Summary
Overview
Work History
Education
Skills
Timeline
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TIFFANI RIBEIRO

Tewksbury,MA

Summary

Detail-oriented and driven Executive Assistant with expertise in problem solving and managing daily activities. Uniquely qualified to perform excellent quality assurance, issue resolution and interpersonal communications. Highly effective at troubleshooting and supervising talented teams.

Overview

17
17
years of professional experience

Work History

Executive Coordinator to Head of HR USBU & US PAG

Takeda Pharmaceuticals
10.2021 - Current
  • Streamlined office operations by implementing efficient administrative processes and procedures.
  • Enhanced executive productivity by managing calendars, scheduling appointments, and coordinating travel arrangements.
  • Enhanced communication between departments through proactive coordination of meetings and events.
  • Arrange team building activities and meetings.
  • Assist with our Culture & Development team.
  • Support our HR Governance.
  • Liaise with internal departments, external vendors, and clients to facilitate communication and collaboration.
  • Create, manage and submit expense reports.
  • Handle ad-hoc tasks and projects as assigned.

Executive Assistant to VP, US Finance & Operations

Biogen, Inc
10.2018 - 10.2021
  • Extensive calendar management and travel arrangements for VP and direct reports
  • Prepared and submitted expense reports and purchase orders
  • Coordinate all aspects of logistical organization for onsite conferences/meetings
  • Coordinate all aspects of logistical organization for offsite meetings, including associated travel and logistical arrangements
  • Arranged domestic and international travel plans and itineraries including booking airfare, hotels, and transportation
  • Functioned as primary liaison and head coordinator for the 2018-2019 US Alzheimer's team during their team expansion and hiring events, handling logistics, catering, agendas and travel arrangements for candidates and interview panels
  • Assisted recruiters with interview/hiring coordination for the 2020 US Alzheimer's team hiring events.

Executive Assistant

CIRCOR International
11.2013 - 09.2018
  • Executive Assistant To SVP of Business Development, SVP of Global Operations, and VP of Product Management
  • Calendar management
  • Screened all calls and directed them to the appropriate parties
  • Proficient in Concur, Fileline, Microsoft Office Suite, Microsoft Outlook, SharePoint, QuickBooks, & MemberSolutions
  • Coordinated executive and department meetings, including schedules and information preparation and distribution
  • Coordinated, scheduled, and arranged meetings and travel calendars, including business and social events
  • Coordinated offsite meetings, including associated travel and logistical arrangements
  • Arranged domestic and international travel plans and itineraries including booking airfare, obtaining travel visas and passports, hotels, and transportation
  • Created detailed expense reports and requests for capital expenditures.

Administrative Assistant

Emerald Coast Sports Medicine
06.2013 - 08.2013
  • Administrative Assistant for a Sports Medicine and Orthopedic Surgeon
  • Booked appointments for new and established patients
  • File, create, and update patients' information and medical charts
  • Arranged billing and collected medical bills and/or co-pays
  • Scheduled surgeries by making arrangements with surgical centers and prepared charts and consent forms
  • Submitted insurance claims and updated patients' insurance information.

Reservationist

My Vacation Haven, LLC
03.2013 - 06.2013
  • Managed booking reservations for new and returning guests
  • Managed online booking inquiries and assisted guests and travel partners with questions throughout entire booking cycle
  • Promptly responded to inquiries and requests from prospective customers
  • Provided follow through on all calls with confirmations and dissemination of requested information
  • Experience in hospitality and customer service.

Office Manager

Elite Freestyle Karate
06.2007 - 02.2013
  • Oversaw front desk management
  • Completed bi-weekly company payroll
  • Coordinated employee schedules
  • Promptly responded to inquiries and requests from prospective customers
  • Created and finalized contracts for client/student deals with customers
  • Liaised with members and addressed inquiries, appointment requests and billing questions
  • Handled client billing, collection, and reporting functions for over 400 active clients to date
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.

Education

Business Management, Entrepreneurial Studies -

Middlesex Community College
Bedford, MA

Skills

  • Travel Management
  • International Business Relations
  • Strong verbal communication
  • Schedule management
  • Extremely organized
  • Excellent communication skills
  • Executive presentation development
  • Result-oriented
  • Self-directed
  • Excellent planner and coordinator
  • Event/ Conference planning
  • Microsoft Excel certified
  • Advanced MS Office Suite knowledge
  • Strong customer service/people skills

Timeline

Executive Coordinator to Head of HR USBU & US PAG

Takeda Pharmaceuticals
10.2021 - Current

Executive Assistant to VP, US Finance & Operations

Biogen, Inc
10.2018 - 10.2021

Executive Assistant

CIRCOR International
11.2013 - 09.2018

Administrative Assistant

Emerald Coast Sports Medicine
06.2013 - 08.2013

Reservationist

My Vacation Haven, LLC
03.2013 - 06.2013

Office Manager

Elite Freestyle Karate
06.2007 - 02.2013

Business Management, Entrepreneurial Studies -

Middlesex Community College

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TIFFANI RIBEIRO