Cynthia Palma
Carmel,USA
Summary
Senior Accountant with expertise in financial audits, account reconciliations, and revenue analysis. Demonstrated ability to improve financial accuracy and operational efficiency across diverse entities. Proven track record of delivering precise financial reporting and compliance.
Overview
27
27
years of professional experience
Work History
Senior Accountant
THIENEMAN CONSTRUCTION, INC.
Westfield, IN
06.2024 - Current
- Manage full-cycle accounting for multiple entities: Thieneman Homes, Thieneman Properties, Wyndance, Terrace Shop, BDX, Red Rock, and Yorktown Real Equities.
- Prepare and analyze monthly and quarterly financial statements.
- Perform comprehensive reconciliations, including bank, credit card, and account reconciliations.
- Handle Work-In-Progress (WIP) and Matrix reporting.
- Maintain general ledger accuracy, including budgeting and forecasting functions.
- Manage AIA billing processes for construction projects.
- Prepare and process construction draws (Hard Costs, Soft Costs, Sworn Owner’s Statements).
- Oversee all accounts payable and accounts receivable operations.
- Track and manage fixed assets across multiple entities.
- Administer payroll processing for BDX.
- Assist with special projects and ad hoc reporting as assigned.
Senior Accountant
CONCENTRICS RESEARCH, LLC – an IQVIA Business
Indianapolis, IN
06.2022 - 05.2024
- Managed the preparation of monthly financial statements including Balance Sheet, Income Statement, Budget-to-Actual, Cash Flow, and EBITDA reporting.
- Maintained the general ledger, created journal entries, and reconciled subsidiary accounts.
- Supported budget development and prepared year-end work papers and all account reconciliations.
- Monitored and tracked study budgets daily to ensure adherence to financial targets.
- Participated in special projects and process improvements as needed.
- Reviewed, coded, and processed A/P check requests and disbursements.
- Conducted monthly A/P closing and reconciliations to the general ledger.
- Performed job cost and profitability analysis by study.
- Supported project management in setting up site payments and resolving vendor inquiries.
- Audited employee expenses and petty cash reimbursements to ensure policy compliance.
- Prepared and distributed required tax forms.
- Recorded and applied cash receipts accurately.
- Prepared and sent client invoices; followed up on outstanding balances.
- Managed A/R reports and client communications; deposited miscellaneous receipts.
- Prepared monthly payroll summaries and journal entries.
- Reviewed quarterly and annual payroll tax returns.
- Served as backup for payroll administrator.
- Maintained fixed asset records and prepared monthly depreciation schedules.
- Recorded capital expenditures and ensured proper classification.
Senior Accountant
PYATT BUILDERS, LLC
Carmel, IN
06.2020 - 06.2022
- Managed full month-end close process, including preparation of Balance Sheets, Income Statements, and Trial Balance reports.
- Conducted monthly reconciliations for general ledger accounts and analyzed journal entries.
- Ensured accuracy and completeness of revenue and expense accounts across multiple entities.
- Processed full-cycle Accounts Payable for five entities, including weekly and bi-weekly check runs.
- Prepared daily open invoice reports by job for managerial review and approval.
- Posted journal entries for online vendor payments and reconciled vendor statements, resolving discrepancies as needed.
- Administered the processing of property taxes (Spring and Fall cycles).
- Onboarded new vendors by collecting and verifying W-9 forms and Certificates of Liability Insurance (COI).
- Provided oversight, training, and support to junior accountants, ensuring accuracy and adherence to accounting procedures.
Office Director
ARHI BLDG & REMODELING, LLC
Indianapolis, IN
08.2019 - 05.2020
- Oversaw daily operations of the office, supervising administrative staff and maintaining efficient office systems.
- Developed and implemented office policies, procedures, and filing systems to ensure operational efficiency.
- Managed full-cycle payroll, including preparation, reporting, and compliance.
- Directed multi-functional business areas including Accounting, Payroll, HR, and Construction Administration.
- Prepared annual budgets, monitored expenditures, and conducted variance analysis to meet financial objectives.
- Designed and automated financial reporting processes for improved visibility and accuracy.
- Managed banking activities including recording deposits, monitoring balances, and initiating transfers.
- Reconciled multiple bank and credit card accounts and performed P&L and balance sheet reconciliations.
Senior Accountant
ARCHDIOCESE OF INDIANAPOLIS
Indianapolis, IN
05.2019 - 08.2019
- Reviewed and approved weekly check requests and check runs; prepared receipts and oversaw posting to the general ledger.
- Recorded journal entries for offsite and electronic deposits; ensured accurate reconciliation of client A/R accounts.
- Managed school social work billing and coordinated A/R collections.
- Prepared monthly balance sheet reconciliations and monitored agency bank accounts, initiating transfers as needed.
- Supported the Director of Catholic Charities and Agency Reporting in monitoring and analyzing banking activities.
- Helped establish an efficient donor information process for the Office of Stewardship and Development.
- Maintained project grants and prepared grant-related reports, claims, and journal entries.
- Reviewed grant agreements and contracts; assisted in maintaining a comprehensive grant summary report.
- Completed month-end close activities, including journal entries, G/L review, and bank reconciliations.
- Provided backup support to accounting staff and contributed to office efficiency through additional duties as assigned.
Staff Accountant
AMERIBRIDGE INC.
Indianapolis, IN
02.2019 - 05.2019
- Responsible for weekly processing of full-cycle in-house payroll, including prevailing wage compliance and reporting.
- Reconciled, processed, and posted transactions for employees and company credit cards.
- Handled ACH employee reimbursement reconciliation, processing, and postings.
- Processed and posted Bills of Material to ensure accurate job costing and inventory tracking.
- Prepared month-end close journal entries, general ledger, and bank reconciliations.
- Assisted Controller, Project Accounting, and Accounts Payable teams with various accounting tasks.
Staff Accountant
FEDERAL HOME LOAN BANK OF INDIANAPOLIS
Indianapolis, IN
12.2018 - 02.2019
- Reviewed 10K & 10Q compliance sub-certifications and compared variance reports to 2019 budget reports, reporting results to Vice Presidents.
- Updated and documented new procedures for Accounts Payable, 1099 process, and vendor maintenance.
- Led Vendor Merge Project by identifying duplicate vendors based on name and address in Prologue system.
- Conducted ACH vs. check project, tallied vendor payment methods, and recommended transitioning vendors from paper checks to ACH payments.
- Drafted and sent vendor communications encouraging ACH adoption and managed printing/mailing of MISC 1099s, including corrections.
- Compiled and managed foreign vendor payment lists for 1042 reporting and suggested outsourcing 1042 form processing.
- Scanned and uploaded documents into Prologue for Accounts Payable and Data Retention departments.
- Entered invoices to familiarize with the bank’s chart of accounts and assist in improving invoice processing efficiency.
- Created charts and summary pages for various ad-hoc projects and analyzed vendor payments for month-over-month reporting.
- Pulled Accounts Payable invoices for auditors and reviewed/updated vendor W-9 forms in Prologue.
- Reviewed vendor invoices in Supplies Project to identify discrepancies and supported a project identifying employees with purchasing authority.
Project Accountant
PCL CONSTRUCTION, INC.
Tempe, AZ
05.2018 - 12.2018
- Ensured all incurred project costs and charges were properly approved and complied with District policies and guidelines.
- Recorded all approved project costs and charges promptly and accurately.
- Verified subcontractors’ financial and operational certifications, ensuring all documentation was complete, current, and correctly signed.
- Investigated and resolved accounting-related issues to maintain accurate project accounting.
- Managed weekly expense reimbursements, EFTs, check runs, and Textura ACH payments.
- Met month-end close deadlines including owner billings and reconciliations, outstanding submittals, gross receipts deductions, subguard tracking, open commitments, and forecast-to-complete reconciliations.
- Performed customer ledger balance reconciliations, project quality management (PQM), equipment time entry, and prepared journal entries.
Staff Accountant
CAPISTRANO’S BAKERY LLC
Phoenix, AZ
09.2014 - 05.2018
- Supervised and supported accounting team members in collecting, posting, validating, and maintaining accurate accounting records.
- Conducted operating and payroll bank reconciliations, along with cash flow projections to support financial planning.
- Managed accounts payable, accounts receivable, and payroll reconciliations efficiently.
- Performed detailed general ledger analysis and prepared financial reports.
- Handled period and year-end closing for AP/AR and payroll, including 1099 reporting compliance.
- Managed payroll and time clock systems, ensuring accurate payroll reporting.
- Promoted to Project Manager to lead the implementation of new payroll software, overseeing a smooth transition and staff training.
- Processed check runs, domestic and international wire transfers, and remote deposits to banking institutions.
- Assisted Human Resources and Inventory Departments with accounting-related support.
- Responsible for preparing accurate and timely monthly financial statements, ensuring compliance with accounting standards and internal policies.
- Supported external financial audits by preparing documentation and responding to auditor inquiries.
Staff Accountant
LEGALZOOM, INC.
Glendale, CA
09.2012 - 09.2014
- Processed vendor invoices and maintained accurate accounts payable records.
- Researched and analyzed aging reports to identify outstanding payments.
- Prepared weekly AP FileNet open invoice reports for department approvers.
- Reconciled vendor statements, investigating and resolving discrepancies.
- Created month-end close general ledger entries and posted payments timely.
Inventory Accountant
ORCHARD SUPPLY HARDWARE, LLC
San Jose, CA
02.2008 - 08.2012
- Prepared monthly schedules and account reconciliations to ensure accuracy.
- Recorded financial entries and managed collections for annual vendor subsidies.
- Performed financial reporting and analysis related to inventory and vendor subsidies.
- Ensured all subsidy contracts complied with established guidelines and policies.
- Reviewed merchandise receipts for accuracy in collaboration with the Merchandising team.
- Partnered with Merchandising to drive vendor participation and maximize subsidy income.
- Supported reporting requirements for the annual Marketing Alliance Program and How-To Fairs.
- Assisted with inventory, sales, and gross margin analysis, including booking related journal entries.
- Helped plan and reconcile physical inventory counts.
- Managed monthly Store Sales Performance Review reports.
- Calculated commissions, prepared commission reports, and maintained commission data.
- Delivered ad-hoc reporting for inventory and subsidies as needed.
- Analyzed and reported on aged receivables and debit balances.
- Maintained high levels of SOX compliance and US GAAP adherence; prepared schedules for external auditors.
- Supported special projects as assigned, contributing to process improvements and financial accuracy.
StAccountant (SPS – Salaried Professional Service)
ROBERT HALF INTERNATIONAL
California
08.2002 - 02.2008
- Delivered a broad range of accounting and consulting services across multiple client industries.
- Built and maintained strong relationships with client personnel to understand their business needs and objectives.
- Developed deep knowledge of client operations to provide tailored financial support and insights.
- Supported engagement management teams by identifying potential risks and opportunities, enhancing value-added client services.
- Occasionally managed complex accounting areas related to client balance sheets and income statements.
Accounts Payable Lead Supervisor
FLEXTRONICS INTERNATIONAL
San Jose, CA
08.1998 - 08.2002
- Supervised a team of six Accounts Payable Specialists, ensuring timely and accurate payment processing.
- Reconciled vendor accounts, including managing paid and unpaid invoices, aging reports, and relevant adjustments for the Accounts Payable Manager.
- Managed month-end close processes and coordinated 1099 vendor reporting.
- Recruited, hired, and trained new team members to maintain departmental efficiency.
- Assisted with Sarbanes-Oxley (SOX) audits, ensuring compliance with internal controls and regulatory requirements.
Education
Bachelor of Science - Accounting
Philippine School of Business Administration
PhilippinesComputer Science -
Ateneo University Computer Technology Center
PhilippinesComputer Science -
Cypress College
Cypress, CA, USASkills
- Financial audits and reporting
- Account reconciliations
- Revenue analysis
- General ledger management
- Payroll processing and reporting
- Cash posting and receipts
- Vendor invoicing and compliance
- Accounts payable (A/P)
- Accounts receivable (A/R)
- Customer service and relations
- Microsoft Office Suite
- Foundation Software expertise
- Project management software proficiency
- ERP systems knowledge
- QuickBooks proficiency
- Data analysis and reporting tools
- Time management skills
- Adaptability in dynamic environments
Technology Skills
- MS Word
- MS Access
- MS Excel
- Spreadsheets
- Outlook
- Foundation Software
- ProCore
- Buildertrend
- Microsoft Dynamics NAV
- Dynamics Great Plains
- SAP
- Oracle JD Edwards EnterpriseOne
- Oracle Textura
- Oracle PQM
- QuickBooks Online
- QuickBooks Pro/Enterprise
- PeopleSoft
- NetSuite
- Sage Intacct
- Sage 300 (MAS-90)
- HighJump
- Manager-Plus Pro 12
- FileNet
- Insight
- Order Manager
- Lawson
- HFSterm
- ReportSafe
- EIS
- Hyperion Essbase
- JDA
- BaaN
- Dataworks
- AS-400
- Kronos
- Concur
- ADP
- Paylocity
- Paychex
- 10-Key by Touch (60 wpm)
Performance Summary
Detail-oriented accounting professional with over 20 years of progressive experience in financial operations. Expert in journal entries, account reconciliations in compliance with US GAAP, and managing vendor credit applications and insurance tracking. Proven ability to independently lead special accounting projects with precision and accountability. Highly skilled in daily payroll operations, with a strong command of platforms including Kronos, ADP, Paychex, Paylocity, Replicon, Proliant and QuickBooks Online. Recognized for analytical thinking and maintaining accurate payroll records while ensuring strict confidentiality. Experienced in processing accounts payable transactions, staff reimbursements, and cash receipts. Adept at ensuring timely payments and accurate recording of revenue and receivables. Demonstrates a high degree of professionalism and reliability in all financial functions.
Timeline
Senior Accountant
THIENEMAN CONSTRUCTION, INC.
06.2024 - Current
Senior Accountant
CONCENTRICS RESEARCH, LLC – an IQVIA Business
06.2022 - 05.2024
Senior Accountant
PYATT BUILDERS, LLC
06.2020 - 06.2022
Office Director
ARHI BLDG & REMODELING, LLC
08.2019 - 05.2020
Senior Accountant
ARCHDIOCESE OF INDIANAPOLIS
05.2019 - 08.2019
Staff Accountant
AMERIBRIDGE INC.
02.2019 - 05.2019
Staff Accountant
FEDERAL HOME LOAN BANK OF INDIANAPOLIS
12.2018 - 02.2019
Project Accountant
PCL CONSTRUCTION, INC.
05.2018 - 12.2018
Staff Accountant
CAPISTRANO’S BAKERY LLC
09.2014 - 05.2018
Staff Accountant
LEGALZOOM, INC.
09.2012 - 09.2014
Inventory Accountant
ORCHARD SUPPLY HARDWARE, LLC
02.2008 - 08.2012
StAccountant (SPS – Salaried Professional Service)
ROBERT HALF INTERNATIONAL
08.2002 - 02.2008
Accounts Payable Lead Supervisor
FLEXTRONICS INTERNATIONAL
08.1998 - 08.2002
Bachelor of Science - Accounting
Philippine School of Business Administration
Computer Science -
Ateneo University Computer Technology Center
Computer Science -
Cypress College
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