TIA SEARLES
Tomball
Summary
Experienced professional with a strong background in executive office management. Excel in coordinating schedules, managing communications, and supporting leadership teams. Recognized for fostering team collaboration and driving results through adaptability and reliability. Skilled in task prioritization and maintaining confidentiality. Adept at office administration, with expertise in managing executive schedules, coordinating meetings, and maintaining organized workflows. Known for fostering team collaboration and delivering consistent results, while being adaptable to evolving business needs. Demonstrates expertise in communication, problem-solving, and multitasking. Respected for reliability, efficiency, and a proactive approach to overcoming challenges.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Integration Support Specialist (Contingent Worker)
Bonfire Effect
11.2024 - Current
- Oversaw various SharePoint sites, ensuring the organization and upkeep of all electronic files and folders
- Maintained over 10 PDLs to guarantee accurate access control in alignment with HR reports
- Crafted and refined correspondence, reports, and presentations
- Offered administrative support to other departments, managed special projects, and handled additional assigned tasks
- Coordinated a complex calendar, including the arrangement of personal and professional meetings, conferences, and global travel for the VP of Strategy & Planning II
Senior Administrative Assistant
Stream Realty Partners
06.2023 - 10.2024
- Oversaw and coordinated extensive administrative tasks for a national team of over 150 brokers, ensuring smooth operations and support across diverse locations
- Handled, organized, and facilitated executives' travel arrangements and related activities, including flight bookings, hotel reservations, and expense reporting
- Administered multiple SharePoint sites, focusing on the organization and upkeep of all electronic files and folders
- Planned and managed all logistics for important meetings and events, both in-person and virtual
- Strategically organized work to ensure that executives' priorities are addressed, organizational objectives are met, and best practices are maintained
Information Technology & Legal Projects Coordinator
Coalition
12.2022 - 05.2023
- Acted as the IT Support Subject Matter Expert, overseeing user and technical support, billing reconciliations, asset management, usage reporting, and providing guidance to senior management on IT financial matters
- Coordinated the IT system setup for new hires, role transitions, and technology upgrades
- Implemented process enhancements for liability insurance, legal, and contractual documentation
- Guaranteed timely audits, renewals, and compliance for all company liability insurance policies
Senior Executive Assistant to CEO & Office Manager
Coalition
12.2021 - 03.2023
- Oversaw the calendar and schedule, coordinating personal and professional meetings, conferences, and travel for the Executive Leadership Team
- Fostered collaborative relationships within the organization to meet objectives
- Prepared and refined correspondence, reports, and presentations
- Offered administrative support to various departments, managed special projects, and performed additional duties as assigned
- Created and established a new filing system/process for documents, enhancing accessibility and maintenance efficiency
Purchasing/Inventory Control Manager/Asst. AP Clerk
Mueller Mfg, Inc
04.2019 - 12.2021
- Optimized daily purchasing tasks by preparing, processing, and submitting purchase orders
- Fostered robust relationships with suppliers, vendors, and sales representatives
- Oversaw inventory levels, identified new vendors, and negotiated pricing agreements
- Processed and reconciled invoices to monitor and control expenses
- Created and maintained purchasing and contract management guidelines in compliance with ISO 9001:2015
Order Processing & Document Review Specialist
Mueller Mfg, Inc
06.2016 - 04.2019
- Ensured the completeness of purchase orders and sought out any missing information before proceeding with processing
- Provided customers with updates regarding order deliveries and any modifications
- Developed project documentation, enhancing design accuracy by 85%
- Offered outstanding customer service, cultivating robust relationships
Executive Assistant to CEO
Mueller Mfg, Inc
02.2012 - 04.2019
- Oversaw intricate diaries and calendars
- Coordinated all communications for the executive office and organized both business and personal events
- Administered and implemented executive agendas, aligning with growth and development objectives
- Collaborated with IT Management to design and implement an advanced order processing and tracking system, significantly improving on-time shipment rates by 75%
- Optimized and arranged filing systems to ensure easy access
Education
Bachelor of Science - Business Administration And Management
Western Governors University
Salt Lake City, UT05-2026
Skills
- Customer Engagement
- Remote support
- Operational Support Services
- Client Relationship Management
- Workflow Improvement Approaches
- Exceptional interpersonal skills
- Calendar management proficiency
- Meticulous attention to detail
- Adept in Microsoft Office Applications
- Proficient Time Management
Accomplishments
· Collaborated with IT Management to design and implement a sophisticated order processing and tracking system, leading to a 75% improvement in on-time shipments.
· Discovered areas of excessive spending and vendor billing discrepancies amounting to over $15,000 monthly following negotiations on contracts.
Certification
- Notary Public License - Texas Secretary of State or Equivalent Authority.
Timeline
Integration Support Specialist (Contingent Worker)
Bonfire Effect
11.2024 - Current
Senior Administrative Assistant
Stream Realty Partners
06.2023 - 10.2024
Information Technology & Legal Projects Coordinator
Coalition
12.2022 - 05.2023
Senior Executive Assistant to CEO & Office Manager
Coalition
12.2021 - 03.2023
Purchasing/Inventory Control Manager/Asst. AP Clerk
Mueller Mfg, Inc
04.2019 - 12.2021
Order Processing & Document Review Specialist
Mueller Mfg, Inc
06.2016 - 04.2019
Executive Assistant to CEO
Mueller Mfg, Inc
02.2012 - 04.2019
Bachelor of Science - Business Administration And Management
Western Governors University