Thippu Sulthan

Dedicated purchasing professional specializing in logistics coordination, vendor relations and inventory management. Organized and proactive with remarkable project management, communication and planning abilities. Exceptional leader skilled at reducing costs and increasing department efficiency.

• To read and take immediate action on report prepared by the PM/Financial Controller
• To be responsible for the purchasing food and beverage and others cost controls
• Be actively involved in building teamwork and enhancing the team's commitment to their work and the hotel
• Understand the hotel's vision and brand personality and ensure it is integrated in your daily work Practices
• Actively and successfully train people to work according to hotel's standards
• Recognize outstanding individual performance in your team and deal with substandard performance fairly, immediately and constructively
• Ensure all employees under your supervision are scheduled in accordance with business needs
• To establish and maintain effective employee relations with the department

• Handle all affairs of purchasing department
• Ensure proper stores management with designated hygiene standards
• Handle CAPEX items for and prepare paper works for corporate approval
• Manage and get quotes for CAPEX as for departmental requests
• Ensure a smooth supply operation both sea cargo and air-lifted cargo
• Dealt with customs and other relevant government authorities related purchasing
• Sourcing of vendors and vendor registration
• Draft vendor agreements and signing-off with appropriate approving authorities
• Manage purchasing and store staffs
• Negotiate prices, delivery terms with our manufacturers and suppliers
• Approve and issue purchase orders in accordance with company policies
• Initiate and design department purchasing policies and procedures
• Sourcing of pre-opening supplies - both CAPEX and SOE items as per General Manager's instructions
• Hire pre-opening members for purchasing and store
• Secure (3-5) vendors for each product at varying costs and qualities and obtain best terms with our manufacturers/suppliers
• Survey competitors' prices and products on a quarterly basis
• Manage the purchasing and inventory activities of the company
• Estimate price and product availability, inventory usage, control & develop policies & procedures
• Direct & coordinate the procurement goods, supplies & services essential to the supplies operations
• Contribute in identifying trading & sales strategy for supplies products
• Forecast procurement needs
• Build and develop relationships with key manufacturers/suppliers
• Implementation of SOP/ Job description related to Pre-Opening
• Follow up yearly Service Provider contract (Customs clearance/Supply Contract, Insurance Contract/ Pest Control/ F&B Contract)
• Staff training (Purchasing/Logistic team/stores and receiving team)
• Follow up P&P with the company guide lines
• Bulk purchases negotiation for both properties
• To obtain the monthly saving reports and reporting to Group General manager and Cluster Director of Finance
• To ensure Purchasing Policies are being maintained and followed always
• To obtain the price comparisons and checking with supplier for better price and better negotiation
• To source most reliable supplier for payment terms to be on credit facilities basis
• To conduct regular check-up at Stores and Receiving if goods are handling in good order and items are received in good order
• To prepare and compile yearly budget for capital expenditure as well as operating budget by coordinating with Hotel HOD with their requirement
• To review suppliers and forwarding agencies performances

• Conducting frequent spot-checks within the department to ensure that all administration procedures strictly followed
• Inform the Financial Controller of any complaints or any other problems that may arise
• Ensure that any orders or decisions made by the Assistant Financial Controller are strictly followed up
• Conducting frequent checks in the department with regards to hygiene, storage and par stocks
• Ensure that all SOP(s) are properly implemented and carried out efficiently
• Reacting to all daily operating problems and complaints and to offer solutions
• Verifying all processes relevant to the receiving and issuing procedures in respect of all main store stock items
• Be responsible for inventory count every month in each of the hotel's department as per hotel's standards
• Submit a report to the Financial Controller based on the inventory
• Cross verify authorization of store requisition note
• Checking the daily receiving report against the invoice and purchase order and ensure the invoices for the month are posted in the same period without any delay
• Posting all inter-outlet transfers in the inventory management system
• Verifying whenever storekeepers has updated stock management system for all the issues made
• Be responsible for the reconciliation of system stock reports to physical inventory
• Calculating daily food costs ratio
• Be responsible for food cost control and ratio analysis
• Ensure verification of purchase requisition
• Providing report to Financial Controller based of F&B system report whenever requested
• Preparing costing for recipes and menus prepared by Executive Chef/F&B Manager
• Ensure that all spoilages are properly accounted and recorded
• Daily analyze all officer's meal and ENT checks and post to relevant cost account
• Checking and report on slow moving and items which are closer to expiry
• Assisting the purchasing department in the absence of Purchasing Manager or his assistant
• Updating the staff F&B entitlement report and provide the details and the supporting documents to the night auditor to charge the relevant staff city ledger for any consumption in excess of their entitlement
• Coordinating leave and leave cover for the stores team
• Performing the duties of other colleagues in Finance department from time to time during their vacation or sick leave
• Preparing and post month end journals for Food, Beverage and other costs
• Preparing monthly food and beverage cost report
• Providing the training to stores staff on the inventory management system
• Supporting on the job training for subordinates and other colleagues in Finance department
• Creating all new items in the inventory management system
• Conducting regular stock takes in outlets and bars
• Maintaining the attendance and overtime schedule for stores team
• Physically presenting and supervised the receiving of all items from the supply jetty to the stores
• Preparing all costing reports as requested by GM/FC/AFC/PM/DOP
• Preparing daily food cost flash report and daily sales analysis report

Reading books, Learning new skills

• Mr. RishanRozario, Chief Accountant, Coco Palm Boduhithi Resort & Spa, Maldives, 00960 7420891
• Mr. Ishan Peer, Financial Controller, GrandparkKoddthipparu Resort and Spa, Male, Republic of Maldives, 00960 7568316
• Mr. Manish Gehani, Director of Finance, Wyndham Doha West Bay, Doha, Qatar, 00971 50562 1966
• Mr. Shaiju David, Financial Controller, Olhuveli Beach and Spa Resort, Republic of Maldives, 00960 7834110

Thippu Sulthan . I

• Passport Number: V 8544568
• Date of Birth: 12/16/81
• Gender: Male
• Nationality: Indian
• Marital Status: Married