledge on Contracts, PWS, SOW and QASP
• Experience working with SCA projects
• Collaborate with PEO and Project Managers to execute Leaves of Absence, FMLA actions and accommodation requests

• Recruit potential applicants on experience, skills, and education
• Update job requirements when needed
• Excel skills in database management and record keeping
• Organizes documentation for employees and new hires
• Perform background checks required by company
• Organize and manage new employee orientation, on-boarding, and training programs
• Managed Alcohol/Drug Screening Program for project
• Provide information on employee benefits, programs, and education.
• Cover all compliance for human resource federal and state requirements
• Maintain employee records and paperwork
• Executes multiple HR activities to include workforce planning, onboarding, project phase in/out, employee relations with quality communication skills, and compliance.
• Represent employer in community and recruiting events
• Answer employee questions and addresses employee concerns with company.

• Assist with administration of proper use of business systems to include but not limited to time, accounting systems, employee in processing, office administration, procurement, and property accountability functions.
• Knowledge on Workers Compensation
• Processes Federal forms of identification.
• Administrative support to PM and serves as technical point of contact.
• Process and track all program vacation request, to include maintaining vacation calendar accurately reflecting past and forecasted vacations across large and diversely located workforce
• Assist project manager and supervisors with timesheet issues and timely corrections.
• Executes multiple HR activities to include workforce planning, onboarding, project phase in/out, employee relations with quality communication skills, and compliance.
• Evaluate employee requests, identifying issues and determining appropriate source for resolution
• Responding to routine questions on policy and procedures for SCA
• Contact approved vendors to reorder routine supplies; process paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests.
• Knowledge on Contracts, PWS, SOW and QASP
• Manages DD2875 & FHUA for creation of Fort Hood accounts.
• Manages all IA Training (Cyber Awareness, OPSEC and Antiterrorism)

• Assist with administration of proper use of business systems to include but not limited to time, accounting systems, employee in processing, office administration, procurement, and property accountability functions.
• Administrative support to PM and serves as technical point of contact.
• Process and track all program vacation request, to include maintaining vacation calendar accurately reflecting past and forecasted vacations across large and diversely located workforce
• Assist Project Manager and supervisors with timesheet issues and timely corrections.
• Knowledge on Contracts, PWS, SOW and QASP
• Evaluate employee requests, identifying issues and determining appropriate source for resolution
• Responding to routine questions on policy and procedures for SCA
• Maintain supply inventory; verify inventory levels by checking cabinets, and place orders as needed.

• Tracking costs to ensure optimal allocation of business resources. Committed to providing accurate cost projections and communicating with all relevant parties to verify costs and adjust as necessary.
• Review, inspect and verify supplies received against invoice and packing slip, initiate requests for vendor corrections.
• Provided quality control/assurance
• Executes multiple HR activities to include workforce planning, onboarding, project phase in/out, employee relations with quality communication skills, and compliance.
• Contact approved vendors to reorder routine supplies; process paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests
• Processing and accounting for fleet section.