Tim Gutierrez

• Managed day to day operation of a 32,000 sq
• Ft
• Commercial facility building in LA area with little supervision and store locations in the LA Area
• Vendor negotiation Slashed costs by 20-30% while ensuring the continuation and Enhancements Services
• Coordinated day-to-day facility management activities, supervising a team of 6 to ensure adherence to industry standards and operational excellence
• Provided daily customer service to employees distributing daily packages and shipping outgoing Packages
• Provided daily DHL export reports for employee each day as well as inquires on package location and Custom issues, implemented space utilization plan resulting in 20% increase in availed workspace
• Supervised four employee consisting of Valet, Janitorial staff and Receptionist
• Developed and implemented written Safety rules and evacuation protocols resulting in 25% decrease Decrease in response time
• Contact person and Liaison between landlord and Vince co for all property issues related issues and questions
• Overseeing and evaluating monthly and yearly budget for Vince LA office
• Overseeing the daily upkeep of LA office building and store locations exterior and interiors is in adherence to the brand’s architectural design aesthetic
• Responsible for security cameras and assigning key card for new employee as well as maintaining Data base for each assigned card provided
• Process and delegate all vendor service orders through Service Channel with accuracy and follow up
• Daily supervision of HVAC, Plumbing, lighting, Fire Alarm system and Security
• Maintain all permits and warranties for building and equipment
• Process and approval of all building and vendor invoices, coding for different GL for the accounting Department
• Providing 24 hour on-call contact information to police, fire, alarm and appropriate vendors.
• Served as point of contact for internal and external customers seeking support and information.
• Conducted due diligence on potential new facilities, assessing suitability based on organizational needs and growth projections.
• Established strong relationships with external service providers to ensure quality services at competitive prices.
• Spearheaded space optimization initiatives for maximum utilization of available square footage while maintaining code compliance.
• Streamlined facilities management processes for increased productivity and reduced downtime.
• Enhanced employee satisfaction with well-maintained, clean, and functional workspaces through regular inspections and immediate action on reported issues Developed comprehensive emergency response plans to minimize disruptions in event of unforeseen incidents affecting facility or its occupants.
• Prepared action plans to establish procedures for various emergency situations.
• Coordinated relocation efforts for seamless transitions during office moves or expansions without disrupting business operations.
• Managed minor appliance issues and scheduled repairs.
• Efficiently managed work order system prioritizing tasks according to urgency while maintaining open communication lines with relevant stakeholders about project progressions.
• Reduced operational costs through strategic vendor negotiations and optimizing resource utilization.
• Championed sustainability efforts by implementing energy-efficient systems and promoting environmentally friendly practices throughout the facility.
• Ensured safe working environment by conducting regular safety audits and addressing potential hazards promptly.
• Advised senior management on long-term strategic planning for facilities investments, ensuring alignment with broader business objectives.
• Collaborated with cross-functional teams to execute facility-related projects on time and within budget.
• Managed annual budgets for facilities maintenance, capital improvements, and emergency expenditures, ensuring cost-effective allocations.
• Assisted manager in project implementation, materials procurement, contract preparation, and scheduling.
• Led training sessions on safety protocols and emergency procedures to promote awareness among staff members.
• Improved facility efficiency by implementing preventive maintenance schedules and coordinating timely repairs.
• Maintained accurate inventory records for office equipment, furniture, and supplies while overseeing their procurement as needed.
• Advocated for facility improvements that positively impacted employee morale and productivity, resulting in an more engaged workforce.
• Assessed need for outsourced services versus in-house capabilities to make informed decisions on resource allocation strategies that best served organization's needs.
• Communicated with general managers and facility teams regarding upcoming repairs and projects.
• Conducted regular facility inspections to identify repair needs or improvements.
• Collaborated with other departments to foster efficient use of facility space and resources.
• Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
• Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
• Enforced compliance with applicable health, safety and environmental regulations to reduce risks.
• Built relationships with vendors and contractors to support timely and cost-effective services.
• Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
• Managed and coordinated all facilities maintenance and repair projects within time and budget constraints.
• Defined and coordinated preventative maintenance plans to support longevity of facility systems and equipment.
• Provided support and services related to mail and deliveries.
• Monitored and enforced budget for all facilities-related activities to reduce unnecessary expenses.
• Negotiated with vendors to secure cost-effective pricing and terms for facility-related services and supplies.
• Updated tracking system monitoring facilities-related materials, supplies and equipment.
• Assisted with meetings and conference room reservations.
• Maintained facility grounds, equipment, and safety compliance.
• Ordered, maintained and distributed supplies and inventory.
• Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
• Prepared reports and schedules with accuracy.
• Developed and oversaw budgets for facilities and worked within cost restraints.
• Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
• Oversaw annual budget to handle supply, labor and maintenance needs.
• Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
• Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
• Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.

Strong decision-making skills in quickly finding the best solution after analyzing available information

• Supervise 11-6 person cleaning crew for 11 different locations in the LA Area
• Maintained all Covid19 outbreak by evaluation each situation and providing the right cleaning Methods per each situation
• Provided guidance and supervision to each crew on priority of each office per each of weekly Site visit
• Researches new methods, materials, services and equipment that would benefit the Company in terms of efficiency or cost savings
• Communicate with each location manager on special client request or complains
• Ordered and maintained inventory for all clean supplies for each location
• Managing daily request from clients by using the SLACK system.
• Communicated with general managers and facility teams regarding upcoming repairs and projects.
• Coordinated smooth transitions during office relocations by planning logistics and overseeing the move process from start to finish.
• Served as point of contact for internal and external customers seeking support and information.
• Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
• Conducted periodic assessments of existing facility conditions, identifying opportunities for improvement and initiating appropriate actions.
• Enforced compliance with applicable health, safety and environmental regulations to reduce risks.
• Collaborated with cross-functional teams on facility projects, leading to improved work environments and increased productivity.
• Managed subcontractors effectively while following up on their work ensuring successful completion according to project timelines.
• Conducted regular facility inspections to identify repair needs or improvements.
• Evaluated vendor contracts to ensure optimal service levels while maintaining cost control measures.

• Maintained Sys Aid ticketing system for all Facilities request and supplies
• Responsible for all construction and vendor contracts for the organization
• Maintained all monthly and daily reports to stay compliant for the State of CA
• Oversee all issue with HVAC, Plumbing, Electrical and company vehicle maintenance
• Conducted regular safety inspections resulting in 100% compliance with in California regulations
• Developed strategizing and planning and coordinating site configuration and planning
• Contact for Landlord between Landlord and Village Family Service co
• Supervised of two office Locations
• Inventory management ordered office and kitchen supplies for each location
• Supervised any and all small jobs like hanging pictures, white boards, fixing walls and conference Set up and tear down
• Supervised and maintain invoices and organization of off site storage
• Providing 24 hour on-call contact information to police, fire, alarm and appropriate vendors
• Researches new methods, materials, services and equipment that would benefit the Company in terms of efficiency or cost savings.
• Worked within budget guidelines to accomplish routine repairs, maintenance and special projects.
• Optimized space utilization within the facility by organizing storage areas and improving workplace layouts.
• Continuously assessed workflows within the facility environment to identify opportunities for process improvements.
• Reduced energy consumption through regular audits and updates to heating, ventilation, and air conditioning systems.
• Conducted routine maintenance checks on building systems such as fire alarms, sprinklers, and security features for optimal functionality.
• Coordinated with internal departments to schedule necessary repairs or renovations while minimizing disruptions to daily operations.
• Enhanced facility operations by implementing efficient maintenance schedules and procedures.
• Implemented cost-saving measures by sourcing more affordable suppliers for equipment parts and materials without compromising quality.
• Helped select, schedule and oversee contractors.
• Collaborated with cross-functional teams to support company-wide initiatives and improve overall productivity.
• Developed comprehensive emergency response plans to minimize downtime during unexpected events or disasters.
• Maintained accurate records of all maintenance activities, ensuring proper documentation for future reference or audit purposes.
• Ensured safety compliance by conducting regular inspections, addressing potential hazards, and enforcing facility regulations.
• Streamlined vendor management by negotiating contracts, monitoring performance, and maintaining strong relationships with service providers.
• Directed teams handling roofing, paving, lighting and other updates to facility.
• Provided guidance for janitorial staff and event plans.