Michelle Hutton
Tucson,AZ
Summary
Dedicated accounts payable professional with solid background managing invoices, tracking expenses and updating vendor files. Trained in posting and processing payments with School ERP Pro (Infinite Visions). Strong attention to detail with methodical approach to keeping accurate records.
Qualified Accounting Clerk with distinguished history of accuracy and professionalism in financial management. Offering careful documentation and mathematical skills to a challenging position.
Highly skilled Accounts Payable Specialist with a robust history in managing and processing invoices, reconciling accounts, and maintaining vendor relationships. Strengths include keen analytical skills, precise financial recordkeeping abilities, and a strong understanding of accounting software systems. Have made significant impact in previous roles by streamlining payment processes and ensuring timely, accurate payments.
Well-organized professional experienced in multitasking to manage diverse accounting requirements. Successful in task prioritization, audit support and payroll administration. Familiar with operating on demanding schedules and maintaining financial controls with little oversight.
Proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results.
Overview
14
14
years of professional experience
Work History
Accounts Payable Specialist
Kyrene School Distric
Phoenix, Arizona
08.2021 - Current
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Liaised with vendors and customers to confirm information and address client issues.
- Matched orders with invoices and recorded required information.
- Reconciled vendor statements on a monthly basis.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Ensured compliance with applicable state sales tax laws concerning purchases.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
- Worked collaboratively with other departments to resolve billing disputes.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Assisted with month-end closing activities related to accounts payable.
- Handled high-volume invoice processing with minimal supervision.
- Assisted in developing new processes that improved efficiency within the department.
- Coded invoices to maintain organized and accurate records.
- Worked closely with department personnel to produce accurate and timely bills.
- Reduced financial discrepancies by verifying accounting statements.
- Reviewed invoices and check requests for accuracy, completeness, and conformity to company policy.
- Processed employee expense reimbursements according to company policy guidelines.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Prepared checks for mailing or electronic payment processing.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Reconciled or entered report discrepancies found in financial records.
- Managed multiple projects simultaneously while meeting deadlines consistently.
- Maintained accurate records of payments made to vendors.
- Answered inquiries from internal departments regarding accounts payable status.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
Office Manager
Tucson Unified School District
Tucson, Arizona
06.2011 - 07.2021
- Produced thorough, accurate and timely reports of project activities.
- Processed payroll accurately ensuring all employees were paid on time.
- Completed thorough opening, closing, and shift change functions to maintain operational standards each day.
- Assisted in recruiting, onboarding and training new employees.
- Interpreted and communicated work procedures and company policies to staff.
- Provided training to new hires on office policies and procedures.
- Implemented quality control measures to uphold company standards.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Mediated conflicts between employees and facilitated effective resolutions to disputes.
- Developed effective communication strategies between departments within the organization.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Delegated work to staff, setting priorities and goals.
- Responded to customer inquiries via phone or email in a professional manner.
- Managed office inventory and placed new supply orders.
- Reviewed files and records to obtain information and respond to requests.
- Managed, scheduled and coordinated office functions and activities for employees.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Maintained filing system for records, correspondence and other documents.
Education
High School Diploma -
Santa Rita High Scholl
Tucson, AZ06-1989
Skills
- Accounts payable management
- Travel reimbursement processing
- Invoice and expense tracking
- Financial reconciliation and analysis
- Detail-oriented data entry
- Problem solving and optimization
- Mathematical communication skills
Timeline
Accounts Payable Specialist
Kyrene School Distric
08.2021 - Current
Office Manager
Tucson Unified School District
06.2011 - 07.2021
High School Diploma -
Santa Rita High Scholl
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