- Dogs
- Reading
- Traveling
- Watching Documentaries
- History
- Softball
Tia Calhoun
Des Moines,Iowa
Summary
Results-driven legal assistant with expertise in preparing essential correspondence and a strong understanding of legal terminology and processes. Skilled in maintaining confidential records and client information, as well as assisting attorneys in trial preparation, cyber security reporting, government relations bill tracking, and legal proceedings. Collaborative team player with a proven track record of meeting needs, improving processes, and exceeding requirements in dynamic environments. Diligent worker with exceptional communication and task prioritization skills, providing administrative support to legal departments. Solid background in talent acquisition, employee relations, and performance management. Focused on organizing applications, handling contracts, and coordinating interviews to ensure efficient operations.
Overview
10
10
years of professional experience
Work History
Recruiting Coordinator
Brown, Winick, Graves, Gross and Baskerville, P.L.C.
08.2019 - Current
- Draft and publish job postings on the BrownWinick website, Simplicity, LinkedIn and in the Iowa Lawyer Magazine.
- Serve as the primary contact for receiving cover letters, resumes, and transcripts, while addressing inquiries related to the job openings.
- Review and organize all resumes, reach out to candidates, schedule interviews in collaboration with over 10 attorneys, and meet with each applicant upon their arrival at the office.
- Prepare and send employment offer letters, coordinate start dates and manage relevant pre-onboarding documentation.
- Oversee summer law clerks by assigning projects, managing workloads, collecting reviews for each completed task and participating in mid-summer evaluations.
- Organize various external summer events for law clerks, including a firm-wide welcome and farewell event, as well as multiple internal panel luncheons and training sessions.
Legal Assistant
Brown, Winick, Graves, Gross and Baskerville, P.L.C.
07.2018 - Current
- Provide support to three attorneys (two partners and one of counsel) while assisting the Chief People Officer with recruiting initiatives.
- Collaborate with the Chief Operating Officer on special recruiting projects including summer law clerk program.
- Manage intricate calendars and coordinate appointments with local political figures, high-level executives, and business clients.
- Organize and participate in client fundraisers, meetings, luncheons, conference calls, and video calls, as well as plan travel for both local and out-of-town trips.
- Draft and distribute agendas, attend virtual and in-person meetings and conferences, and take meeting minutes for multiple clients.
- Develop and implement quarterly social media campaigns for a client on three platforms and use Visionary to keep their website updated.
- Enter daily time logs and conduct monthly reviews of draft bills to ensure clients receive accurate final invoices.
- Monitor outstanding invoices and reach out to clients regarding overdue balances.
- Prepare and file documents with the Iowa Secretary of State for new business formations.
- Draft and submit real estate documents to the appropriate county recorder and assist with real estate closings.
- Maintain and submit annual CLE reports and Client Lobbyist Reports.
- Issue data breach notifications to the State Attorney General’s Office and mail notifications with unique credit monitoring codes to affected individuals.
- Provide clients and prospective clients with updates on government relations.
- Post legislative updates and share information about fundraisers and legislative forums using HubSpot.
- Create and maintain a primary and general election document tracking voter registration totals, cash on hand, and previous local and presidential election results.
- Analyze and compare voter registration totals as requested.
- Maintain a database of legislative bills filed in Iowa based on client interests using Quorum and generate weekly client reports.
- Assist with business development efforts including the development of content in Canva.
Legal Assistant
Hausmann-McNally S.C.
12.2015 - 07.2018
- Keep clients updated on their cases through weekly communication, ensuring confidentiality of client and attorney information.
- Request copies of medical bills after clients complete their treatments and negotiate with providers for bill reductions.
- Draft and file complaints, petitions, pleadings, and motions in the appropriate court districts in Iowa and Nebraska.
- Prepare, file, and respond to all discovery requests for both regular and expedited cases.
- Manage the attorney's calendar by scheduling conferences, teleconferences, depositions, and tracking court appearance dates.
Receptionist
Hausmann-McNally, S.C.
09.2015 - 07.2018
- Greet all guests and clients as the primary point of contact for the office.
- Handle all incoming phone calls and appropriately direct or relay messages.
- Coordinate the pickup of outgoing mail and packages with UPS or FedEx.
- Use ACT software to print mail and prepare solicitation materials by placing them in the correct envelopes with accompanying brochures.
- Train and oversee all employees in the mailing department.
Assistant Manager
Planet Fitness
09.2015 - 10.2015
- Conduct tours for prospective new members using a memorized prepared script.
- Register new club members and process their payments.
- Train new employees, uphold Planet Fitness rules, and ensure daily cleaning of equipment.
Internet Yellow Pages Intern
Marquette Group
06.2014 - 09.2014
- Review Nationwide Insurance files on websites related to Yellow Pages.
- Compare Excel data with online advertisements.
- Analyze the monthly clicks and impressions for individual agent reports.
Education
Bachelor Degree - Contemporary Business Communications
AIB College of Business
Des Moines, Iowa05.2015
Associate Degree - Arts and Sciences
Spoon River Community College
Canton, Illinois05.2013
Skills
- Skilled in Microsoft Excel, Outlook, PowerPoint, Teams, and Word
- Experienced with Constant Contact, Quickbase, Quorum, WordPress, HubSpot, and Visionary
- Extensive experience in preparing, reviewing, and managing a wide range of legal documents
- Outstanding verbal and written communication skills, with a strong attention to detail
- Highly organized with expertise in scheduling, event planning, prioritizing tasks, and tracking deadlines
- Adept at scheduling and planning interviews and engaging with candidates
- Maintains confidentiality, ensuring sensitive information is protected and handled with the utmost discretion
- Excellent multitasking skills and capable of managing project deadlines effectively
Interests
Timeline
Recruiting Coordinator
Brown, Winick, Graves, Gross and Baskerville, P.L.C.
08.2019 - Current
Legal Assistant
Brown, Winick, Graves, Gross and Baskerville, P.L.C.
07.2018 - Current
Legal Assistant
Hausmann-McNally S.C.
12.2015 - 07.2018
Receptionist
Hausmann-McNally, S.C.
09.2015 - 07.2018
Assistant Manager
Planet Fitness
09.2015 - 10.2015
Internet Yellow Pages Intern
Marquette Group
06.2014 - 09.2014
Associate Degree - Arts and Sciences
Spoon River Community College
Bachelor Degree - Contemporary Business Communications
AIB College of Business
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