Tiffany Edmiaston
Bloomington,IL
Summary
Detail-oriented professional with superb people-skills. Experience in human resources, accounting such as accounts payable, payroll, and expense reconciliation, office administration, as well as executive assistant proficiency. Ability to handle multiple projects simultaneously with a high degree of accuracy. Proven team player willing to step up to accomplish organizational success.
Overview
26
26
years of professional experience
Work History
Assistant to the Director
Illinois State University
08.2022 - Current
- Collaborate with the Director and Associate Directors on strategic planning efforts, providing valuable input that contributed to the overall success of departmental goals
- Manage directors' outlook calendars while collaborating with other departments across campus to maintain open lines of communication and scheduling meetings
- Serve as a resource for EMDH employees by answering questions, helping with travel arrangements and creating travel vouchers, while fostering a positive work environment where employees felt supported and empowered
- Responsible to manage conference rooms in the Student Services Building, as well as managing the University's after-hours system for on-campus reservations, in addition to communicating with building partners regarding conference room guidelines
- Joined and participating in multiple committees including the John and Louise Green Scholarship committee, the Samuel and Beth Braden Internship committee, the EMDH Sustainability committee, the Safe committee, and the EMDH Special Events committee
- Stepped in to assist in the EMDH Personnel department to help with interviewing, reference checking, hiring events including recruiting and hiring processing, and New Hire Orientations
- Temporarily assisting the EMDH Business Office processing accounts payable Gordon Food Services daily invoices as well as any additional facility invoices for payment using the University's Datatel Colleague software
- Maintained strict confidentiality when handling sensitive information pertaining to company operations or personnel matters
- Prepared essential documentation such as contracts, memos, or meeting agendas under tight deadlines without compromising accuracy or quality
Broker Assistant
Advance Trading, Inc.
05.2018 - 07.2022
- Executed commodity trades electronically as well as communicated directly with the clearing firm at the Chicago Board of Trade
- Managed documentation related to trade executions and settlements, facilitating smooth transaction processes for clients
- Managed a call list of basis bids across the country
- Assisted 25 brokers with office supply needs in their remote offices
- Ordered and tracked Holiday gifts from our brokers to their customers all across the country
Office Manager
Advance Trading, Inc.
10.2013 - 05.2018
- Managed all aspects of building maintenance by communicating directly with vendors and suppliers including invoice reconciliation, roof repair, large window replacement project and water removal project
- Negotiated the procurement of all necessary office materials, furniture and supplies
- Planned and oversaw social events including but not limited to holiday parties, retirement parties, Shareholder meetings and receptions, trade shows, and customer receptions
- Procured employee and supplier gifts
- Reconciled monthly credit card statement with a limit of $80,000
- Created monthly shipping reconciliation to provide to accounting for cost analysis
- Planned a $100,000 customer excursion to Panama City, Panama including securing all travel, hotel stays, daily excursions and transportation as well as receptions and meals
- Managed office planning after purchase of new building, including planning office layout and décor, securing utility providers, scheduling movers and overseeing remodel
- Negotiated, planned and oversaw a $20,000 landscaping project
Interim Accounting Specialist
Advance Trading, Inc.
09.2016 - 03.2017
- Assumed the following duties, in addition to those listed above, during an office shortage: Processed payroll utilizing Sage software as well as collected data, filed, and paid all payroll withholding taxes and unemployment taxes for multiple states and federal
- Paid all incoming Accounts Payable invoices including branch office leases and utilities, and sent and tracked all consulting invoices
- Reconciled cash receipts and disbursements and entered into accounting system for bank reconciliation
- Uploaded direct deposit and Positive Pay reports to Commerce Bank
- Processed year end accounting including all required annual withholding and unemployment filings, and processing employee W2s
- Trained replacement employee
Sales Compensation Specialist
Kathryn Beich, Inc.
03.2006 - 08.2008
- Processed bi-weekly commission run and disbursed incremental commission based on tiered commission programs for different product sales using AS400
- Managed On-line Comp Card program including increasing and decreasing balances, balancing the overall total and ordering and canceling cards
- Processed monthly Promotional Goods Funds earnings for specific product sales and analyze individual's situations prior to uploading onto the comp card
- Set draw for commissioned sales representatives and determined expense allocations
- Analyzed projected year-end income and expense status to determine future payments or hold current payments
- Responded to sales representative inquiries regarding compensation statements, year-end projected numbers, year-to-date paid sales and open accounts receivable
- Modified territories to maintain coverage upon termination, hiring or realignment
- Processed and prepared bi-weekly payroll for two separate payroll companies utilizing ADP's PC Payroll for Windows including 401k upload and paid time off reconciliation
Human Resources Administrator
Kathryn Beich, Inc.
07.2003 - 02.2006
- Processed all new hires and terminations including arranging drug testing and evaluating background checks, sending and processing new hire packets and benefits enrollment and cancellation
- Managed FMLA and Short Term Disability claims, and reported and tracked Workers Compensation claims
- Maintained all benefits including 401k loan processing and distributions
- Administered our ADP Benefits eXpert website as well as our insurance vendors' sites
- Managed communication and execution of annual benefits Open Enrollment
- Created and distributed annual compensation statements to all employees
- Served as Staffing Coordinator on the Annual Warehouse Sale Committee
- Led the United Way Fundraising Committee resulting in increased participation and donations each year
Personnel Director
Advance Trading, Inc.
02.2001 - 07.2003
- Created the Employee Handbook with input from the Board of Directors and our corporate attorney
- Researched and compared insurance plans to integrate new health and dental insurance policies for employees saving the company more than $50,000 in renewals
- Wrote official job descriptions for all positions throughout the company
- Administered benefits and maintained personnel files
- Scheduled and performed annual reviews for staff employees
- Recruited, interviewed and hired all internal employees
- Marketed the placement service to Agribusinesses throughout the United States
- Pre-screened and recruited candidates for placement in Agribusinesses
- Planned and organized all aspects of Trade Shows, Conventions and College Career Fairs
Recruiter – Telecommunications and Engineering
Aerotek, Inc.
10.1998 - 02.2001
- Pre-screened and recruited Engineering professionals for contract and full-time hires for mid-sized to Fortune 500 companies
- Performed extensive Internet recruiting, including posting positions, searching for qualified candidates and identifying new resources
- Developed technical specifications for identified assignments by working directly with client managers
- Scheduled interviews and arranged itineraries with hiring managers, Human Resources and candidates
- Negotiated salaries, explained benefits and oversaw all pre-employment paperwork
- Introduced consultants to clients, monitored performance and resolved problems at the client site
Education
Bachelor of Science - International Business
University of Mississippi
Oxford, MS05.1995
Internship
Interned at the United States Embassy in Budapest, Hungary in May 1993 as an assistant to the Senior Commercial Officer
Travel experience
Traveled throughout Europe summer of 1995 while working through a student work exchange program
Timeline
Assistant to the Director
Illinois State University
08.2022 - Current
Broker Assistant
Advance Trading, Inc.
05.2018 - 07.2022
Interim Accounting Specialist
Advance Trading, Inc.
09.2016 - 03.2017
Office Manager
Advance Trading, Inc.
10.2013 - 05.2018
Sales Compensation Specialist
Kathryn Beich, Inc.
03.2006 - 08.2008
Human Resources Administrator
Kathryn Beich, Inc.
07.2003 - 02.2006
Personnel Director
Advance Trading, Inc.
02.2001 - 07.2003
Recruiter – Telecommunications and Engineering
Aerotek, Inc.
10.1998 - 02.2001
Bachelor of Science - International Business
University of Mississippi
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