Summary
Overview
Work History
Education
Skills
Timeline
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Tiffany Quivey

Altamont,NY

Summary

Detailed Administrative professional with a proven track record at the Division of Military and Naval Affairs, excelling in policy development and effective communication with a strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

21
21
years of professional experience

Work History

Executive Assistant

Division of Military and Naval Affairs
09.2023 - Current
  • Manage the agencies Commissioner, Executive Deputy Commissioner and the Associate Commissioners schedules, coordinate meetings and travel arrangements efficiently.
  • Develop and maintain filing systems, ensuring easy access to important documents.
  • Prepare detailed reports and presentations for senior management, enhancing decision-making processes.
  • Streamline communication between departments, fostering collaboration and timely information sharing.
  • Mentor junior staff on administrative best practices, promoting professional development within the team.
  • Organize and coordinate conferences and monthly meetings.
  • Answer high volume of phone calls and email inquiries.
  • Support executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
  • Support HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
  • Foster positive work environment, organizing team-building activities and events.
  • Manage mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Maintain strict confidentiality of sensitive information, upholding agency's privacy policies and ethical standards.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Volunteer to help with special projects of varying degrees of complexity.
  • Uphold strict timetables by maintaining accurate, balanced calendars.
  • Greet arriving visitors, determine nature and purpose of visit and direct individuals to appropriate destinations.
  • Write reports and executive summaries.

Enlisted Aide to the Director, Joint Staff

New York Army National Guard
10.2021 - Current
  • Assists the Director of the Joint Staff in the development of policies and procedures to support the mission of the Joint Staff
  • Manages the Director's calendar, scheduling meetings and coordinating travel arrangements.
  • Participates in staff meetings, providing updates and briefing materials.
  • Prepares and presents briefings and reports to senior leadership.
  • Develops and maintains effective working relationships with internal and external stakeholders.
  • Responds to inquiries from senior leaders and provided timely and accurate information.
  • Provide administrative and clerical support, including creating and editing documents, filing, and data entry.
  • Managed multiple tasks and met time-sensitive deadlines.

Human Resources Non- Commissioned Officer and Budg

New York Army National Guard
12.2018 - 09.2021
  • Managed the development and implementation of the annual budget.
  • Assisted managers and supervisors with employee disputes, disciplinary actions and other workplace issues.
  • Created and delivered HR training sessions to staff, managers and executives.
  • Developed and implemented Human Resources policies and procedures in support of organizational goals.
  • Analyzed financial data and prepared detailed reports to identify and resolve potential budget issues.
  • Monitored and tracked expenses and budget variances.
  • Performed monthly budget reconciliations and generated budget reports.
  • Collaborated with other departments to ensure accurate and timely data entry and reporting.
  • Managed payroll and benefits administration for a large organization, including budget analysis and tracking.
  • Prepared and monitored payroll and budget reports, ensuring accuracy and compliance with organizational standards.
  • Collaborated with team members to coordinate and execute HR and budgeting projects.
  • Developed and maintained an effective budget tracking system to monitor expenses and analyze spending.

Human Resources Non- Commissioned Officer

New York Army National Guard
09.2016 - 12.2018
  • Assisted the Commanding Officer in managing all human resources activities for a battalion of up to 500 personnel.
  • Oversaw the administrative processing of personnel actions such as promotions, awards, and disciplinary actions.
  • Developed and maintained personnel databases and records to ensure accuracy and compliance with regulations.
  • Conducted personnel performance reviews and provided feedback to supervisors and subordinates.
  • Participated in interviews and selection boards for new personnel.
  • Developed and implemented training programs and materials for personnel.
  • Developed and maintained positive working relationships with personnel.

Senior Budget Analyst

New York Army National Guard
03.2010 - 09.2016
  • Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.
  • Compiled statistical data after each month-end closing.
  • Monitored expenditures to mitigate risk of overages.
  • Generated annual budget forecasting information for executive and corporate reports
  • Responsible for coordinating and preparing budget analyses, forecasts, reports, and recommendations.
  • Monitored monthly financial performance and developed corrective strategies as needed.
  • Developed and maintained detailed financial models to support the budgeting process.
  • Assisted in the preparation of financial statements, forecasts, and other financial reports.
  • Analyzed and reconciled discrepancies in financial data.
  • Created and maintained budget tracking databases.
  • Collaborated with stakeholders to ensure compliance with organizational goals and objectives.
  • Submitted recommendations to budgets and forecasts for approval or disapproval
  • Monitored contracts and analyzed expenses to facilitate financial objectives.

Human Resources Specialist

New York Army National Guard
03.2005 - 03.2010
  • Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
  • Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
  • Performed budget analysis to control expenditures and predict future budget needs.
  • Completed human resource operational requirements by scheduling and assigning employees.
  • professionally served and supported the office environment and travel requirements set within the required tasks of the directorate.
  • Provided exceptional customer service to employees and managers for HR related questions and issues.

Education

Bachelor of Science - Liberal Arts And Sciences

Excelsior Univeristy
Albany, NY
07.2022

Skills

  • Policy Development
  • Educational Materials
  • Resource Management
  • Production Processes
  • Providing Feedback
  • Effective Communication
  • Learning Strategies
  • Developing Improvement Plans
  • Standards Compliance
  • Program Management
  • Budget Administration
  • Creative Thinking

Timeline

Executive Assistant

Division of Military and Naval Affairs
09.2023 - Current

Enlisted Aide to the Director, Joint Staff

New York Army National Guard
10.2021 - Current

Human Resources Non- Commissioned Officer and Budg

New York Army National Guard
12.2018 - 09.2021

Human Resources Non- Commissioned Officer

New York Army National Guard
09.2016 - 12.2018

Senior Budget Analyst

New York Army National Guard
03.2010 - 09.2016

Human Resources Specialist

New York Army National Guard
03.2005 - 03.2010

Bachelor of Science - Liberal Arts And Sciences

Excelsior Univeristy

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