Summary
Work History
Education
Skills
Timeline
CustomerServiceRepresentative
Tiffany Rose

Tiffany Rose

Salinas,CA

Summary

Enthusiastic executive assistant eager to contribute to team success through hard work, attention to detail, and excellent organizational skills. Over 20 years of experience in supporting C-Suite executives. Reputation for being confidential, trustworthy, and dedicated. Detail-oriented, self-driven, and demonstrated capability for multi-tasking and excellent time management.

Work History

Business Support Specialist

Boldly
Salinas, CA
01.2022 - Current
  • Organize and coordinate conferences and meetings.
  • Respond to emails and correspondence.
  • Process travel expenses and reimbursements.
  • Screen calls and emails and initiate actions to respond or direct messages to managers.
  • Create expense reports, budgets, and filing systems for management team.
  • Produce accurate office files, update spreadsheets, and craft presentations to support executives.
  • Handle logistics, catering, agendas and travel arrangements for meeting and event planning for executives.
  • File paperwork and organize computer-based information.
  • Work with senior management to initiate new projects and assist in various processes.
  • Execute basic banking and bookkeeping tasks.
  • Organize logistics and materials for each meeting, arrange spaces and take detailed notes for later dissemination to key stakeholders.

Administrative Asst. to Chief Financial Officer

Salinas Valley Memorial Healthcare System
Salinas, CA
12.2016 - 10.2021
  • Assisted with project management in array of matters involving consultants, attorneys, auditors, and independent investment advisors.
  • Performed complex calendar management.
  • Facilitated timely review and submission of contracts, policies, and reports.
  • Organized and scheduled business travel arrangements and processed travel expenses and reimbursements.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance.
  • Developed and maintained alert system for upcoming deadlines on incoming requests and events.
  • Handled logistics, catering, agendas, and travel arrangements for meetings and event planning. Took detailed notes for later dissemination to key stakeholders.
  • Answered high volume of phone calls and email inquiries and directed to appropriate person.
  • Handled incoming and outgoing mail, email and faxes.
  • Streamlined operations and prioritized tasks, allowing CFO to increase productivity.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Took notes and dictation at meetings.
  • Distributed company-wide announcements.
  • Created and managed office systems to efficiently deal with documentation.
  • Worked with clients to effectively plan and coordinate logistics for special projects and events.

Regulatory Compliance/Accreditation Coordinator

Salinas Valley Memorial Healthcare System
Salinas, CA
01.2009 - 12.2016
  • Provided administrative support to Senior Administrative Director of Regulatory Compliance and Accreditation
  • Maintained regulatory binders for survey readiness.
  • Assisted in timely filing of reports with state and regulatory agencies.
  • Responsible for organizational training and oversight of policy database software, as well as creation and maintenance of user accounts.
  • Used Policytech software to create reports to keep senior management informed of operations and progress of compliance efforts.
  • Worked with internal staff to process policy documents and ensure updates on timely basis.
  • Maintained document control system and updated instructions and procedures for policy database.
  • Converted documents from one application to another.
  • Uploaded company procedures and policies for routing and approval.
  • Managed calendar and coordinated meetings.
  • Maintained departmental electronic files
  • Coordinated meetings, prepared agendas, and transcribed detailed meeting minutes.
  • Composed internal and external communications
  • Monitored departmental budget.
  • Reviewed employee timecards.
  • Coordinated travel arrangements and prepared expense reports.

Administrative Asst. to Director Cardiopulmonary

Salinas Valley Memorial Healthcare
Salinas, CA
01.2006 - 01.2009
  • Provided administrative support, including calendar management and coordination of meetings.
  • Executed record filing system to improve document organization and management.
  • Supported efficient meetings by organizing spaces and materials, preparing agendas, documenting discussions, and distributing meeting notes.
  • Monitored supervisor's work calendar and scheduled appointments, meetings, and travel.
  • Interacted with vendors, contractors, physicians, and professional services personnel.
  • Generated reports, typed correspondence in Word, and prepared PowerPoint presentations.
  • Answered multi-line phone system, routed calls, delivered messages to staff, and greeted visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Maintained departmental electronic files
  • Created detailed expense reports and requests for capital expenditures.

Education

Administration of Justice

Hartnell College
Salinas, CA

Skills

  • Executive Administrative Support
  • Travel Planning and Expense Reporting
  • Scheduling and Calendar Management
  • Meeting Minutes
  • Document Oversight and Records Management
  • Policy and Procedure Modification
  • Recruitment, Interviewing, and Onboarding
  • Staff education and Training
  • Employee Timesheet Review / Approval
  • MS Office Proficiency
  • Google Suite
  • Zoom
  • Skype
  • Slack

Timeline

Business Support Specialist

Boldly
01.2022 - Current

Administrative Asst. to Chief Financial Officer

Salinas Valley Memorial Healthcare System
12.2016 - 10.2021

Regulatory Compliance/Accreditation Coordinator

Salinas Valley Memorial Healthcare System
01.2009 - 12.2016

Administrative Asst. to Director Cardiopulmonary

Salinas Valley Memorial Healthcare
01.2006 - 01.2009

Administration of Justice

Hartnell College

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Tiffany Rose