Theresa Otte
Gainesville,GA
Summary
Experienced office administrator with proficiency in various administrative functions, scheduling, and office management. Demonstrates strong communication and organizational skills to support the principal and staff, ensuring smooth day-to-day operations.
Overview
14
14
years of professional experience
Work History
Office Administrator
Cornerstone Schools
07.2011 - Current
- Under direct supervision of principal provided administrative assistance at school site for K-12th grades
- Composed documents, forms and communications (e.g., bulletins, reports, newsletters, handbooks, calendars)
- Scheduled appointments with students, parents and teaching staff or others as requested
- Assisted in planning and scheduling events such as school yours, open house, field trips, assemblies, conferences, etc
- Greeted and assisted visitors, including students, parents, substitutes teachers, etc
- Entered data into computer system regarding enrollment and student records, transportation, attendance, withdrawals
- Strong attention to detail and ability to work with large volumes of data with accuracy
- Excellent written and verbal communication skills
- Proficiency in using Microsoft Office (Excel, Word, Outlook) and/or Google Workspace (Sheets, Docs, Calendar), Gradelink, Canva, Facebook
- Ability to multitask, prioritize, and manage time efficiently
- Strong problem-solving skills and ability to work independently with minimal supervision
- Organized special events such as field days, parent-teacher conferences, and graduation ceremonies to foster a sense of community within the school setting.
- Ensured compliance with local regulations by maintaining accurate attendance records for students
- Streamlined report card distribution process, ensuring timely and accurate delivery to parents and guardians.
- Increased parent satisfaction with school communication by regularly updating school's Facebook page and newsletter.
- Facilitated smooth enrollment process for new students, ensuring all necessary paperwork was completed and processed.
- Managed phone and email correspondence
- Interacted with vendors for school uniform needs and lunch program for interested students
Education
Bachelor of Arts - Marketing
West Georgia University
Carrollton, GA06.1989
Middle School Certification - Science
Mercer University
Atlanta, GA06.1991
Skills
- Deadline-Oriented Planning
- Office Management
- Clerical Support
- Database Management
Timeline
Office Administrator
Cornerstone Schools
07.2011 - Current
Bachelor of Arts - Marketing
West Georgia University
Middle School Certification - Science
Mercer University
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