Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Tiffany Newhouse

Elkview,WV

Summary

Motivated Senior Lead Document Controller with over 12 years of experience in client relations with emphasis in oil and gas, manufacturing, capital equipment, fabrication, and service environments. Exceptional at providing services in operations documentation management, including implementation of automated documents for systems generation with an eye to future updates and modifications.

Overview

13
13
years of professional experience

Work History

Senior Lead Document Controller

Worley
06.2022 - Current
  • Streamlined document control processes by implementing advanced tracking systems for increased efficiency.
  • Ensured timely distribution of documents to project teams, resulting in improved communication and collaboration. Ensured all project documentation is accurately logged and maintained during the lifecycle of the project.
  • General project administration, document preparation and control, project specific application administration, status reporting, and other pertinent responsibilities.
  • Received and processed of all internal engineering, client and supplier generated documentation (incoming and outgoing documents) into internal document management systems and client document management systems as applicable across multiple projects.
  • Collaborated with cross-functional teams to establish standardized procedures for document control, promoting consistency across departments.
  • Managed sensitive information with strict confidentiality protocols, ensuring data security and protecting company interests.
  • Conducted regular audits of document management systems, identifying areas for improvement, and implementing corrective actions as required.
  • Implemented quality assurance measures for all documentation, guaranteeing accuracy and minimizing errors in project deliverables. Identified deficiencies and advised on proper corrective measures to improve information details or processes. This included verifying document structure and accuracy of the data to ensure clear and correct communications with the Clients, other stakeholders, and the Contractors.
  • Facilitated seamless transitions between project phases through meticulous record-keeping and clear communication with stakeholders.
  • Maintained version control of critical documents, ensuring that project teams always had access to the most up-to-date information possible during collaboration efforts.
  • Managed the development, approval, issue, numbering, distribution, maintenance, use, storage, security and disposal of all suppliers, clients, and engineering documents.
  • Negotiated contracts with vendors to procure necessary software tools at competitive rates, saving company resources while maintaining high-quality services.
  • Provided ongoing support to project managers through effective communication channels and prompt response times regarding document-related inquiries or issues.
  • Managed successful transitions between document management systems, ensuring minimal disruption to ongoing projects and maintaining consistent control measures.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions. Created templates and documents as required.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions. Created templates and documents as required.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Consulted with project teams, vendors and third parties on documentation flow, handover and project close-out.
  • Established and managed document distribution matrix, SharePoint Access register, BIMS Access Register and Master Document Register.
  • Used Adobe Acrobat and Blue Beam for document management and enhancements.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Checked blueprints and drawings for accuracy and completeness.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Converted documents from one application to another to meet needs of individual personnel or projects.
  • Transmitted documents, organized revisions and tracked changes.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Prepared documents for projects in accordance with project manager, team, or client specifications.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Collaborated across departments and levels of management to gain consensus on procedural documentation.
  • Interfaced with all levels of management, production, engineering, and research with various clients.
  • Established, improved, and reinforced document management systems to manage current and expected requirements.
  • Created and maintained user accounts and properly routed documents for approval and training. Trained internal and external users on how to access and utilize internal document management systems.
  • Trained new hires in performance of a variety of document control responsibilities.
  • Controlled, coordinated, and supervised the issue, transmitting, and recording of all drawings and documents provided by designers, subcontractors, suppliers, and other third parties for our design and construct projects.
  • Created and maintained workflows / document review sessions for multiple parties to access in parallel. Monitored progress of internal and external reviews. Where required, input progress information accurately at regular internals as specific to project requirements.
  • Worked with internal project teams and clients to plan for final handover of electronic documents and data into various EDMS systems. Ensured the required attributes, numbering and file naming conventions are used.
  • Attended project meetings or team meetings as required.
  • Requested and maintained project SharePoint sites / Client EDMS systems for uploading, storing, and issuing project documents.
  • Proper maintenance and tracking of incoming and outgoing drawings, documents, datasheets, requisitions, specifications, procedures, reports, etc. related to the activities of different disciplines. Ensured adherence of EDMS procedures in preparation, distribution and control of various project deliverables.
  • Contributed to the setup, configuration, testing, and training of various Electronic Document Management Systems.
  • Clients included AEP, APG Polytech, Ameri Carbon, Arkema, Ashland, Bayer Crop Science, Braskem, Cabot, Chemours, Clariant, Cornerstone, Corteva, DOW, Draslovka, DuPont, Eastman, Endura, INEOS, Kureha PGA, Marathon, Montour, Nouryon, Phoenix, Santee, Sabic, Sibelco, Stanton, and numerous Confidential Clients.

Lead Document Controller

Worley
05.2011 - 06.2022
  • Ensured prompt distribution of documents to project teams, resulting in improved communication and collaboration. Ensured all project documentation is accurately logged and maintained during the lifecycle of the project.
  • General project administration, document preparation and control, project specific application administration, status reporting, and other pertinent responsibilities.
  • Received and processed of all internal engineering, client and supplier generated documentation (incoming and outgoing documents) into internal document management systems and client document management systems as applicable across multiple projects.
  • Collaborated with cross-functional teams to establish standardized procedures for document control, promoting consistency across departments.
  • Managed sensitive information with strict confidentiality protocols, ensuring data security and protecting company interests.
  • Implemented quality assurance measures for all documentation, guaranteeing accuracy and minimizing errors in project deliverables. Identified deficiencies and advised on proper corrective measures to improve information details or processes. This included verifying document structure and accuracy of the data to ensure clear and correct communications with the Clients, other stakeholders, and the Contractors.
  • Facilitated seamless transitions between project phases through meticulous record-keeping and clear communication with stakeholders.
  • Maintained version control of critical documents, ensuring that project teams always had access to the most up-to-date information possible during collaboration efforts.
  • Managed the development, approval, issue, numbering, distribution, maintenance, use, storage, security and disposal of all suppliers, clients, and engineering documents.
  • Provided ongoing support to project managers through effective communication channels and prompt response times regarding document-related inquiries or issues.
  • Managed successful transitions between document management systems, ensuring minimal disruption to ongoing projects and maintaining consistent control measures.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions. Created templates and documents as required.
  • Established and managed document distribution matrix, SharePoint Access register, BIMS Access Register and Master Document Register.
  • Used Adobe Acrobat and Blue Beam for document management and enhancements.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Checked blueprints and drawings for accuracy and completeness.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Transmitted documents, organized revisions and tracked changes.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Prepared documents for projects in accordance with project manager, team, or client specifications.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Controlled, coordinated, and supervised the issue, transmitting, and recording of all drawings and documents provided by designers, subcontractors, suppliers, and other third parties for our design and construct projects.
  • Created and maintained workflows / document review sessions for multiple parties to access in parallel. Monitored progress of internal and external reviews. Where required, input progress information accurately at regular internals as specific to project requirements.
  • Worked with internal project teams and clients to plan for final handover of electronic documents and data into various EDMS systems. Ensured the required attributes, numbering and file naming conventions are used.
  • Attended project meetings or team meetings as required.
  • Proper maintenance and tracking of incoming and outgoing drawings, documents, datasheets, requisitions, specifications, procedures, reports, etc. related to the activities of different disciplines. Ensured adherence of EDMS procedures in preparation, distribution and control of various project deliverables.
  • Clients included AEP, APG Polytech, Ameri Carbon, Arkema, Ashland, Bayer Crop Science, Braskem, Cabot, Chemours, Clariant, Cornerstone, Corteva, DOW, Draslovka, DuPont, Eastman, Endura, INEOS, Kureha PGA, Marathon, Montour, Nouryon, Phoenix, Santee, Sabic, Sibelco, Stanton, and numerous Confidential Clients.

Education

High School Diploma -

Herbert Hoover High School
Clendenin, WV
05.2006

Skills

  • Records Management
  • Document Review
  • Document Retrieval
  • Information Management
  • Team Leadership
  • Multitasking
  • Decision Making
  • Document Storage
  • Organizational Skills
  • Attention to Detail
  • Data Accuracy
  • Skilled in NAV, Internal, Oracle, Adobe Acrobat, Bluebeam RevU, Microsoft Office Suite, SharePoint, BIMS 360, Aconex, Documentum, SAP, Nexus, Lotus Notes

Accomplishments

Jacobs Leadership Training Certification

Kureha Leadership Training Certification

Timeline

Senior Lead Document Controller

Worley
06.2022 - Current

Lead Document Controller

Worley
05.2011 - 06.2022

High School Diploma -

Herbert Hoover High School

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Tiffany Newhouse