Theresa Sparks
Rockport,Texas
Summary
CONSTRUCTION RECORDKEEPER
Experienced Construction Recordkeeper with over 20 years experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
22
22
years of professional experience
Work History
Construction Recordkeeper II
Texas Department Of Transportation
12.2019 - Current
- Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed.
- Works closely with contractors.
- Perform assignments following specific instructions and are subject to frequent review by the immediate supervisor.
- Monitors contractors’ compliance with federal requirements related to Equal Employment Opportunity and wages;
- Monitors on-the-job training program and Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) programs; submits monthly reports;
- Prepares and submits monthly final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made;
- Prepares and types correspondence, reports, and supporting documents;
- Sets up field records, electronic directories for file organization, and orders document plans.
- Performs other duties, as assigned.
- Attends preconstruction conference meetings to instruct contractor’s bookkeeper on record-keeping duties.
- Prepares and submits monthly & final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
- Optimized storage space utilization with effective organization strategies that maximized capacity without compromising accessibility or compliance requirements.
- Prepares audit findings to submit to audit manager after reviewing project files and contractor and Inspector project submittals.
Office Manager
DAWSON RECYCLING, INC
03.2010 - 11.2019
- Planning, Organizing and overseeing the entire office administration
- Utilize bookkeeping and organize the storage of data
- Manage client bid agreements, record tracking and data communications
- Coordinate with clients to guarantee terms of bid agreement/contracts are fulfilled in compliance with the contract terms and regulations
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures
- Create and maintain spreadsheets for tracking and recordkeeping
- Reordered stock to replenish inventory without interruption to production
- Tracked inventory, conducted cycle counts and audits and resolved issues to maintain accurate
- Retrieve, sort, copy, and file all documents and paperwork
- Attend safety meetings and implement safety compliance to maintain a safety culture
- Coordinate with the accounting team and carry out financial transactions
- Deal directly with customers either by telephone, electronically or face to face
- Maintain customer records and accounts
- Billing, Invoicing and past due collections
- Prepare daily, weekly and monthly reports
- Introduce new policies, rules and regulations to be followed
- Coordinate, implement office document filling plan
- Process all new hire documents and new employee training
- Count and balance cash drawer and make daily deposits
Executive Director
ARANSAS PASS FOR YOUTH INC
01.2009 - 01.2010
- Design, delivered, and evaluate camp program that meets the needs and interests of the camps target populations and ensure their delivery in a safe quality manner
- Remain current with information on the developmental needs of youth
- Seek and analyze input from youth, families and staff regarding the quality, safety and enjoyment of the program and staff annually
- Oversee the financial management and fund development operations to allow for adequate annual funding and meet long term goals
- Develop and monitor budget for the camp operations
- Develop and design long-term fund raising strategies for the camp program and facilities
Office Manager
PERFORMANCE ENERGY SERVICES
05.2006 - 03.2009
- Administrative and clerical support
- Processed new hire documents as well as coordinated employee orientation & employee training
- Record keeping/Logs
- Work diligently with human resources and accounting/payroll department
- Data Entry using spreadsheets to track and organize information
- Processed purchase orders
- Answer multiple phone lines
- Coordinate safety meetings and implemented safety compliance
- Handled confidential and sensitive information and documents
Administrative Assistant
MCCOY'S BUILDING SUPPLY
02.2002 - 05.2006
- Planning, Organizing and overseeing entire office administration
- Utilize bookkeeping and organize storage of data
- Manage client bid agreements, record tracking and data communications
- Controlled and managed document processes by reviewing files, records and critical
information to confirm accuracy and ensure compliance with company policies and
procedures - Create and maintain spreadsheets and develop administrative and logistical reports
- Reordered stock to replenish inventory without interruption to production
- Tracked inventory, conducted cycle counts and audits and resolved issues to maintain accurate
- Retrieve, sort, copy, and file all documents and paperwork
- Attend safety meetings and implement safety compliance to maintain a safety culture
- Coordinate with accounting team and carry out financial transactions
- Deal directly with customers either by telephone, electronically or face to face
- Maintain customer records and accounts
- Billing, Invoicing and past due collections
- Prepare daily, weekly and monthly reports
- Introduce new policies, rules and regulations to be followed
- Coordinate, implement office document filling plan
- Process all new hire documents and new employee training
- Count and balance cash drawer and make daily deposits
Education
Executive Assistant -
Career Point Business School
San Antonio, TXHigh School Diploma - Diploma
Ingleside High School
Ingleside, TXSkills
- Adept in Technology
- Verbal & Written Communication
- Organization
- Time Management
- Strategic Planning
- Resourcefulness
- Detail-Oriented
- Anticipates Needs
- Document Control
- File Organization
- Audit reporting
- ProjectWise
- SiteManager
- Diversity Management System
- LCPtracker
Timeline
Construction Recordkeeper II
Texas Department Of Transportation
12.2019 - Current
Office Manager
DAWSON RECYCLING, INC
03.2010 - 11.2019
Executive Director
ARANSAS PASS FOR YOUTH INC
01.2009 - 01.2010
Office Manager
PERFORMANCE ENERGY SERVICES
05.2006 - 03.2009
Administrative Assistant
MCCOY'S BUILDING SUPPLY
02.2002 - 05.2006
Executive Assistant -
Career Point Business School
High School Diploma - Diploma
Ingleside High School
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