Summary
Overview
Work History
Education
Skills
Position Relevant Experience
Timeline
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Tiffany Smith

Higher Education Administration
Corvallis,OR

Summary

Motivated administrative team member with over 30 years experience working in a higher education setting, serving as part of an administrative team. Contribute over 20 years of fiscal management and development experience. Team player dedicated to using my skills and knowledge to help support the unit and team achieve goals and continued success. Detail-oriented multi-tasker who thrives on helping navigate challenging and changing needs.

Overview

26
26
years of professional experience

Work History

Administrative Assistant to the Dean

Western Oregon University, College of Education
07.2003 - Current
  • Member of college administrative team: serve as a resource on college and university policies, practices, and procedures; assist with developing college goals and directives; assist with onboarding and training of new administrators; and serve as a sounding board to the other administrators, assisting with solving problems, navigating barriers, and brainstorming solutions.
  • Fiscal management: lead the annual budget and planning process for the college, developing the initial budget (ranging from $8 to $10 million); review and monitor college-wide fiscal indexes, serving as college budget authority; serve as a resource for college administration for fiscal proposals, projections, and analysis to support strategic planning and project development.
  • Grant/Contract oversight: assistant with review of grant opportunities for fit with college mission and goals; oversee grant resource management, including appropriate representation and feasibility of faculty and staff allocations; and assist with initial grant budget development.
  • Personnel administration: coordinate the employee hiring processing, including searches and onboarding; review and monitor faculty workload, ensuring compliance with the collective bargaining agreement and internal fiscal responsibilities and goals; and manage, process, and trouble-shoot college payroll.
  • Academic schedule administration: oversee the academic scheduling process and review and audit academic class schedules for resource allocation and compliance with college/university policies and practices.
  • Staff management: supervise classified staff, including hiring, terminating, disciplining, training, directing work, and evaluating performance; serve as a resource to other staff managers on practices, procedures, and policies for supervision responsibilities; and write, review, and assist with position descriptions.
  • Facility management: monitor and oversee routine prevention and maintenance, renovation, and major repair needs for the college; allocate and approve space needs and access; oversee equipment acquisition, installation, and maintenance cycles.

Administrative Assistant

Business & Computer Science Div, LBCC
06.1999 - 07.2003
  • Provided direct administrative support for the Dean in day-to-day administrative operations for the office and the unit, working with confidential materials, communications, and situations.
  • Managed the college budget, in coordination with the Dean, providing assistance with the development of the initial annual budget and budget reporting; tracked the college budget; processed and tracked purchase orders, invoices, and procurement card expenses; provided assistance with fiscal projections for projects.
  • Managed, processed, and monitored the academic schedule of classes, including initial schedule development, room scheduling, and on-going revisions.
  • Served as the first contact for the unit, answering multi-line phones, emails, and assisting walk-in traffic, providing information on programs and resources, directions, and guidance to students, community members, employees, and other institution units.
  • Attended unit meetings, taking minutes and serving as a resource on policies and procedures.

Education

Bachelor of Arts - English

Western Oregon University
Monmouth, OR

Associate of Arts - Oregon Transfer

Linn-Benton Community College
Albany, OR

Skills

  • Problem-solving and critical thinking
  • Decision-making
  • Clear and concise communication
  • Initiation and follow through
  • Strong organization and task management
  • Proficiency with Excel, word processing, and Banner, as well as other proprietary databases
  • Procedure development, striving for efficiencies
  • Ability to work independently and take initiative
  • Experience with Zoom meetings and phone

Position Relevant Experience

  • Experience working as part of an administrative team and providing direct support to management, contributing to decision making, goal setting, and future planning
  • Experience developing and managing the budget and fiscal procedures for a college with multiple divisions and programs; including budget growth and reduction proposals and management
  • Experience working with internal and external policies, Oregon Administrative Rules, and collective bargaining agreements for both faculty and staff, including interpreting, dissemination, and guidance
  • Experience working in a highly confidential setting, handling sensitive materials and documents, attending confidential meetings, and privy to confidential situations and issues
  • Experience with payroll and personnel administration and procedures
  • Experience working in a data driven environment, collecting, organizing, auditing, reporting, and analyzing
  • Experience overseeing grant and contract (IGA) pre-award and post-award budgeting, tracking, and resource management
  • Experience serving as a liaison to other university administrative units, attending meetings with upper-level university management, and representing direct administrator in meetings with other university management

Timeline

Administrative Assistant to the Dean

Western Oregon University, College of Education
07.2003 - Current

Administrative Assistant

Business & Computer Science Div, LBCC
06.1999 - 07.2003

Bachelor of Arts - English

Western Oregon University

Associate of Arts - Oregon Transfer

Linn-Benton Community College

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Tiffany SmithHigher Education Administration