Dynamic and results-driven professional with extensive experience in marketing operations coordination and administrative support roles. Seeking a Conference and Events Coordinator position to leverage my expertise in organizing high-impact events, managing logistics, and providing exceptional administrative assistance in a fast-paced legal environment.
Overview
13
13
years of professional experience
Work History
Conference Center/Special Events Coordinator
Cadwalader, Wickersham & Taft
New York, NY
07.2023 - Current
Coordinated and managed all logistics for special events, including venue selection, catering, decorations, entertainment, transportation and security.
Developed budgets and tracked expenses to ensure the event was within budget.
Negotiated contracts with vendors to obtain the best prices for services provided.
Provided on-site management of special events to ensure smooth execution of plans.
Advised clients on appropriate décor, food selections, music choices and other elements that will contribute positively to the success of their event.
Coordinated conference center logistics, including reserving and scheduling rooms.
Created detailed event agendas and distributed to all participants in advance of events.
Organized travel arrangements for speakers attending events held at the conference center.
Updated calendar system with new bookings or changes in existing bookings.
Led site walk-through and meetings prior to event to go over checklists and delegate assignments to staff.
Assisted with the organization and execution of operational processes.
Developed strategies for streamlining workflow processes.
Conducted training sessions for new employees on operational procedures.
Prepared budgets based on projected costs associated with operations.
Sourced vendors for cost-effective materials needed for production.
Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
Demonstrated leadership by making improvements to work processes and helping to train others.
Marketing Operations Coordinator
Fenwick & West
New York, NY
12.2022 - 02.2023
Provided administrative support to enhance marketing efforts and campaigns
Maintained customer database and collaborated with marketing manager to plan campaign strategies
Oversaw development of marketing collateral and coordinated marketing programs with stakeholders
Managed budget formulation and completed operational reviews for budget compliance
Revised master calendar, set up meetings, and managed daily invoices and proposals.
Marketing Assistant
Davis Wright Tremaine LLP
New York, NY
10.2021 - 12.2022
Provided executive-level administrative support to CMO and Marketing Brand & Operations Manager
Managed networking events list and scheduled sales staff member attendance to identify potential leads
Developed clientele through networking and maintained client mailing lists
Proficient in Resource Scheduler, Guest Management System, Chrome River, and MS Office Suite
Coordinated logistical support for appointments, meetings, and conferences.
Administrative Office Coordinator
Davis Wright Tremaine LLP
New York, NY
01.2020 - 10.2021
Oversaw new employee hiring and onboarding procedures and managed recurring HR processes
Processed financial documents, contracts, and invoices, and managed service agreements
Created memos, letters, and other documents to foster internal and external communication
Implemented employee engagement activities and presentations to maximize productivity.
Receptionist
Davis Wright Tremaine LLP
New York, NY
02.2019 - 01.2020
Delivered administrative support by managing physical and digital files, scheduling appointments, and assisting with special projects
Utilized internal recruiting systems to record and track candidate progress
Managed scheduling of staff and attorney interviews and coordinated across multiple offices.
Administrative Assistant
Century 21
Secaucus, NJ
06.2018 - 02.2019
Developed administrative processes to improve office efficiency and achieve organizational objectives
Managed spreadsheets and updated reports to coordinate project materials
Scheduled appointments, meetings, and events for management staff.
Office Assistant
Pinho's Bakery
Roselle, NJ
09.2011 - 06.2018
Provided administrative support by answering calls, making copies, and processing payments
Managed incoming mail and directed to correct personnel each day.
Education
Bachelor of Arts -
[University Name]
Skills
Event planning and coordination
Marketing operations
Administrative support
Budget management
Client relations
Database management
Communication skills
MS Office Suite
Vendor Sourcing
Workflow Management
Affiliations
I believe in living a balanced life that prioritizes physical health, personal growth, community engagement, and meaningful relationships. Outside of work, I maintain a healthy lifestyle through regular exercise, such as morning runs and evening yoga classes, which not only keeps me fit but also clears my mind. Additionally, I value continuous learning, enjoying books, workshops, and conversations to expand my horizons both personally and professionally. I am passionate about giving back to the community through regular volunteer work at local shelters and community centers, finding fulfillment in making a positive impact on others' lives. Finally, I prioritize quality time with loved ones, whether it's sharing meals, exploring new places, or enjoying simple moments together. By balancing these aspects of my life, I feel fulfilled, energized, and ready to face life's challenges."
Accomplishments
During my tenure at Davis Wright Tremaine, I've been honored with several prestigious awards, including Rookie of the Year, Outstanding Work Performance, and recognition for delivering exceptional customer service experiences. Additionally, I've received numerous accolades and commendations from partners, associates, clients, and directors of operations during my time at Cadwalader.