Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Websites
Timeline
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Tiffany Williams

New York

Summary

Dynamic and results-driven professional with extensive experience in marketing operations coordination and administrative support roles. Seeking a Conference and Events Coordinator position to leverage my expertise in organizing high-impact events, managing logistics, and providing exceptional administrative assistance in a fast-paced legal environment.

Overview

13
13
years of professional experience

Work History

Conference Center/Special Events Coordinator

Cadwalader, Wickersham & Taft
New York, NY
07.2023 - Current
  • Coordinated and managed all logistics for special events, including venue selection, catering, decorations, entertainment, transportation and security.
  • Developed budgets and tracked expenses to ensure the event was within budget.
  • Negotiated contracts with vendors to obtain the best prices for services provided.
  • Provided on-site management of special events to ensure smooth execution of plans.
  • Advised clients on appropriate décor, food selections, music choices and other elements that will contribute positively to the success of their event.
  • Coordinated conference center logistics, including reserving and scheduling rooms.
  • Created detailed event agendas and distributed to all participants in advance of events.
  • Organized travel arrangements for speakers attending events held at the conference center.
  • Updated calendar system with new bookings or changes in existing bookings.
  • Led site walk-through and meetings prior to event to go over checklists and delegate assignments to staff.
  • Assisted with the organization and execution of operational processes.
  • Developed strategies for streamlining workflow processes.
  • Conducted training sessions for new employees on operational procedures.
  • Prepared budgets based on projected costs associated with operations.
  • Sourced vendors for cost-effective materials needed for production.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Demonstrated leadership by making improvements to work processes and helping to train others.

Marketing Operations Coordinator

Fenwick & West
New York, NY
12.2022 - 02.2023
  • Provided administrative support to enhance marketing efforts and campaigns
  • Maintained customer database and collaborated with marketing manager to plan campaign strategies
  • Oversaw development of marketing collateral and coordinated marketing programs with stakeholders
  • Managed budget formulation and completed operational reviews for budget compliance
  • Revised master calendar, set up meetings, and managed daily invoices and proposals.

Marketing Assistant

Davis Wright Tremaine LLP
New York, NY
10.2021 - 12.2022
  • Provided executive-level administrative support to CMO and Marketing Brand & Operations Manager
  • Managed networking events list and scheduled sales staff member attendance to identify potential leads
  • Developed clientele through networking and maintained client mailing lists
  • Proficient in Resource Scheduler, Guest Management System, Chrome River, and MS Office Suite
  • Coordinated logistical support for appointments, meetings, and conferences.

Administrative Office Coordinator

Davis Wright Tremaine LLP
New York, NY
01.2020 - 10.2021
  • Oversaw new employee hiring and onboarding procedures and managed recurring HR processes
  • Processed financial documents, contracts, and invoices, and managed service agreements
  • Created memos, letters, and other documents to foster internal and external communication
  • Implemented employee engagement activities and presentations to maximize productivity.

Receptionist

Davis Wright Tremaine LLP
New York, NY
02.2019 - 01.2020
  • Delivered administrative support by managing physical and digital files, scheduling appointments, and assisting with special projects
  • Utilized internal recruiting systems to record and track candidate progress
  • Managed scheduling of staff and attorney interviews and coordinated across multiple offices.

Administrative Assistant

Century 21
Secaucus, NJ
06.2018 - 02.2019
  • Developed administrative processes to improve office efficiency and achieve organizational objectives
  • Managed spreadsheets and updated reports to coordinate project materials
  • Scheduled appointments, meetings, and events for management staff.

Office Assistant

Pinho's Bakery
Roselle, NJ
09.2011 - 06.2018
  • Provided administrative support by answering calls, making copies, and processing payments
  • Managed incoming mail and directed to correct personnel each day.

Education

Bachelor of Arts -

[University Name]

Skills

  • Event planning and coordination
  • Marketing operations
  • Administrative support
  • Budget management
  • Client relations
  • Database management
  • Communication skills
  • MS Office Suite
  • Vendor Sourcing
  • Workflow Management

Affiliations

  • I believe in living a balanced life that prioritizes physical health, personal growth, community engagement, and meaningful relationships. Outside of work, I maintain a healthy lifestyle through regular exercise, such as morning runs and evening yoga classes, which not only keeps me fit but also clears my mind. Additionally, I value continuous learning, enjoying books, workshops, and conversations to expand my horizons both personally and professionally. I am passionate about giving back to the community through regular volunteer work at local shelters and community centers, finding fulfillment in making a positive impact on others' lives. Finally, I prioritize quality time with loved ones, whether it's sharing meals, exploring new places, or enjoying simple moments together. By balancing these aspects of my life, I feel fulfilled, energized, and ready to face life's challenges."

Accomplishments

  • During my tenure at Davis Wright Tremaine, I've been honored with several prestigious awards, including Rookie of the Year, Outstanding Work Performance, and recognition for delivering exceptional customer service experiences. Additionally, I've received numerous accolades and commendations from partners, associates, clients, and directors of operations during my time at Cadwalader.

Timeline

Conference Center/Special Events Coordinator

Cadwalader, Wickersham & Taft
07.2023 - Current

Marketing Operations Coordinator

Fenwick & West
12.2022 - 02.2023

Marketing Assistant

Davis Wright Tremaine LLP
10.2021 - 12.2022

Administrative Office Coordinator

Davis Wright Tremaine LLP
01.2020 - 10.2021

Receptionist

Davis Wright Tremaine LLP
02.2019 - 01.2020

Administrative Assistant

Century 21
06.2018 - 02.2019

Office Assistant

Pinho's Bakery
09.2011 - 06.2018

Bachelor of Arts -

[University Name]
Tiffany Williams